June, 2017

Commissioner Proceedings

JUNE 13, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 13, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, and Ed Arnesen. Absent Buck Nordlof. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following addition: Airport Hangar.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of May 23, 2017.

SWEARING IN

Deputy Recorder, Christie Russell met with the board and administrated the oath of office for the Board of Equalization meeting which will be held at 6:00 p.m. Swearing in members of the board of equalization were: County Auditor/Treasurer, Lorene Hanson, Commissioners Waibel, Arnesen, Hasbargen and Moorman.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$10,275.91, Commissioner Warrants-$8,672.46, Commissioner Warrants- $39,431.09.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue $32,005.58- Road & Bridge $119,025.29-Co. Development $6,735.00- Joint Ditch-$908.00-Solid Waste, $28,335.95- EDA, $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/13/2017 For Payment 6/16/2017

Vendor Name Amount

Cenex Co-Op Services, Inc. 4,830.83

Computer Professionals Unlimited Inc 3,310.00

Contech Engineered Solutions LLC 29,977.30

Crop Production Services 20,967.54

Dvergsten/Jessica Vivian 2,968.95

Farmers Union Oil Co. 4,184.58

Jake’s Quality Tire Inc 3,001.28

LOW Highway Dept 2,648.75

Mar-Kit Landfill 13,703.50

Marco Technologies LLC 3,927.77

MN Counties Intergovernmental Trust 2,343.00

Nelson Auto Center 28,056.71

Powerplan 9,935.29

R & Q Trucking, Inc 3,230.00

Widseth Smith Nolting&Asst Inc 6,718.33

Woody’s Service 5,046.07

Ziegler, Inc 8,967.18

72 Payments less than 2000 33,237.30

Final Total: 187,054.38

Further moved to authorize the payment of the following auditor warrants: May 24, 2017- $668,280.92-May 30, 2017 – $694,193.83, May 31, 2017-$569,487.99, June 7, 2017-97,799.62.

AMC

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that AMC notified them on the Wheelage Tax that counties can charge to local residents on all passenger vehicles and the county can choose how much they want to charge up to $20.00 per vehicle. No action was taken at this time.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for a cell phone stipend for Kyle Onstad.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve a cell phone stipend for Inspector II, Kyle Onstad in the amount of $60.00 per month effective July, 2017.

PUBLIC HEARNG

Flag Island Resort Off Sale to Combination On Sale License

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 10:10 a.m. and open the Public Hearing pursuant to MN Stat. §340A.405, Subdivision 2( c ) Intoxicating Liquor, Off-Sale Licenses to a combination Liquor License. The board reviewed the application for On Sale/Off Sale combination license for Flag Island Resort. No comments were heard from the public.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the public hearing at 10:15 a.m. and open the regular meeting.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the application for Flag Island Resort for an On/Off Sale Combination License effective July 1, 2017 thru June 30, 2018.

LAND AND WATER PLANNING

Land and Water Planning Director met with the board to discuss Buffer Program Implementation.

Resolution

A RESOLUTION REGARDING THE ELECTION OF JURISDICTION FOR

THE MINNESOTA BUFFER LAW

Lake of the Woods County

Resolution #17-06-01

WHEREAS, provisions in Minnesota Statute 103F.48 (Buffer Law) allow a county or watershed district to affirm jurisdiction to carry out the compliance provisions regarding riparian vegetated buffers and alternative water quality practices for those waterbodies identified on the Department of Natural Resources’ Buffer Protection Map; and

WHEREAS, a county with jurisdiction over a noncompliant site shall enforce corrective actions through a coordinated approach under the authority granted in Minnesota Statute 103B.101, subdivision 12a, the Buffer Law or other authority granted by statute; and

WHEREAS, the Lake of the Woods County Board of Commissioners agree to carry out corrective actions on a parcel basis to ensure compliance with the buffer requirements, which may include an Administrative Penalty Order (APO) plan under the authority provided in Minnesota Statutes 103B.101, subdivision 12a and 103F.48; and

WHEREAS, the Lake of the Woods County Board of Commissioners is electing jurisdiction on all public drainage ditches for which it is the drainage authority and public waters, located within its boundaries, identified on the Department of Natural Resources’ Buffer Protection Map; and

WHEREAS, the Lake of the Woods County Board of Commissioners delegate the jurisdiction of carrying out the compliance provision of the buffer requirements to the Lake of the Woods County Land and Water Planning Director; and

WHEREAS, the Buffer Law requires that each Local Government Unit provide notice affirming jurisdiction and identify the rule, ordinance, or other official controls that will be used to carry out the compliance provisions of the buffer requirements to the Board of Water and Soil Resources, including a copy of the adopting resolution.

THEREFORE, BE IT RESOLVED that the Lake of the Woods County Board of Commissioners hereby accepts the authority and administrative responsibility to implement the Buffer Law as the Local Government Unit within the legal boundaries of Lake of the Woods County for the water features identified above as of June 13, 2017, in accordance with Minnesota Statute 103F.48.

This RESOLUTION was offered by Commissioner Moorman, seconded by Commissioner Hasbargen, and adopted by a vote of 4-0at a regular meeting of the Lake of the Woods County Board of Commissioners on June 13, 2017.

Flood Plain

Land and Water Planning Director, Josh Stromlund met with the board to discuss the possibility of the Land and Water Planning Office to assist the public with Flood Plain levels. With the county having Lidar, they are able to determine the Flood Plain levels most of the time depending on the site.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve Land and Water Planning Office to add additional services for Flood Plain determination and then to forward on to FEMA for final approval

Staffing

Land and Water Planning Director, Josh Stromlund met with the board to discuss adding an additional staff member with the increase work load in the office. The board requested that Josh proceed with job description and bring back to the board.

Zippel Bay Dredging

Soil & Water Conservation District Resource Technician, Mike Hirst met with the board and informed them of the funding they received from the “Harbor Trust Fund” in the amount of $50,000 to be used for Zippel Bay Dredging project.

RECESS

The meeting was called to recess at 11:13 a.m. and reconvened at11:15 a.m. as follows:

LAKE OF THE WOODS DRIFTERS

Lake of the Woods Drifters Snowmobile Club members Brad Dolinski, Tom Hanson, Randy Orton and Marti Mollberg met with the County Board to discuss the donation of $5,000 to the county (LG555 form Government Acknowledgment for Use of Gambling Funds) to be used for safety ads and general needs for trails.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ken Moorman and carried unanimously to accept the $5,000 from the Lake of the Woods Drifters Club and authorize County Auditor/Treasurer, Lorene Hanson to sign the LG555 Government Acknowledgement for Use of Gambling Funds form.

Trails/Equipment

Lake of the Woods Drifters Snowmobile Club members discussed the snowmobile trails and the work that is needed on bridges and also equipment needs. They requested that the county purchase the equipment and that the club would make payments back to the county. No action was taken.

Acceptance of Trail Maintenance and Legal Sponsorship for Border Trails

The board discussed the Maintenance and Grooming application for Border Trails.

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to contract with the Lake of the Woods Drifters Club for the maintenance and grooming of the Border Trails and to further authorize the County Board Chair and County Auditor-Treasurer to sign the County/Club Contract.

Resolution

The following resolution was offered by Commissioner Ken Moorman, seconded by Commissioner Cody Hasbargen and moved for adoption:

Resolution No. 17-06-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Border Trails maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

PROPERTY ISSUES

County Attorney, James Austad, Mary and Dave Gisch, Ron Streed and Steve Nesmith met with the board to discuss the property description on parcel number 30.1541.000. The Board requested the County Attorney and Public Works Director to research this further and report back to the County Board later in the day.

DITCH AUTHORITY

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to close the regular County Board meeting and open the Ditch Drainage Authority meeting. The following were in attendance: Commissioners: Ed Arnesen, Cody Hasbargen, Ken Moorman and Jon Waibel, Auditor-Treasurer Lorene Hanson, Attorney Jim Austad, Public Works Director Tim Erickson and Woody Fiala.

The drainage authority board discussed the petition for repair of a drainage system received from Norvel Parsley regarding Judicial Ditch 24, Zippel Township, Township 162, Range 33, Section 16.

The drainage authority recognized that there was a road culvert issue, however not a judicial ditch issue; therefore denying the petition for repair.

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to close the Ditch Drainage Authority meeting and open the regular County Board meeting.

The County Board discussed the results from the Drainage Authority.

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to replace the culvert and share the actual cost of the culvert with the land owner. Public Works Director Tim Erickson was going to contact Mr. Parsley of the results of the meeting.

RECESS

The meeting was called to recess at 2:10 p.m. and reconvened at 5:00 p.m.

PROPERTY ISSUES

Public Works Director Tim Erickson, Mary and Dave Gisch, Ron Streed, Steve Nesmith and Roseann Swenson reported back to the County Board on their research of the property description on parcel number 30.1541.000. After reviewing GIS maps and further discussion, the parties were going to meet again to resolve the matter.

AIRPORT

Commissioners Jon Waibel and Cody Hasbargen gave an update to the County Board from their last Airport meeting.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 6:00 p.m. The County Board of Equalization followed at 6:00 p.m.

Attest: June 13, 2017

___________________________________ _____________________________________County Auditor/Treasurer, Lorene Hanson Vice-Chair of the Board, Edward Arnesen

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Commissioner Proceedings

June 20, 2017

The Lake of the Woods County Board of Commissioners met in session on Tuesday, June 20, 2017 at Angle Outpost Resort at the Northwest Angle.

Call to Order

Chairman Nordlof called the meeting to order at 10:10 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Cody Hasbargen, Ed Arnesen, Ken Moorman, and Buck Nordlof. Absent: Jon Waibel. Also present were: County Auditor/Treasurer Lorene Hanson, Public Works Director, Tim Erickson, Deputy Auditor/Treasurer, Janet Rudd, County Attorney, James Austad , County Sheriff, Gary Fish, Human Resource Director, Savanna Slick, Social Services Director, Amy Ballard and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Digital T.V. and Land issues.

Approve Minutes

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the minutes of June 13, 2017.

PUBLIC WORKS

Angle Road Update

Public Works Director, Tim Erickson met with the board and informed the board that some gravel was placed on the Angle Road last year, more gravel to be placed in July and another load the next year. Tim also informed the board that they will be placing Calcium Chloride on the road next week.

NWA Maintenance

Public Works Director, Tim Erickson met with the board and requested approval to advertise, interview and hire for the NWA Maintenance Department.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire for the a NWA Maintenance Department.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to charge Office Fees for Firearm Storage at $5.00 per time and Vehicle Storage at $10.00 per day and requested that the Deputy Sheriffs Office position be removed from the agenda and placed on next board agenda.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the County Sheriff’s Office Fees for Firearm Storage at $5.00 per time and Vehicle Storage at $10.00 per day.

NWA Golf Course Road

The board discussed the parking issues on the Golf Course Road. After discussion with Paul Colson the board decided that Commissioner Arnesen and Public Works Director, Tim Erickson will look into this further and requested that Paul send Time the marker coordinates.

HUMAN RESOURCES

Solid Waste Assistant Program Director

Human Resource Director, Savanna Slick met with the board requesting authorization to create an Assistance Solid Waste Program Manager job description and to hire within.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve Public Works Director, Tim Erickson to create a new job description and grade for Assistant Solid Waste Program Director and advertise and interview.

Emergency Management Director

Human Resource Director, Savanna Slick met with the board requesting a step increase for Emergency Manager and requesting thirty (30) hours per week versus the twenty-four (24) hours, and up to ten (10) additional hours as back-up dispatch. County Sheriff, Gary Fish requested that this position be moved to a step seven (7).

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman with Commissioner Hasbargen abstaining and carried unanimously to move Emergency Management Director, Jill Hasbargen Olson from step 4 to step 7 at $21.96 per hour effective next pay period with thirty (30) hours and Emergency Management and up to additional ten (10) hours as Dispatcher duties.

Recess

The meeting was called to recess at 11:20 a.m. and reconvened at 11:30 a.m. as follows:

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board to inform the NWA residents of the services that are available thru her office and left packets of information for local residents.

FLOOD PLAIN SERVICES/ VETERANS SERVICE OFFICER

Chairman Nordlof informed the NWA residents that the Land and Water Planning Office now offers assistants with determining Flood Plain levels and that Veterans Service Officer , Rick Rone will be meeting at the NWA on July 17 from 10:00 a.m. till 2:00 p.m.

AIRPORT UPDATE

Commissioner Arnesen informed the NW Angle residents that he just had a conversation with a member of the Tribe in regards to the NW Angle Airport, and last August they were to meet but the meeting was cancelled. We will wait to hear forth coming information.

DIGITAL TV

Paul Colson inquired about the Digital TV that was discussed in the past. County Auditor/Treasurer, Lorene Hanson will look into and get back to the board.

Land Issue

The board discussed Mary and Dave Gisch property. The consensus of the board was to have Chairman Nordlof work with County Attorney, James Austad on behalf of the county board on this property, with Commissioner Hasbargen abstaining.

RECESS

The meeting was called to recess at 11:59 a.m.

BOARD OF EQUALIZATION

Board of Equalization Meeting was opened at 12:00 p.m. and closed at 12:11 p.m.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:12 p.m.

ATTEST: APPROVED: June 27, 2017

___________________________________ __________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, James Nordlof

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Commissioner Proceedings

JUNE 27, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 27, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, and Ed Arnesen. Absent, Cody Hasbargen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Board of Equalization Minutes, AMC District 2 meeting, Stonegarden Grant, NWA Edge Riders Premises Permit Application.

Approval of Minutes

June 13, 2017

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of June 13, 2017.

Board of Equalization

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the 2017 Board of Equalization minutes.

SHERIFF

Deputy Sheriff Coroner Job Descriptions

County Sheriff, Gary Fish, Helgeson Funeral Home Director, John Helgeson and Human Resource Director, Savanna Slick met with the board to discuss Coroner duties that have been assigned with ted to the Deputy Sheriff’s and the job description changes made. Savanna also informed the board that all deputies have completed the courses to be Deputy Coroners, new Deputies hired that are not certified as a Deputy Coroner, will be hired as Deputy Sheriff at grade 12, until passing the courses required to be certified.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the Deputy Sheriff Coroners job description at a grade 13, points 288 with the Deputies moving up to that grade, but Deputies at a grade 12, until all required courses are passed, certifying them as a Deputy Coroner, with Deputies staying at their current steps, effective July 2, 2017.

Deputy Sheriff/Investigator

County Sheriff, Gary Fish and Human Resource Director, Savanna Slick met with the board to discuss the changes made to Deputy Sheriff/ Coroner/ Investigator job description.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the Deputy Sheriff/ Coroner/Investigator job description at grade 13, 288 with Deputy staying at his current step, effective July 2, 2017.

STONEGARDEN

County Sheriff, Gary Fish met with the board requesting approval for the 2016 Stonegarden Grant in the amount of $56,303.

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Arnesen and moved for adoption:

A Resolution Authorizing the Stonegarden Grant Agreement

Resolution 17-06-03

NOW, THEREFORE, BE IT RESOLVED that the Chairman Nordlof and County Sheriff, Gary Fish are hereby authorized to execute the 2016 Operation Stonegarden Grant, Agreement No. A-OPSG-2016-LOTW-CO-005, effective September 1, 2016- August 31, 2019 in the amount of $56,303.

MINNESOTA POWER

Steven White, Senior Communications Engineer with Minnesota Power met with the board requesting authorization to place antennas on the Baudette and Williams’s towers for communication for the Great Northern Transmission line crew.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve Minnesota Power to place antennas on the Baudette Tower and Williams Tower with an addendement to the existing contract with an additional $2,000 per tower per year, contingent approval of County Attorney, James Austad.

VOYAGERS COMTRONICS

Lee Hervey, from Voyagers Comtronics informed the board that the county towers will need to be painted next summer along with re-banding. He updated the board on the Digital TV for the Northwest Angle, informing them that residents can get transmission on the South Side of the Angle from the Williams tower. On the North side of the Angle, the hill cuts off the transmission and therefore they would not get reception. However, Lee stated that if individuals want to put up a TV tower high enough, they would get reception.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$6,049.18, Commissioner Warrants-$5,331.55, Commissioner Warrants- $14,697.18.

RECESS

The meeting was called to recess at 10:18 a.m. and reconvened at 10:22 a.m.

GOLF COURSE ROAD

Public Works Director, Tim Erickson met with the board and informed the board that they have been doing research on the Golf Course Road that Paul Colson inquired about at the NW Angle meeting. Tim informed the board that he has not heard from Paul Colson as this time, for Paul was to send information to him on his updated survey on his property.

DRIFTERS CLUB

Drifter Club members, Brad Dolinski, Randy Orton, Tom Hanson and Marty Mollberg, and IDC member Chuck Tischart met with the board and updated the board on the progress of the Equipment funding. IDC representative, Chuck Tischart stated that the IDC would like to partner with the County on a loan to the Drifters Club, with IDC committing to $100,000. The board referred this to the Economic Development Authority.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $30,773.00- Road & Bridge $67,104.07-Co. Development $7,429.00- Joint Ditch-$515.00-Solid Waste, $14,027.49- EDA, $699.48.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/27/2017 For Payment 6/30/2017

Vendor Name Amount

Baudette LOW Chamber Of Commerce 8,750.00

Code 4 Services LLC 2,464.67

DLT Solutions, Inc 2,197.38

Earthworks Contracting Inc 9,120.00

Fish/Kevin 27,240.00

Hancock Concrete Products LLC 6,547.20

Hasbargen Farms Inc 6,870.00

Hasbargen Logging Inc 7,950.00

Roger’s Two Way Radio, Inc 13,193.25

Short Elliott Hendrickson, Inc 12,434.57

Strata Corp, Inc 5,753.71

Widseth Smith Nolting&Asst Inc 2,662.33

44 Payments less than 2000 15,364.93

Final Total: 120,548.04

Further moved to authorize the payment of the following auditor warrants: June 13, 2017- $359,911.65-June 21, 2017 – $45,581.25.

3.2 Off-Sale Malt Liquor

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a 3.2 Off-Sale Malt Liquor license for Oak Island Resort.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the 3.2 Off-Sale Malt Liquor License for Oak Island Resort effective July 1, 2017 thru June 30, 2018.

NW ANGLE EDGE RIDERS

NWA Premises Permit

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a Premise Permit for the NW Angle Edge Riders to conduct legal gambling for Pull Tabs at Flag Island Resort.

Resolution

The following Resolution was offered by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the following:

A Resolution Approving a Lease for Lawful Gambling Activity and Premises permit Application

Resolution No.17-06-04

WHEREAS, the NW Angle Edge Riders has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishments, which are all located in Lake of the Woods County:

Ø Flag Island Resort, 3037 Flag Island unorganized township of Angle

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said application for submission to the Minnesota Gambling Control Board.

MOTOR VEHICLE CLOSURE

County Auditor/Treasurer, Lorene Hanson met with the board to inform the board that the Motor Vehicle Department within the Auditor/Treasure’s office will be closed starting Thursday July 20 through Monday, July 24, and re-opening on July 25. The closure is due to the State of MN transitioning to Minnesota Licensing and Registration System (MNLARS). She reminded all not to delay on your July tab renewals or Driver’s License Renewals that expire in July.

HENNUM PROPERTY

Public Works Director, Tim Erickson and Jerry Hennum met with the board to discuss TR 142, which runs down the middle of land owned by Gregg Hennum and Jerry Hennum. Hennums are asking the board to either vacate the road or extinguish the road. Tim will look into this further and report back to the board.

Committee Updates

Commissioner Moorman updated the board on AMC District Meeting which topics of discussion were:

Right-of-Way Ordinances, Data Retention Policy, and Supervisor Training.

Commissioner Arnesen inquired about the construction of the Public Access at Rocky Point and asked to have research done to see when the process started.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 11:45 a.m.

Attest: July 11, 2017

___________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, James Nordlof

May, 2017

Commissioner Proceedings

May 9, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 9, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Take –A-Kid fishing.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of April, 25, 2017.

SOCIAL SERVICES

Claims

Social Service Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$7,285.22, Commissioner Warrants-$6,430.31, Commissioner Warrants- $20,079.78.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $35,5893.49- Road & Bridge $20,483.01-Co. Development $10,001.59- Joint Ditch $225.00-Solid Waste, $24,827.81- EDA, $1,372.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/09/2017 For Payment 5/12/2017

Vendor Name Amount

Cenex Co-Op Services, Inc. 8,717.44

Computer Professionals Unlimited Inc 3,510.00

Dacotah Paper Company 5,333.88

FleetPride 2,131.62

Grund/Joseph G 3,113.00

Headwater Regional Development Commiss 2,500.00

LOW County Auditor/Treasurer 10,867.64

LOW Highway Dept 3,358.75

Mar-Kit Landfill 11,048.50

Powerplan 2,563.28

Widseth Smith Nolting&Asst Inc 4,947.33

Woody’s Service 2,066.85

74 Payments less than 2000 32,340.61

Final Total: 92,498.90

Further moved to authorize the payment of the following auditor warrants: April 26, 2017- $122,704.01-May 3, 2017 – $10,466.08.

Take A Kid Fishing

County Auditor/Treasurer, Lorene Hanson updated the Board on Take A Kid fishing. In April, when requesting their funds, they only requested $600.00 of the total request of $1,000.00. They are now requesting the remaining balance of $400.00.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve an additional $400.00 for Take- A- Kid fishing from the Con-Con funds.

Snowmobile Club Resolutions

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Sponsorship on the Snowmobile Trails Assistance program.

NW Angle Edge Riders

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Moorman and moved for adoption:

Resolution No. 17-05-01

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

Lake of the Woods Drifters

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Waibel and moved for adoption:

Resolution No. 17-05-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

Off Sale License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to set a Public Hearing for Flag Island Resort for adding off sale to their combination On-Sale License.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to set a Public Hearing pursuant to MN Statue § 340A.405 (c ) Combination On-Off Sale License for Flag Island Resort on June 13, 2017 at 10:00 a.m. (Flag Island Resort has an On Sale Licenses)

Revenue/Expenditures

County Auditor/Treasurer, Lorene Hanson met with the board and reviewed the Revenue/Expenditure Report for first quarter.

WILLIE WALLEYE WEEKEND-RODEO

Larry Toll, Volunteer for Fair Board met with the board requesting sponsorship for a Rodeo that will be held on June 2&3 at the fairgrounds. Larry reviewed the Sponsorship levels with the board.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to support the Fair Boards Rodeo with a contribution of $1,000, payable to the Fair Board for the Rodeo from the con-con account.

RECESS

The meeting was called to recess at 10:05 a.m. and reconvened at 10:13 a.m.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for the bid opening for contract numbers 20171 and 20172.

The following bids were received:

Contract No. 20171-SAP 039-614-008,SAP 039-625-006

Knife River Materials $597, 974.59

R J Zavoral & Sons Inc. $647,342.32

Davidson Ready-Mix & Construction Inc. $692,604.50

Mark Sand & Gravel Co. $806,467.50

Contract No., 20172-SAP039-608-023

Knife River Materials $1,188,798.06

R.J. Zavoral & Sons Inc. $1,235,822.75

Davidson Ready Mix & Construction Inc. $1,326,634.20

Mark Sand & Gravel Co. $1,483,135.40

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve SAP 039-608-023 to the lowest responsible bidder to Knife River Materials in the amount of $1,188,798.06.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve SAP 039-614-008, SAP 039-625-006 to the lowest responsible bidder to Knife River Materials in the amount of $597,974.59.

ARROWHEAD LIBRARY

Arrowhead Library Board Director, Jim Weikum, Board Member Ron Rudd and Baudette Liberian Kelli Pelland met with the board and updated the board on what is available to the public thru the Arrowhead Library system.

EAGLE SCOUT RECOGNITION

Commissioner Moorman informed the board that he was contacted by Scout Master Joe Johnson to inform him that Zachary Muggli and Matthew Johnson had earned the Eagle Scout badge.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Hasbargen and moved for adoption:

RESOLUTION NO. 17-05-03

RECOGNITION OF ZACHARY MUGGLI FOR HIS ACCOMPLISHMENT ON EARNING THE “EAGLE SCOUT BADGE”

WHEREAS, Boy Scout Troop 62, member Zachary Muggli has advanced through the ranks of Tenderfoot, Second Class, First Class, Star, Life; and has now earned the highest advancement rank in scouting as an Eagle Scout;

WHEREAS, Zachary as a Life Scout has served actively for a period of six months as a Boy Scout Troop Senior Patrol Leader;

WHEREAS, Zachary has earned his 21 badges, with 13 of them in specialized areas. At each advancement, he has taken part in scoutmaster conferences, has demonstrated participation in increasingly more responsible service projects, and demonstrated leadership skills by holding one or more specific youth positions of responsibility in his troop;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby congratulates Zachary Muggli on his rank as “Eagle Scout”.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Waibel and moved for adoption:

RESOLUTION NO. 17-05-04

RECOGNITION OF MATTHEW JOHNSON FOR HIS ACCOMPLISHMENT ON EARNING THE “EAGLE SCOUT BADGE”

WHEREAS, Boy Scout Troop 62, member Matthew Johnson has advanced through the ranks of Tenderfoot, Second Class, First Class, Star, Life; and has now earned the highest advancement rank in scouting as an Eagle Scout;

WHEREAS, Matthew as a Life Scout has served actively for a period of six months as a Boy Scout Troop Senior Patrol Leader;

WHEREAS, Matthew has earned his 21 badges, with 13 of them in specialized areas. At each advancement, he has taken part in scoutmaster conferences, has demonstrated participation in increasingly more responsible service projects, and demonstrated leadership skills by holding one or more specific youth positions of responsibility in his troop;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby congratulates Matthew Johnson on his rank as “Eagle Scout”.

STRATEGIC PLANNING

The board discussed the following: Road Inventory, Drainage Plan, Road Tour, Infrastructure, Road and Bridge – Plans/Projects, Law Enforcement Building.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:00 p.m.

Attest: May 23, 2017

___________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Buck Nordlof

=========================================================================================================================================================================

Commissioner Proceedings

May 23, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 23, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Airport Hangar, NWA agenda, and AMC meeting.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of May 9, 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$1,407.50, Commissioner Warrants-$3,986.67, Commissioner Warrants- $6,516.81, Commissioners Warrants- $13,938.10.

Fraud Prevention Investigation Plan

Social Service Director, Amy Ballard met with the board requesting approval for the Fraud Prevention Investigation Plan (FPI) which is required by MN Statutes as it serves as the legal basis for establishing the organizational and operational structures of FPI.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve Lake of the Woods County Social Services Fraud Prevention Investigation Plan to the State of Minnesota through its Department of Human Services Department and authorize Chairman Nordlof and Social Services Director, Amy Ballard to sign.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $115,029.03- Road & Bridge $14,140.32-Co. Development $200.00- Natl Resc Enhanc- $4,844.72- Joint Ditch-$1,400.00-Solid Waste, $6,942.66- EDA, $772.42

WARRANTS FOR PUBLICATION

Warrants Approved On 5/23/2017 For Payment 5/26/2017

Vendor Name Amount

Lakewood Health Center 3,919.94

LOW Fair Association 25,000.00

M-R Sign Co, Inc 13,295.37

NetWork Center Communications 5,600.00

North East Technical Service,Inc 4,220.50

TRANE 66,418.00

45 Payments less than 2000 24,875.34

Final Total: 143,329.15

Further moved to authorize the payment of the following auditor warrants: May 10, 2017- $88,448.43-May 10, 2017 – $132,137.66, May 17, 2017-$6,522.74.

Phone Stipend

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a cell phone stipend for MIS Tech 1, John Butenhoff.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve a cell phone stipend in the amount of $60.00 per month for MIS Tech 1, John

Butenhoff effective June, 2017.

Government Center North

County Auditor/Treasurer Lorene Hanson met with the board and informed the board that the Lease with Sanford Health will expire in December and Northwest Community Action Lease will expire in July and informed the board that AMC District meeting will be held on June 14 in Bemidji. The consensus of the board was to have the lease agreement run for one year.

Liquor Licenses

County Auditor/Treasurer Lorene Hanson met with the board requesting approval for the 2017-2018 Liquor License, 3.2 Malt Liquor and Cigarette licenses.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously, with Commissioners Arnesen abstaining to approve the following licenses:

On/Off Sale and Sunday Liquor License:

Adrian’s Resort, DACH -Angle Inn Lodge, Ballard’s Resort, Borderview Lodge, Crow Creek Properties, DBA Jerry’s Restaurant and Lounge, Morris Point Lakeview Lodge, PCE-Riverbend Resort, Rock Harbor Lodge, J&L Hennum-Sportsman’s Lodge, MAWRLT Inc.-Wigwam Resort, Zippel Bay Resort, Sportsman’s Oak Island Lodge, Bugsy’s on Bostic, Sunset Lodge;

On-Sale and Sunday Liquor License:

First Ice Enterprises-Cyrus Resort, Ken-Mar-Ke Resort, Wheelers Point Resort, Bathel Enterprises- Slims Resort;

Off-Sale Only:

Log Cabin Liquors Inc.

Wash N Go

Cigarette License:

Ballard’s Resort, Bay Store, Borderview Lodge, Cenex, City of Williams, City of Baudette, First Ice Enterprises-Cyrus Resort, Bugsy’s On Bostic, Border Bait, Dollar Store, Dicks Head Shop, Holiday Station, Howard’s, Jeanette Mcatee, Lake of the Woods Foods, Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, Rock Harbor Lodge, Sportsman’s Lodge, Sportsman’s of Oak Island Lodge, Sunset Lodge, Andys Garages, Wash N Go, Wheeler’s Point, Zippel Bay Resort;

3.2 On-Sale Malt Liquor:

Long Point Resort, Ships Wheel;

3.2 Off-Sale Malt Liquor:

Angle Outpost, Bay Store, Cyrus Resort, Border Bait, Long Point Resort;

DITCH 26 UPDATE

Public Works Director, Tim Erickson informed the boad that ditch assessments are on the tax roll, cleanup and brushing have been done as well as the blowing of dams. The next step is to survey and clear trees.

COUNTY RECORDER

County Recorder, Sue Ney met with the board and informed them that as of the end of the month, Radio Shack will discontinue taking passport photos. At this time, no one in the community has informed Nobles that they are interested in providing the passport phots. In order to continue accepting passport applications, she believes that her office will have to provide the service. The quote from the camera cost is $499.00. Sue informed the board that most county offices typically charge $11.00 to $13.00 per customer photo.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of a Sony UPX-C200 digital printing system for the purpose of taking passport photos in the amount of $499.00 from the revenue fund.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the fee for taking and printing a passport photo at $10.00, to be deposited in the County Recorders Charges for Services fund.

Recess

The meeting was called to recess at 10:10 and reconvened at 10:15 a.m.

COUNTY ATTORNEY

County Attorney, James Austad met with the board and informed the board that the Lake of the Woods Coalition if filing for a 501c3 status and cannot use Coalition dollars for the filling of the status.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to appropriate $800.00 from the unallocated account for the Lake of the Woods Coalition 501c3 status.

PUBLIC WORKS

Public Works Director, Tim Erickson and Public Works Directors Assistant Boyd Johnson met with the board to discuss the Road Inventory and discuss Forest Roads, Designating Roads and Road Orders. The board set June 5 at 8:00 a.m. for a Work Session to review Road Inventory.

ROAD TOUR

Chairman Nordlof discussed possible dates to go on their annual road tour. After discussion, the board set October 3 at 7:30 a.m. to go on a County Tour.

LAND AND WATER PLANNING

Land and Water Planning Director met with the board to discuss potential sites for state Land Sale.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the seventeen (17) Potential Sites listed on the spreadsheet for the State Land Sale.

Williams Creek Update

The board discussed the Legislatures passing of the wetland act, re-verting the act back to the original act that was passed in the 1990’s and the options that are available to pursue. Josh presented a letter addressed to Governor Dayton on the wetland act.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to authorize Chairman Nordlof to sign the letter to Governor Dayton on the Wetland Act.

LAND EXCHAGE

The board discussed the possible lands that the county maybe interested in exchanging with the State. The board will set a work session at the next meeting to discuss the possible lands.

AIRPORT UPDATE

Commissioner Waibel and Hasbargen updated the board on the possible construction of a hangar at the airport and cost and leasing options.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:10 p.m.

Attest: June 13, 2017

___________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Buck Nordlof

April, 2017

Commissioner Proceedings

April 11, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 11, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice- Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, and Ed Arnesen. Absent Buck Nordlof. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Beltrami / Lake of the Woods Partial Judicial Ditch, Beaver Dam, Judicial Ditch 26, 28 and County Road 72 , Beaver Dam-Kelly Creek, Arrowhead Library System, Take A Kid Fishing and Liquor License approval.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of March 28, 2017.

LAKE OF THE WOODS SCHOOL

Radio Antenna

Maintenance Supervisor, Reed MacFarlane met with the board requesting permission for moving the Schools Radio Communication system from the Tower on the Lake Road to the County’s Tower over by Erickson’s Mill. Reed explained that many years ago when Mr. Sjoberg acquired the tower on the Lake Road he told the school that as a community service he would allow the School to place an antenna on his tower at no cost, later when the tower was sold to Crown Castle, they stated that they would no honor any prior agreements and that the school would have to pay a quarterly rental fee. At this tower there is no backup generation system, where the County tower has back-up and the Schools radio systems a very intricate part of the County’s Emergency Drills and that the school buses are also part of the plan as well as the School being designated as a temporary relief center in case of wide spread loss of power or some other disaster.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Lake of the Woods School District the use of Lake of the Woods County tower located approximately 3 miles east of town on HWY 72, located by Erickson Mill at no cost and authorize County Auditor/Treasurer, Lorene Hanson to enter into an agreement contingent approval of County Attorney, James Austad.

ARROWHEAD LIBRARY SYSTEM/TAKE A KID FISHING

Arrowhead Library

The board reviewed the budget from Arrowhead Library System and requested that Executive Director Jim Weikum, and Appointed Board Member, Ron Rudd meet with the board and give an update on the Library System.

Take A Kid Fishing
The board reviewed the letter of request from Take A Kid Fishing Committee requesting the county’s support for the upcoming event being held on June 21.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to support the Take A Kid fishing day and approve payment as budgeted of $600.00 from the Con-Con funds.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a letter addressed to Governor Dayton in regards to HF 888/SF723.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to authorize Chairman Nordlof to sign the letter in regards to HF 888/SF723 and to send to Governor Dayton and authors of the HF888 and SF 723.

Beltrami/Lake of the Woods Judicial Ditch

Land and Water Director, Josh Stromlund met with the board and informed the board that he has spoken to Beltrami County Engineer, Bruce Hasbargen and that Beltrami County will be moving forward with the judicial ditch abandonment on the Northern Border of Beltrami and Lake of the Woods Southern border, so therefore a Judicial Ditch Committee will be formed.

AMEND AGENDA

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to amend the agenda and add Buffer Stripe Resolution.

BUFFER RESOLUTION

The board reviewed MN Statute 103.F48 in regards to buffer requirements and the concerns with the current legislation as stated under MN Statute.

Resolution

The following Resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously the following resolution:

OPPOSING CURRENT STATE BUFFER STRIP LEGISLATION

Resolution No. 17-04-01

WHEREAS, Minnesota Legislature has passed the MN Statute 103F.48 to develop a statewide program to provide riparian protection through the use of vegetative buffer strips, stating that landowners owning property adjacent to a water body identified and mapped on a buffer protection map must maintain a buffer to protect water resources, and

WHEREAS, this has caused a large number of Lake of the Woods County landowners to voice their concerns with this legislation to their local County Commissioners, such as:

A) Restricting use of land by landowners

B) Placing unfunded costs to meet these requirements on landowners and in most cases lessening in the value of a landowners’ property

C) That there is no substantive proof that by implementing this buffer system that it will improve water quality as is intended

D) That this legislation violates a landowner’s constitutional rights as taking land without proper consideration given for the property

E) That many landowners would accept common sense legislation as to alternative practices for buffer on ditch inlet areas versus an arbitrary buffer along an entire ditch system where water from that area next to the ditch do not drain directly into the ditch system

F) That control over managing and implementation should be solely at the Counties discretion

G) That the cost to implement this legislation is solely and unfairly placed on the landowners to implement and will cause a financial burden to implement and maintain with future losses from inabilities to plant desired crops for profit on these acres

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby strongly oppose the current legislation as stated under MN Statute 103F.48 and request that the Minnesota Legislature, along with Governor Dayton’s support, overturn this legislation or at minimum to modify the current legislation to pay for all costs, present and future, to landowners that are mandated to comply and to allow for common sense alternative practices for landowners to provide buffers on ditch inlets versus an entire system where it can be shown that the water from those adjacent areas do not drain directly into a ditch system.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$11,914.85, Commissioner Warrants-$4,682.64, Commissioner Warrants- $7,327.25.

Little Brother Little Sister Program

Social Service Director, Amy Ballard requested authorization to disburse the budgeted amount of $20,000 to Northwest Community Action for the Little Brother Little Sister Program. The consensus of the board was to pay the $20,000 as discussed in budget meeting.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to enter into a Mutual Aid Agreement for the use of Law Enforcement personnel and equipment with the City of Bemidji pursuant to MN Statute §471.59, authorizes the joint and cooperative exercise of powers.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize County Sheriff, Gary Fish to sign the Mutual Aid Agreement with the City of Bemidji pursuant to MN Statute § 471.59.

EMERGENCY MANAGEMENT

Emergency Director, Jill Olson met with the board to discuss the previous approval from October 11, 2016 to purchase consollette for the Sheriff’s Office, with funding from the 911 account. Jill explained that the consollette price is $5,612.25, which is over the approved amount by $612.25.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve and additional $612.25 for consollette with the funding from the 911 account with the total purchase price of $5,612.25.

Recess

The meeting was called to recess at 10:20 a.m. and reconvened at 10:25 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to advertise for construction bids and to hire seasonal help.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Public Works Director, Tim Erickson to advertise for the following bids for construction of S.A.P. 039-608-023, S.A.P. 039-614-008 and S.A.P. 039-625-006.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to. Authorize Public Works Director, Tim Erickson to advertise, interview and hire seasonal help, for 2017 summer.

BEAVER DAM/KELLY CREEK

George Swentik met with the board to discuss the water issues that is re-occurring on a parcel of his land. Public Works Director, Tim Erickson will take care of the issue as soon as possible.

JUDICIAL DITCH 26,28 and County Road 72

Public Works Director, Tim Erickson updated that board on the following:

Ø Judicial Ditch 26- brushing contract complete, bumps out and dams gone

Ø Judicial Ditch 28/County Road 72- surveyors are out waiting to hear form Attorney Kurt Deter to make sure maintenance can be down since Co. Road 72 is within the Judicial Ditch 26 area.

NWA SCHOOL

Cindy Renfrow, representing the NWA School Committee met with the board and updated them on the meeting with State Representative Dan Fabian and Matt Grossell. She also informed the board of the poor condition of the school and requested support for HF 1089, for appropriation of money to the Warroad School District, to construct, furnish, and equip an expansion of the Northwest Angle School.

Resolution

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Moorman and moved for adoption:

Grant to Warroad School District 690 for Expansion of Northwest Angle School

Resolution No. 17-04-02

WHEREAS, Minnesota State Legislature House File 1089 relating to capital investment, appropriating money for expansion of the Northwest Angle School in Warroad, and located within Lake of the Woods County;

WHEREAS, the appropriation of $700, 000 is appropriated from the bond proceeds fund to the commissioner of education for a grant to the Warroad School District to construct, furnish, and equip an expansion of the Northwest Angle School. No matching funds required;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners is in support of House File 1089 for the expansion for the Northwest Angle School with the grant money from the Commissioner of Education to the Warroad School District.

COUNTY AUDITOR/TREASURER

Deputy Auditor/Treasurer, Janet Rudd met with the board requesting approval for claims:

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue $35,566.30- Road & Bridge $13,376.75-Co. Development $1,656.00- Natl Resc. Enhanc- $2,300.00-Solid Waste, $25,207.96- EDA, $4,425.23.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/11/2017 For Payment 4/14/2017

Vendor Name Amount

Arrowwood Resort 2,946.06

Cenex Co-Op Services, Inc. 5,594.57

Computer Professionals Unlimited Inc 3,310.00

Hasler 4,000.00

Headwater Regional Development Commiss 4,072.67

Lake Area Construction Inc 4,025.70

LOW Highway Dept 2,210.00

Mar-Kit Landfill 12,078.00

Pb Distributing Inc 3,413.10

Powerplan 2,316.92

Widseth Smith Nolting&Asst Inc 5,039.33

Woody’s Service 3,194.52

60 Payments less than 2000 30,331.37

Final Total: 82,532.24

Further moved to authorize the payment of the following auditor warrants: March 29, 2017 – $16,737.43, April 5, 2017- $12,615.14.

Liquor License

Deputy Auditor/Treasurer, Janet Rudd met with the board requesting approval for a Seasonal On- Sale Liquor License for Oak Harbor Golf Course and a 3.2 Off Sale Malt Liquor License and Cigarette License for Log Cabin Bait.

Motion

Motion was made by Commissioner Moorman, second by Commissioner Waibel and carried unanimously to approve Oak Harbor Golf Course Seasonal On-Sale Liquor License effective April15, 2017 thru October 15, 2017 contingent approval of County Sheriff, Gary Fish and County Attorney, James Austad.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the 3.2 Off Sale Malt Liquor License and Cigarette License effective June 1, 2017 thru June 30, 2018 for Log Cabin Bait contingent upon the sale and approval of County Sheriff, Gary Fish and County Attorney, James Austad

RECESS

With no further business before the board, Vice – Chairman Arnesen called the meeting to recess at 12:00 p.m.

Attest: March 28, 2017

__________________________________ _____________________________________Deputy Auditor/Treasurer, Janet Rudd Vice -Chairman of the Board, Edward Arnesen

===========================================================================================================================================================================

Commissioner Proceedings

April 25, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 25, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, and Buck Nordlof. Absent Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Revenue/Expenditures, Airport Project and Community Garden.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of April, 11, 2017.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims and approval for a lost warrant.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $32,573.69- Road & Bridge $7,047.41-Co. Development $200.00- Joint Ditch- 405.00-Solid Waste, $9,450.11- EDA, $639.88.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/25/2017 For Payment 4/28/2017

Vendor Name Amount

American Solutions For Business 2,491.29

Attachments Direct LLC 4,892.93

Independent Emergency Services 7,714.81

Klein McCarthy & Co, Ltd, Architects 2,000.00

Neopost USA Inc 2,884.00

Northern Light Region 3,461.50

Thompson Reuters-West Publishing Corp. 2,339.00

54 Payments less than 2000 24,532.56

Final Total: 50,316.09

Further moved to authorize the payment of the following auditor warrants: April 12, 2017- $87,483.59-April 13, 2017 – $997.50, April 14, 2017- $73,769.42, April 14, 2017-(889.00), April 19, 2017- $92,282.48.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the application and affidavit for lost warrant for Jacob Brandli dated December 30, 2016 for $53.68 without furnishing indemnifying bond.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$29,804.19, Commissioner Warrants-$3,069.68, Commissioner Warrants- $7,066.86, Commissioner Warrants- $469.05.

CHI-Lakewood Health Contract

Social Service Director, Amy Ballard met with the board requesting approval to enter into a contract with CHI-Lakewood to provid Housing with Services for MA and Waivered services.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the contract between Lake of the Woods County Social Services and CHI-Lakewood to provide Housing with Services for MA and Waivered services effective January 1, 2017 thru December 31, 2018.

CORRESPONDENCE/COMMITTEE UPDATE/COMMUNITY GARDEN

Community Garden– Commissioner Moorman informed the board that LakeWood Health Center is looking for some help on continuing the Community Garden, he informed the board that the SHIP grant is no longer available to help with the expenses.

Correspondence– BWSR meeting, MN Power

Airport Committee – Commissioners Waibel and Hasbargen updated the board on the progress of constructing hangers at the Airport.

RECESS
The meeting was called to recess at 9:45 a.m. and reconvened at 9:55 a.m.

MN DEPARTMENT OF NATURAL RESOURCES

Northwest Regional Director, Rita Albrecht met with the board requesting the board to help with identifying parcels of state land in Lake of the Woods County to consider for sale and reinvestment. The goal of DNR’s Strategic Land Asset Management (SLAM) is to improve the state land portfolio through strategic acquisition, sale, and exchange of state managed land. With Sales and Reinvestment Initiative (SRI), the goal is to identify lands to offer for sale by conducting a focused land analysis in the 15 northern counties that have 20% or more public land ownership. The board reviewed the map that was presented and set May 11, 2017 at 8:00 a.m. for a work session to review the lands and to identify 15 parcels of land for sale or exchange of state managed land. DNR Regional Forestry Director, Dave Thomas informed the board that the Forestry Department is working on a Timber sale for the spring of 2018 located at the Northwest Angle.

DNR FISHERIES

DNR Fisheries Manager, Phil Talmage met with the board and reviewed the 2016 Walleye Population Assessment Summary with the board.

MIS/MAINTENANCE SUPERVISOR

Spam Filter/Floor Scrubber

MIS/Maintenance Supervisor, Peder Hovland met with the board and informed the board that the State of MN is discontinuing services for the Spam Filtering. Peder received two quotes, Marco coming in at $160.00 per month and Insight at $220.00 per month. Peder also informed the board that the new floor scrubber will cost $5,267.00.

Motion

Motion was made Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve to enter into agreement with Marco for Spam Filtering effective June 1, 2017.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the purchase of a floor scrubber in the amount $5,267.00 from the Maintenance budget.

TRANE

Trane Manager Scott Rietsema met with the board and updated the board on the new heating system and the steps involved with a new system.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 11:45 a.m.

Attest: May 9, 2017

___________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Buck Nordlof

March, 2017

Commissioner Proceedings

March 14, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 14, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: HRDC-Fire Wise Grant, Northern MN Veterans Home, Ditch Training, Lessard Letter, Work Session- Strategic Planning, Ditch 26, NWC Action, Homeless Prevention Program,

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of February 28, 2017.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioners Warrants $10,272.23, Commissioners Warrants $5,749.95, Commissioner Warrants, $23,453.13.

SHERIFF

Tower Space Lease

County Sheriff, Gary Fish met with the board requesting approval for the NWA Tower Lease with Wikstrom Telephone Company for transmission and reception of public safety communication signals.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the NWA Tower Space Lease agreement between Wikstrom Telephone Inc. and Lake of the Woods County for use for transmission and reception of public safety communication signals and for the construction, maintenance, repair or replacement of related facilities, antennas, equipment and related activities, effective November 1, 2016-October 31, 2021, for $200.00 per month with the first two years waived.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a new pickup, as budgeted in 2017.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of a new pickup for the Public Works Director, as budgeted in the amount of $32,114.71, which includes the plow.

DITCH 26

Public Works Director, Tim Erickson informed the board that one (1) mile of Ditch 26 has been brushed out, which cost $10,000, and the current contractor stated he would charge an additional $1,000 to brush out five (5) more miles. The board discussed the maintenance needed on Ditch 28, 24 and Ditch 1. The board will discuss this further in April.

WORK SESSION

County Auditor/Treasurer, Lorene Hanson met with the board and informed them that Kurt Deter, from Rinke Noonan Law firm agreed to meet with the board to discuss Public Drainage System.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Wabiel and carried unanimously to set April 17, 2017, at 2:30- 4:30 p.m. for a work session on Public Drainage Systems, for Commissioners and 5:00 p.m. to 7:00 p.m. for work session for Public.

LAND AND WATER PLANNING

Letter- HF 1807/SF1482 AND HF1291/SF1087

Land and Water Planning Director, Josh Stromlund met with the board and presented a letter opposing HF 1807/SF1482 AND HF1291/SF1087.

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Chairman Nordlof to sign the letter in regards to HF 1807/SF1482 and HF1291/SF1087.

Letter

Land and Water Planning Director, Josh Stromlund met with the board and presented a letter for consideration of an agreement between Lake of the Woods County Soil and Water Conservation District and Lake of the Woods County regarding responsibilities related to the Lake of the Woods One Water Shed One Plan.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the 2017 Agreement with Lake of the Woods County Soil and Water District and Lake of the Woods County for development of One Watershed One Plan for Lake of the Woods Watershed to provided assistance with data completion, coordination of policy and advisory committee meetings, public meetings and maintaining all records and documentations, with compensation of $5,500.

Conservation Act

Land and Water Planning Director, Josh Stromlund met with the board presented a letter in support for H.R. 1163: Improving Access to Conservation Act.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the letter of support for H.R. 1163

Buffer Law Amendments

Land and Water Planning Director, Josh Stomlund met with the board to inform them of law amendments on the Buffer Law ruling, which is stating there is no funding available to reimburse counties for administrative buffer duties.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for claims against the County.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $66,648.41, Road & Bridge $17,057.08, Social Services .53, County Devel.$2,063.00 , Solid Waste, $22,542.49, EDA,$1,022.86.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/14/2017 For Payment 3/17/2017

Vendor Name Amount

Cenex Co-Op Services, Inc. 4,783.09

Code 4 Services LLC 2,768.90

Computer Professionals Unlimited Inc 3,360.00

Cps Technology Solutions 2,988.70

Esri 12,826.72

Howard’s Oil Company 3,719.40

Johnson Auto & Machine 2,604.18

Mar-Kit Landfill 12,654.50

Mn State Dept-Correction 17,136.97

Pete’s Body Shop Dba 5,830.60

Powerplan 2,030.59

Snow-Wheel System Inc 2,098.00

Widseth Smith Nolting&Asst Inc 4,029.66

Woody’s Service 3,551.50

73 Payments less than 2000 28,951.56

Final Total: 109,334.37

Further moved to authorize the payment of the following auditor warrants: March 1, 2017 – $86,382.63, March 1, 2017- $1,101.39 – March 1, 2017- $(1,101.39) – March 8, 2017- $112,998.95.

HRDC

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to pay the county’s share for the “Community Wild Fire Plan” to HRDC.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize payment of $5,500 from the revenue fund and authorize Chairman Nordlof to sign the Community Wild Fire Plan.

Lessard Letter

The board discussed the letter that was sent to Bob Lessard in regards to a few parcels of lands that were turned over to the State in 1943 requesting assistance in having land returned back to Lake of the Woods County. Commissioner Arnesen stated that he has not heard from Bob Lessard at this point.

Veterans Task Force

The board reviewed the letter from the Northern Minnesota Veterans Task Forces. The consensus of the board was that they were in support of HF 1109 and SF 1090 to build Veterans Home in Northern Minnesota and in Montevideo.

Northwest Community Action

County Auditor/Treasurer Lorene Hanson met with the board and presented a resolution for Family Homelessness Prevention and Assistance Projects.

Resolution

The following resolution was offered by Commissioners Arnesen, seconded by Commissioner Hasbargen and carried unanimously the following:

Resolution Authorizing Application for Minnesota Housing and Finance Agency

Family Homelessness Prevention and Assistance Program

Resolution No. 2017-03-01

WHEREAS, the Minnesota Housing Finance Agency, State of Minnesota, has been authorized to undertake a program to provide funds for Family Homeless Prevention & Assistance Projects; and,

WHEREAS, Tri-Valley Opportunity Council, Inc. in the nine –county region of northwest Minnesota has developed an application for the Minnesota Housing Finance Agency Family Homelessness Prevention & Assistance Program; and

WHEREAS, Tri-Valley Opportunity Council, Inc. have demonstrated the ability to perform the required activities of the Minnesota Housing Finance Agency Family Homelessness Prevention & Assistance Program;

NOW, THEREFORE, be it resolved that Tri-Valley Opportunity Council, Inc. is hereby authorized as an entity to be charged with the administration of funds made available through the Minnesota Housing Finance Agency Family Homelessness Prevention & Assistance Program in the county of Lake of the Woods, in Minnesota.

Snow Club Meeting

County Auditor/Treasurer Lorene Hanson informed the board that the spring meeting for Snow Clubs will be held on April 1 in MacIntosh from 10:00 a.m. -2:00 p.m.

WORK SESSION- STRATEGIC PLANNING

The board discussed the Strategic Planning dates. The board requested that on short meeting dates that Strategic Planning is placed on those agendas.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 11:10 a.m.

Attest: March 28, 2017

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, James Nordlof

=========================================================================================================================================================================

Commissioner Proceedings

March 28, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 28, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Land exchange, Department of Human Services, DNR- Bench Mark, Red River Valley- Invite.

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of March 14, 2017.

SOCIAL SERVICES

Social Services Financial Officer, Christine Hultman met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioner Warrants $6,870.68- Commissioner Warrants $148.70- Commissioner Warrants $3,851.00- Commissioner Warrants- $14,235.82.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for claims against the County.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $48,721.346- Road & Bridge $5,139.95-Solid Waste, $4,346.23- EDA,$900.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/28/2017 For Payment 3/31/2017

Vendor Name Amount

Dell Marketing, Lp 9,969.12

Lakewood Health Center 3,025.00

Northwest Concrete 10,401.60

Pemberton, Sorlie, Rufer & Kershner, PLL 3,261.56

Short Elliott Hendrickson, Inc 2,400.38

University Of Mn 9,223.89

Voyageurs Comtronics, Inc 2,640.00

38 2000 Payments less than 18,186.09

Final Total: 59,107.64

Further moved to authorize the payment of the following auditor warrants: March 13, 2017 – $143,251.39- March 15, 2017- $41,876.33 – March 22, 2017- $29,942.39 – March 23, 2017- $127,978.15.

Folding Machine

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to purchase a folding machine.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase of a folding machine in the amount of $2,884.00 from the revenue account.

Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for an On/Off Sale Liquor License for Crow Creek Properties, LLC DBA Jerry’s Bar and Restaurant and requested that Oak Harbor Golf Course approval be removed form agenda for no application was received.

Motion

Motion was made by Commissioner Arnesen, second by Commissioner Hasbargen and carried unanimously to approve Crow Creek Properties, LLC On/Off Sale Liquor License effective April 1, 2017- June 30, 2017.

Triple A Booster

County Auditor/Treasurer, Lorene Hanson met with the board and presented a request of funds from Triple A Booster club. No action taken.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a Grapple for the Solid Waste Department which was not budgeted for 2017.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of a Grapple in the amount of $4,892.33 from the Solid Waste fund.

SHERIFF

County Sheriff, Gary Fish met with the board requesting title change on Deputy Sherriff Joel Morisch to add Investigator. The board requested that this be brought to Human Resources.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund and County Surveyor, Donn Rasmussen met with the board and presented the contract that the board requested from Widseth Smith and Nolting for the Vertical Control Survey.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the Vertical Control Survey agreement with Widseth Smith and Nolting in the amount of $22,500 with funding from the Con-Con fund and authorize County Auditor/Treasurer and Chairman Nordlof to sign.

RECESS

The meeting was called to recess at 10:18 a.m. and reconvened at 10:30 a.m. Chairman Nordlof excused himself from the meeting.

WE DAY CELEBRATION

Lake of the Woods Student Council members, Jordan Sonstegard, Ema Stimpfl and Mckord Krause met with the board and explained what the We Day Celebration is all about and requested funding to help support the celebration.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to contribute $1,000 to Lake of the Woods School We Day Celebration with funding from the Con-Con fund.

MIS

MIS/Maintenance Supervisor, Peder Hovland met with the board on behalf of Emergency Management Director, Jill Olson to discuss the Security Grant for the Government Center which is available with matching funds.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Emergency Management Director, Jill Olson to apply for the Security Grant for the Government Center with matching funds up to $10,766.00.

CLOSED SESSION

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 11:16 a.m. and open the closed session pursuant to MN Statute §13D.05, Subd. 3 (b) – Attorney Client privileges. Members present: Commissioner Hasbargen, Waibel, Arnesen and Moorman. Others present: County Attorney James Austad and County Auditor/Treasurer Lorene Hanson.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the closed session at 11:59 a.m.

RECESS

With no further business before the board, Vice – Chairman Arnesen called the meeting to recess at 12:00 p.m.

Attest: March 28, 2017

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Vice -Chairman of the Board, Edward Arnesen

February, 2017

Commissioner Proceedings

February 14, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 14, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Tourism Bureau Liaison, Set-Up License, State Boat and Water Grant, Closed Session- Union.

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of January 14, 2017.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioners Warrant’s $18,973.08, Commissioners Warrant’s $14,233.15.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the County as follows: Revenue $59,099.75, Road & Bridge $43,556.12, County Devel.$1,515.00 , Solid Waste, $38,410.62 Solid Waste, $38,410.62, EDA,$3,285.29.

WARRANTS FOR PUBLICATION

Warrants Approved On 2/14/2017 For Payment 2/17/2017

Vendor Name Amount

Applied Concepts, Inc 2,417.50

B&B Plumbing & Heating Inc 8,800.00

Cdw Government, Inc 2,668.87

Cenex Co-Op Services, Inc. 7,243.74

Computer Professionals Unlimited Inc 3,760.00

Hoffman, Philipp & Knutson, PLLC 2,500.00

Howard’s Oil Company 3,844.72

Information Systems Corporation 6,968.00

Lakewood Health Center 5,780.00

LOW Master Gardener 2,071.96

Mactek Systems Inc 3,062.00

Mar-Kit Landfill 15,902.50

Northern Light Region 2,703.00

Northwoods Heating & Cooling 11,155.00

Nw Mn Household Hazardous 4,113.00

R & Q Trucking, Inc 3,060.20

Sun Monitoring 2,490.50

Swanston Equipment Corp 8,988.86

Woody’s Service 5,044.68

94 Payments less than 2000 43,292.25

Final Total: 145,866.78

Further moved to authorize the payment of the following auditor warrants: January24, 2017 – $412,434.86, February 1, 2017- $84,582.97 – February 1, 2017- $134,041.72- February 6, 2017 $63,752.02, February 7, 2017-$22,501.59.

Set-Up License

County Auditor/Treasurer Lorene Hanson met with the board and requested approval for a set-up license for Ships Wheel Resort.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve a State Issued Set-Up license for Ships Wheel Resort effective April 1, 2017- March 31, 2018.

Tourism Bureau

County Auditor/Treasurer, Lorene Hanson met with the board and informed the Board that Tourism Director, Joe Henry was inquiring about who will be the contact person on the board that he can contact. Commissioner Arnesen stated that he would be the contact person for the Tourism Bureau.

4-H- Horse Club

Jennifer Strohl, representing the 4-H Horse Club met with the board to discuss the Panels for the Horse Arena.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase of panels for the Horse Arena in the amount of $4,176, plus sales tax, if applicable from the County Development Fund.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to amend the Agenda and add “Snowmobile Trail” Committee to the agenda.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to add “Snowmobile Trail Committee to the Commissioners Committee list”.

Motion

Motion was made by Commissioner Arnesen, seconded by Waibel and carried unanimously to appoint Commissioner Nordlof and Hasbargen to the Snowmobile Trail Committee.

ESRI LICENSE AGREEMENT

MIS Director, Peder Hovland met with the board requesting updating the current individual license with ESRI to an enterprise license agreement, which will give the county increased licenses for all departments and will give more tools to expand the GIS to help department’s productivity.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the license upgrade with ESRI, with first year payment of $15,000 from the Enhancement fund, second year payment of $20,000 and third year payment of $25,000 (allocations to be decided).

PROWEST

MIS Director, Peder Hovland met with the board requesting approval for ProWest for updates to the Point and Pay Integration with LINK,

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the updates for the Point and Pay with ProWest in the amount of $1,455.20 from the revenue fund.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to enter into a 2017 State of Minnesota Annual County Boat and Water Safety Grant Agreement.

Motion

Motion was made by Commissioner Arnesen, seconded by Waibel and carried unanimously to enter into the 2017 State of Minnesota Annual Boat and Water Grant in the amount of $11,240, effective January 1, 2017 thru June 30, 2018 and authorize County Sheriff, Gary Fish and Chairman Nordlof to sign.

RECESS

The meeting was called to recess at 10:55 a.m. and reconvened at 11:00 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to purchase a new Motor Grader.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of a new Motor Grader in the amount of $372,220 from the Highway Fund.

Ditch 26 and Land and Water Planning

Ditch 26 discussion and Land and Water Planning Office was moved to February 28, 2017 agenda.

Drug Court

Honorable Judge LuDuc met with the board to discuss the background of the Drug Court; he explained that it is a problem solving court with intense supervision of its clients. Judge LuDuc informed the board of the funding for 2017, which includes grants, donations from counties and cities. At this time, the court is short $25, 000 and they are looking for a donation from the county. He explained that the State is allocating 3.3 million dollars, and if it goes through, we can expect approximately $130,000 for the Lake of the Woods and Koochiching County Drug Court.

CLOSED SESSION

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 11:55 a.m. pursuant to MN Statute MN Stat. § 13D.03, subd.1(b), Labor Negotiations. The following members were present: Commissioners Nordlof, Waibel, Arnesen, Hasbargen and Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson, Human Resource Director, Savanna Slick, and Public Works Director Tim Erickson.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to close the close session at 12:37 p.m.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to open the regular meeting at 12:38 p.m. The board met with Union Representatives and presented a proposal.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:44 p.m.

Attest: February 28, 2017

__________________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, James Nordlof

=================================================================================================================================================================================

Commissioner Proceedings

February 28, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 28, 2017 in the ITV room at the Lake of the Woods School.

High School Social Studies teacher, Mr. Don Krause

Mr. Don Krause thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting.

Call to Order

Vice-Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, and Ed Arnesen. Absent, Buck Nordlof. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Keep it Clean, dismiss Cartway Hearing and MN Court Data Services.

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of February 14, 2017.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $8,680.18, Commissioners Warrants $2,974.21, Commissioners Warrants $5,881.06.

COUNTY SHERIFF

Dispatch

County Sheriff, Gary Fish met with the board and informed the board that the Dispatch Schedule will change with two permanent full time dispatcher that will work only the night shift and two that will only work the day shift and requesting that the designated night shift dispatchers receive a .75 cent per hour increase.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the night deferential pay for designated permanent full time employees working the night shift as dispatch, to increase hourly rate by .75 cents per hour.

Deputy Sheriff/On Call Pay

County Sheriff, Gary Fish met with the board requesting an adjustment for on call pay for Deputy Sheriffs.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize to increase the annual stipend from $520.00 to $754.00, for all full-time Deputy Sheriffs for on-call pay.

Court Data Services

County Sheriff, Gary Fish met with the board requesting approval for the master Subscriber Agreement for Minnesota Court Data Services for court records and documents to carry out their duties.

Resolution

AUTHORIZING THE SHERIFF’S OFFICE TO THE MN GOVERNMENT ACCESS SYSTEM

Resolution No. 17-02-01

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following resolution:

WHEREAS, the new Minnesota Government Access Accounts, allowing government agencies to view appropriate electronic court records and documents stored in the Minnesota Court Information System for cases in Minnesota District Courts, require authorization from the governing body.

NOW, THEREFORE, BE IT RESOLVED, the County Board of Lake of the Woods County, Minnesota as follows:.

Approve and authorizes Gary Fish, Lake of the Woods County Sheriff, to sign the Master Subscriber Agreement for Minnesota Court Data Services for Lake of the Woods County Sheriff’s Office.
The Lake of the Woods County Sheriff, Gary Fish is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the Lake of the Woods County Sheriff’s Office connection to the systems and tools offered by the State.
That the Lake of the Woods County Sheriff, Gary Fish is the designated Authorized Representative for Lake of the Woods County Sheriff’s Office.
That Commissioner Arnesen, the Vice- Chairman of the County Board, and Lorene Hanson, the Lake of the Woods County Auditor/Treasurer is authorized to sign this Resolution.

Deputy Sheriff- Part Time

County Sheriff, Gary Fish met with the board requesting authorization to advertise for Part-time Deputy Sheriff.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to authorize County Sheriff, Gary Fish to advertise for Part-time Deputy sheriff.

TOWARD ZERO DEATH PRESENTATION

Public Works Director, Tim Erickson, Holly Kostrzewski, Northwest Minnesota Regional Toward Zero Deaths Coordinator, District State Aid Engineer Lou Tasa and Lieutenant Brad Norland met with the board and presented a power point and information on the Towards Zero Death Task Force.

VETERANS SERVICE OFFICER

Veterans Service Officer, Rick Rone met with the board and updated them on the Veterans Service program in Lake of the Woods County. Rick informed the board that they are in the process of working on a design for a Veterans Service Memorial and will be meeting with Mrs. Carlson class on March7th.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board requesting per union negotiations authorization for step increases for Cooper Mickelson and Todd Canfield.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve two steps increase for Cooper Mickelson from Grade 12, step 6 to step 8, $23.69 per hour, points 274, effective March 12, 2017.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve one step increase for Todd Canfield from Grade 10, step 4 to 5, 19.95 per hour, points 237, effective March 12, 2017.

KEEP IT CLEAN

The board discussed spring fishing and the need of a Keep It Clean Dumpster at Frontier Landing. The board concurred with the request and asked Mike Hirst if he could take care of the moving on of the dumpster over.

Recess

The meeting was called to recess at 11:15 a.m. and reconvened at 11:20 a.m. as follows:

DNR

Baudette Area Wildlife Supervisor Scott Laudenslager and Red Lake Area Wildlife Manager Gretchen Mehmel met with the board and reviewed the past accomplishments and current projects in Lake of the Woods County.

EMERGENCY MANAGEMENT

Uniform Allowance

Emergency Management Director, Jill Olson met with the board requesting a Uniform Allowance for Emergency Management in the amount of $100.00.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve a uniform allowance for Emergency Management in the amount of $100.00 per year.

Satellite Phones

Emergency Management Director, Jill Olson met with the board requesting authorization to cancel the Satellite Phones.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Emergency Management Director, Jill Olson to cancel the two Satellite Phones.

RECESS

The meeting was called to recess at 12:15 p.m. and reconvened at 12:50 p.m. as follows:

SWCD

SWCD Resource Technician, Mike Hirst met with the board to review the following:

2016 Feedlot Program Report,
Buffer Update
Drainage System Grants
Lake Shore Stabilization Projects

LAND AND WATER PLANNING DIRECTOR/COUNTY SURVEYOR

Land and Water Planning Director, Josh Stromlund and County Surveyor, Donn Rasmussen met with the board to discuss the Benchmark Survey. They informed the board that the last time this was completed was in 1996. The survey maintains an accurate and uniform system of elevation reference marks on a common vertical datum for monitoring and gauging the lake level and for planning purposes. County Surveyor, Donn Rasmussen will contact other agencies involved and will meet with the board on March 28 with a confirmed quote for this project.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $27,925.54, Road & Bridge $10,121.30, Solid Waste, $24,942.89, EDA,$6,565.83.

WARRANTS FOR PUBLICATION

Warrants Approved On 2/28/2017

Vendor Name Amount

Dell Marketing, Lp 4,168.00

Hasler 4,000.00

Headwater Regional Development Commiss 6,111.97

KRIS Engineering Inc 3,250.36

North East Technical Service,Inc 2,063.50

Roger’s Two Way Radio, Inc 5,443.00

Short Elliott Hendrickson, Inc 22,471.04

60 Payments less than 2000 22,047.69

Final Total: 69,555.56

Further moved to authorize the payment of the following auditor warrants: February 15, 2017 – $22,180.54, February 23, 2017- $2,279.05.

Drug Court Funding

County Auditor/Treasurer Lorene Hanson met with the board to discuss the request for funds for the Lake of the Woods Drug Court from February 14 meeting.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve funding of $25,000for the Lake of the Woods Drug Court. ($15,000 as budgeted an additional $10,000, with funding from Revenue fund.)

Post Prom

County Auditor/Treasurer, Lorene Hanson met with the board and informed the Board that Post Prom committee requested $100.00 for the Post Prom Party.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to contribute $100.00 to the post prom committee as budgeted with funding from the revenue fund.

Tveit Cartway Hearing-Dismissal

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to cancel and dismiss Byron Tviet Cartway Hearing that was scheduled for 2:30 p.m., as the parities were able to come to an agreement as per Tviets Attorney, Nora Crompton.

RECESS

With no further business before the board, Vice-Chairman Arnesen called the meeting to recess at 3:05 p.m.

Attest: March 14, 2017

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chairman of the Board

Edward Arnesen

January, 2017

Commissioner Proceedings

Organizational Meeting

January 10, 2017

The Lake of the Woods County Board met on Tuesday, January10, 2016, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2017 Organizational Meeting. ( Original date was scheduled for 01-03-2017, but cancelled due to weather).

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:03 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Ed Arnesen, Jon Waibel, James “Buck” Nordlof, Cody Hasbargen, and Ken Moorman. Also present were: County Attorney, James Austad, Linwood “Woody” Fiala, and Deputy Auditor/Treasurer, Janet Rudd.

Swearing in Ceremony

County Recorder, Susan Ney swore in Commissioner Ed Arnesen, for his term beginning January 3, 2017. Commissioner Waibel and Hasbargen were sworn in earlier by County Recorder, Susan Ney.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair for Lake of the Woods County Board for the year 2017. Commissioner Moorman nominated Commissioner Nordlof with Commissioner Waibel seconding the nomination. County Auditor/Treasurer called for nominations two more times.

Chair

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously close the nominations for Chair.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Nordlof for Chair. Roll call carried as follows: All in favor: Commissioners, Waibel, Hasbargen, Arnesen, Moorman, and Nordlof. Against: None. Commissioner Nordlof assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2017.

Vice – Chair

Chairman Nordlof called for nominations for the position of Vice-Chair for the year 2017. Commissioner Moorman nominated Commissioner Arnesen for Vice-Chair for Lake of the Woods County Board with Commissioner Hasbargen seconding the nomination. Chairman Nordlof called for nominations two more times.

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the nominations for Vice-Chair. Chairman

Chairman Nordlof called for a roll call for Commissioner Arnesen for Vice- Chair. Roll call carried as follows: All in favor: Commissioners, Waibel, Hasbargen, Arnesen, Moorman, and Nordlof. Against: None. Commissioner Arnesen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2017.

Approval of Agenda

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the agenda as follows: to be added to the Regular meeting following the organizational meeting: HR Mandatory Training, Human Resources- introduction of newly hire Human Resource Director, Cell phone stipend, compensation study, personnel policy update, personnel update, Maintenance, 2016 Audit Engagement letter, State Auditor Review-2015, lost warrant.

County Auditor/treasurer

OFFICIAL COUNTY NEWS PAPER BID-OPENING

Chairman Nordlof called for the bid opening at 9:20 a.m. for the Official Legal newspaper for the year 2017.MotionMotion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen to designate the Northern Light Region as the Official Legal newspaper for the year 2017 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region.

Lake of the Woods CountyBid TabulationLegal PublishingYear 2017January 10, 2017Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd Publ Northern Light Region PO Box 1134 6.00 6.00 6.00 6.00 6.00 6.00Baudette, MN 56623 218-634-2700 Award To:Official Legal NewspaperNorthern Light Region1st Publ/Financial Stmnt6.00 2nd Publ/Financial Stmnt If applicable 6.00N/A 1st Delinq Tax List 6.00 2nd Delinq Tax List 6.00 All Other 6.00

Signature Cards

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signature for signatures card for account numbers 3908.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson and Chairman Nordlof to sign the Wells Fargo signature card for account number 3908.

COUNTY AUDITOR/TREASURER-Official Depositories

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the designation of official depositories of county funds for the year 2017.

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to designate the following institutions as Official Depositories of county funds for the year 2017:

Wells Fargo, Baudette Branch
RiverWood Bank- Baudette Branch
Border State Bank, Baudette Branch
Multi Bank Security’s

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.

Elected Officials – Minimum Salaries

County Auditor/Treasurer, Lorene Hanson presented the 2017 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2017-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2017:

County Attorney: $4,000

County Auditor/Treasurer: $4,000

County Recorder: $4,000

County Sheriff: $4,000

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:05 a.m. and reconvened at 11:10 a.m. as follows:

COUNTY ASSESSOR

County Recorder, Susan Ney swore in County Assessor, MaryJo Otten as Lake of the Woods County Assessor, (as approved on September 27, 2016 meeting- Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to appoint Mary Jo Otten as Lake of the Woods County Assessor for another term beginning January 1, 2017 thru December 31, 2020.)

APPROVAL OF 2017 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following Committee Appointments for 2017:

2017 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Waibel; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners;

General Government: Commissioner Nordlof: Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Waibel and Amy Ballard; Alternates; Commissioners;

PILT Advisory: Commissioners, Josh Stromlund;

Public Safety: Commissioner Hasbargen;

Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

2017 COUNTY RELATED COMMITTEES

Airport Commission: Commissioners Waibel and Hasbargen;

Beaver Committee: Commissioners Nordlof and Arnesen, Lee Hancock, Tim Erickson and Steve Levassuer;

Border Coalition/Passports: Commissioners Arnesen and Waibel, Sue Ney and Jill Olson;

Building and Safety Committee: Chair- Commissioner Nordlof and Arnesen, Tim Erickson, Peder Hovland, Lorene Hanson and Amy Ballard, one from Law Enforcement, and Walt Scribner;

Comprehensive Land Use Planning Board: Commissioners Arnesen and Hasbargen, Sue Ney, Josh Stromlund and Lorene Hanson;

Continuity of Operation Plan (COOP): Jill Olson and All Commissioners;

County Extension Committee: Commissioners Arnesen and Hasbargen, Lorene Hanson, Additional members: Nancy Dunnell, Mike Feininger, Stephanie Schiro, Jen Erickson and Jennifer Peterson; Extension Members: Aprille Levasseur, Deb Zak and Karen Santl;

County TV: Commissioners Waibel and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Savanna Slick;

Department Head Liaison: Chair- Commissioner Nordlof; Alternates: Commissioners;

Department Liaisons: Assessor – Moorman; Land and Water Planning Office – Moorman; Attorney – Waibel; MIS – Arnesen; Sheriff – Hasbargen; Social Services – Nordlof; Recorder – Hasbargen; Highway – Arnesen; Auditor/Treasurer – Nordlof; H/R – Waibel; County Surveyor-Hasbargen and Veterans Service Officer – Moorman.

Drainage Committee: Commissioners Arnesen and Nordlof, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, Vern Horntvedt and SWCD Representative;

Enhanced 911 Committee: Commissioners Nordlof and Waibel, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

Grievance Committee: Chair- Commissioner Nordlof, Daryl Fish, Josh Stromlund and Angie Eason; Alternate: Commissioner Arnesen;

Information Systems/Technology Committee: Commissioners Arnesen and Hasbargen, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad;

Insurance Committee: Commissioners Arnesen and Waibel, Amy Ballard, Lorene Hanson, Sue Ney, Daryl Fish and Savanna Slick;

Labor/Management Committee: Commissioners Arnesen and Hasbargen, Savanna Slick; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate: Commissioner Arnesen;

Law Library: Commissioner Moorman, County Attorney, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Arnesen, Lorene Hanson, Amy Ballard, Mary Jo Otten, Josh Stromlund, Peder Hovland, and Walt Scribner; Alternate: Commissioner Waibel;

Ordinance Committee: Commissioners Arnesen and Waibel, James Austad, Gary Fish, Josh Stromlund, Christina Kriect, Rick Rone, April Stavig;

Park Commission: Commissioners Hasbargen and Moorman, Tim Erickson and Kellie Knight; Alternate: Commissioner Waibel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioners Arnesen and Nordlof, Savanna Slick, Sue Ney, Tim Erickson, Christine Hultman, Lorene Hanson and Daryl Fish;

Public Information Officer: Lorene Hanson, Alternate; Savanna Slick and James Austad;

SHIP Committee: Commissioner Nordlof, Alternate: Commissioner Arnesen;

Solid Waste Committee/Household Waste: Commissioner Arnesen (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Waibel, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten;

Subdivision Controls Committee: Commissioner Arnesen, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioners Nordlof and Arnesen, Tim Erickson,

Josh Stromlund, Peder Hovland, Cooper Mickelson, Boyd Johnson and Mary Jo Otten;

Northwest Angle Development: Commissioners Arnesen and Moorman; Alternates: Commissioners;

Vets Service: Commissioners Hasbargen and Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee: Angie Eason, Steve Sindelir, Julie Berggren, and Commissioner Nordlof;

2017 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System: Ronald Rudd (01-01-15 to 12-31-18) appointed 10-14-14; Alternate: Commissioner Nordlof (01-01-12-31-18);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Steve Levasseur and Ken Horntvedt; non-voting Commissioner Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner Waibel, Amy Ballard;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Hasbargen;

GIZIIBII-RC&D: Commissioner Nordlof, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee: Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Moorman and Hasbargen;

International Bridge: Commissioners Moorman and Nordlof

Joint Powers Natural Resources Board: Commissioners Arnesen and Moorman;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee: Commissioner Moorman;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Hasbargen;

Lutheran Social Service Board: Commissioner Nordlof and Amy Ballard; Alternate: Commissioner Waibel;

Mid State Co-op- Peder Hovland as delegate #1, and Mary Jo Otten, as delegate #2 ;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad

Minnesota Counties Intergovernmental Trust: Commissioner Waibel; Alternate: Commissioner Nordlof;

Minnesota Rural Counties Caucus: Commissioner Hasbargen; Alternates: Commissioners;

North Country Community Health Board: Commissioner Moorman(term expires 12/31/18) and Tom Mio (term expires 12/31/18) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/18) and Tom Mio (term expires 12/31/17(these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Arnesen and Josh Stromlund; Alternate: Commissioner Nordlof;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Amy Ballard and Alternate: Commissioner Waibel;

Northwest Community Action: Commissioner Arnesen, Alternates, Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Waibel (term expires 12/31/17 (re-appointed in 2014). This is a four-year term;

Nursing Service Advisory Board: Commissioner Hasbargen, Leah Larson; Alternate: Amy Ballard;

One Watershed/One Plan: Commissioner Arnesen, Alternate: Hasbargen

Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Hasbargen;

Red River Valley Development Association: Commissioner Hasbargen and Ken Horntvedt;

Regional Advisory: Jill Olson

State Forest Road and Trail: Commissioner Arnesen and Moorman

NW Emergency Communications Board: Commissioner Hasbargen: Alternate: Commissioner Nordlof;

SWCD District Committee: Commissioner Nordlof and Waibel and Josh Stromlund;

January 10, 2017 Regular Meeting

MAINTENANCE SUPERVISOR

Furnace Issues

Maintenance Supervisor, Peder Hovland met with the board to discuss the furnace issues at the Government Center, Peder informed the board that the furnace that heats the Attorney, Courts, Law Library and Jury room has gone down and is not operational. He presented quotes from Trane, which is listed with the State of Minnesota purchasing vendors, which changes the requirements on going out for bids. The board reviewed and discussed all options presented.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to replace the furnace systems for the County Government Center in the amount of $371,325.00 from the building fund.

HUMAN RESOURCE

Human Resource Director, Karen Ose met with the board to introduce, Savanna Slick as the newly hired Human Resource Director. Karen informed the board that Savanna will be gone January 19—26 and she’s willing to cover and help until January 31, 2017.

Cell Phone Stipend

Human Resource Director, Karen Ose requested approval for Savanna Slick for a cell phone stipend in the amount of $60.00 per month.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve a cell phone stipend for Human Resource Director, Savanna Slick, in the amount of $60.00 per month.

Policy Manual

Human Resource Director, Karen Ose informed the board that the county’s draft policy manual is ready to be reviewed by MRA.

MIS

Human Resource Director, Karen Ose and MIS Director, Peder Hovland met with the board to discuss the GIS position. Karen explained that when the MIS department was reviewed when adding Maintenance to MIS Directors job description, they created an IT Tech position and reviewed all job descriptions within the department, they also stated that once the GIS Specialist had meant the criteria of solely working on GIS projects, that the board would consider his grade adjustment as recommend by MRI.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve a grade adjustment for GIS Specialist to grade 12, step 10, $24.61 per hour , points 283, effective January 1, 2017.

FURNACE ISSUES

The board discussed the 40% down requirement which was stated in the Proposed Quotes for the replacement of the heating system.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman, and carried unanimously to approve $150,000 for down payment for the mobilization fee of the contract price for the replacement of the furnaces in the Government Center and authorize County Auditor/Treasurer to pay by auditors warrant.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to approve the claims as follows: Commissioner’s Warrants $7,311.52, Commissioner’s Warrants $1,264.83, Commissioner’s Warrants $3,417.72, Commissioner’s Warrants $367.27.

Range Mental Health Center

Social Service Director, Amy Ballard met with the board requesting approval to enter into a contract with Range Mental Health Center, a provider for sub-acute detoxification services.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase of service with Range Mental Health Center for detoxification service, effective January 1, 2017 thru December 31, 2017, or until renewal agreement is fully executed and authorize Social Service Amy Ballard and County Attorney to sign.

AMEND AGENDA

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to amend the agenda and add approval of December 29, 2016 minutes.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of minutes from December 29, 2016.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the December 29, 2016 minutes.

EDA APPOINTMENTS

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to re-appoint EDA members.

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Re-Appointment of Terms of the economic development authority

Resolution Number 17-01- 02

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which: Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length Board Member Term Expires Representing

6 Year Brock Stebacken 12/31/2017 City of Baudette

6 Year James “Buck”Nordlof 12/31/2017 County Board District 1

6 Year Jeff Bauers 12/31/2018 IDC

3 Year Mike Kensella 12/31/2018 Tourism Board

6 Year Ed Arnesen 12/31/2019 County Board District 5

6 Year Jon Waibel 12/31/2019 County Board District 4

6 Year Stuart Noble 12/31/2020 Chamber of Commerce

5 Year Cody Hasbargen 12/31/2021 County Board District 2

6 Year Ken Moorman 12/31/2016 County Board District 3

Whereas; one board member term expiring on December 31, 2016 and two board member to be replaced who’s terms only expire on December 31, 2019, and 2021:

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following three board members for a term of 3 years, 5 years and 6 years;

Term Length Board Member Term Expires Representing

3 Year John Waibel 12/31/2019 County Commissioner #4

5 Year Cody Hasbargen 12/31/2021 County Commissioner #2

6 Year Ken Moorman 12/31/2022 County Commissioner #3

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Cartway Hearing

County Auditor, Lorene Hanson met with the board informing the board that the Byron Tviet Attorney, Nora Crompton requested to terminate the petition for the Byron Tviet Cartway and will re-file a new petition.

Affidavit of Lost Warrant

County Auditor, Lorene Hanson met with the board requesting approval for a lost warrant for Sanford Health System.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the application and affidavit for lost warrant for Sanford Health System dated September 30, 2016 for $9,167.00 without furnishing indemnifying bond.

Audit Engagement Letter

County Auditor/Treasurer, Lorene Hanson presented an engagement letter for Hoffman Philipp & Knutson PLLC to confirm services that they provide to Lake of the Woods County for the year-end audit for 2016.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to enter into a service agreement with Hoffman Philipp & Knutson PLLC for year-end audit for 2016 and authorize Chairman Nordlof and County Auditor/Treasurer, Lorene Hanson to sign.

Closing of County Government on January 3, 2017

County Auditor/Treasurer, Lorene Hanson met with the board to inform them that AMC recommends that the County Board of Commissioners pass a resolution in regards to the closing of the County Government on January 3, 2017 due to the snow storm.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously the following resolution:

Resolution No. 07-01-03

COUNTY OFFICES CLOSING

WHEREAS, on January 3, 2017 Lake of the Woods County Officials closed the County Government down for all non-essential employees at 12:00 p.m. due to winter storm conditions,

WHEREAS, pursuant to MN Statute 373.052, allows county government to retroactively approve the closing of a business day at its next succeeding meeting,

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners approves the closing of Lake of the Woods County Government, for all non-essential employees.

COUNTY ATTORNEY

County Attorney, James Austad met with the board to discuss the mandatory meeting that is scheduled for February 14, 2017 at 1:00 p.m. for all Department Heads and Supervisors and Commissioners. The consensus of the board was that County Attorney; James Austad contacts all individuals that are required to take this course.

4-HORSE CLUB

Jen Strohl, from the 4-Horse Club met with the board to discuss financial assistance with the Horse Arena. Commissioner Arnesen commented that he will check with Public Works Director and follow up on the plan on the ditch and the cost before he could make any final decisions.

AUDITOR/TREASURER

Claims

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows:

WARRANTS FOR PUBLICATION

Warrants Approved On 1/10/2017 For Payment 1/13/2017

Vendor Name Amount

Cenex Co-Op Services, Inc. 5,392.49

Code 4 Services LLC 8,948.79

Computer Professionals Unlimited Inc 3,310.00

Emergency Communications Network, LLC 7,500.00

Howard’s Oil Company 4,128.86

Kustom Signals, Inc 2,667.47

LOW Soil & Water Cons. Dist. 101,188.00

Mar-Kit Landfill 10,010.50

Mn Assn Of Counties 3,934.00

Mn Counties Computer Co-Op 12,135.56

MN Counties Intergovernmental Trust 129,610.00

Mn Dept Of Transp 6,429.06

Mn Rural Counties Caucus 2,100.00

St. Louis County Auditor 2,000.00

University of North Dakota 9,062.13

Valley Med Flight, Inc 16,092.50

Voyageurs Comtronics, Inc 2,640.00

Woody’s Service 3,263.19

Xerox Business Services LLC 5,776.00

50 Payments less than 2000 20,474.81

Final Total: 356,663.36

Revenue $239,838.62

Road & Bridge $ 82,404.65

Co. Develp $ 2,000.00

Solid Waste $ 31,378.88

EDA $ 1,041.21

356,663.36

Further moved to authorize the payment of the following auditor warrants:

December 30, 2016 $ 997.72

December 30, 2016 $ 3,989.80

December 30, 2016 $ 95,328.64

January 4, 2017 $108,945.91

$209,262.07

The meeting was called to recess at 12:09 p.m. and reconvened at 1:10 p.m.

LAND AND WATER PLANNING

Land and Water Director, Josh Stromlund met with the board and presented a Conditional Use Permit for Michael Edin, NWA Service for a Conditional Use Permit as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to allow the applicant to conduct a commercial business consisting of building construction in a R2 -Rural Residential District. Josh informed the board that the Planning Commission recommends for approval.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the following Conditional Use Permit:

Name of Applicant: Michael Edin (NWA Services) Date: January 10, 2017

Location/Legal Description: Lot 9, Block 1, Angle Outpost Acres in Section 26, T-168N, R-34W (Angle) PID 02.57.01.090

Project Proposal: A Conditional Use Permit as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to allow the applicant to conduct a commercial business consisting of building construction in a R2 -Rural Residential District.

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )

Why or why not? Allow a small business in a residential area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? Remains residential.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributarie YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads? YES (X) NO ( ) N/A ( )

Why or why not? Dead end private road.

8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )

Why or why not? Residential.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (X) NO ( ) N/A ( )

Why or why not? No MPCA permit needed (2×500 gal).

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES (X) NO ( ) N/A ( )

Why or why not? Addressed in future.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES (X) NO ( ) N/A ( )

Why or why not? 1’x4’ Shop sign.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES (X) NO ( ) N/A ( )

Why or why not? Rear parking.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows: None

Approved as Presented (X) Approved with Conditions ( ) Denied ( )

_____________________________________

James Nordlof Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance

Risk Mapping, Assessment, and Planning (Risk Map)

Land and Water Planning Director updated the board on the Letter that the county received from U.S. Department of Homeland Security in regards to the Risk Mapping, Assessment, and Planning, Josh explained that they are just updating to digital maps.

County Ditch Records

Land and Water Planning Director informed the board that the county’s scanner is not working for the larger ditch documents and received a quote from SandPieper Design in the amount of $900 to scan and merge records.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Land and Water Planning Director, Josh Stromlund to have SandPieper Design scan the remaining ditch documents in the amount of $900.00.

Other Topics Discussed

Gun Range- Land transfer

Sexual Assault Claims- destination of agency to handle bills/claims, and then forward to Attorney and create victim emergency account, per Statute.

CORRESPONDENCE

The board acknowledged the following correspondence: L/W Heath Care Foundation- file of life and MRC- Wetland Replacement.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 1:46 p.m.

ATTEST: APPROVED:

______________________ ____________________________

County Auditor/Treasurer Chairman of the Board

Lorene Hanson James Nordlof

December, 2016

Commissioner Proceedings

December 13, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 13, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Thomas Hanson and Buck Nordlof. Absent: Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: Proclamation Day for Human Services Worker Day, Human Resources, and Line Workers School.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of November 29, 2016.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims: Commissioners Warrant’s $14,051.07, Commissioners Warrant’s $3,043.41, Commissioners Warrant’s $5,492.23.

Sanford Medical Center

Social Service Director, Amy Ballard met with the board requesting approval to enter into a Purchase of Services Agreement with Sanford Medical Center, dba Sanford Behavioral Health Center for mental health personnel.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to enter into a Purchase of Service Agreement with Sanford Medical Center, dba Sanford Behavioral Health Center for mental health personnel effective January 1, 2017, through December 31, 2017, in the amount of $9,442 per month, and authorize Chairman Moorman and Social Services Director, Amy Ballard to sign.

Proclamation

Social Service Director, Amy Ballard met with the board and presented a Proclamation from Governor Dayton proclaiming Wednesday, December 14, 2016 as County Tribal and State Health and Human Services Worker Day. The board thanked the Social Service Department for their hard work and appreciates what they do.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $43,418.71, Road & Bridge $39,035.27, County Devel.$4,414.50 Nat Resc.Enhanc $650.50, Solid Waste, $33,172.63, EDA, $7,453.67.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/28/2016 For Payment 11/30/2016

Vendor Name Amount

Hoffman, Philipp & Knutson, PLLC 15,300.00

Lakewood Health Center 4,139.84

Marco Technologies LLC 4,691.81

Midwest SteepleJacks Inc 9,430.00

33 Payments less than 2000 13,408.63

Final Total: 46,970.28

Further moved to authorize the payment of the following auditor warrants: November 30,2016 – $18,944.12, December 5, 2016 – $424,250.75, December 6, 2016 – $103,075.07.

Mighty Duck Grant Program

County Auditor/Treasurer Lorene Hanson met with the board and presented the Mighty Ducks Grant letter and Affidavit of Project Completion to receive funding in the amount of $400.000.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson, as appointed Fiscal Officer for the Mighty Ducks Grant Program and to sign the Affidavit of Project Completion form.

Land Donation

County Auditor/Treasurer, Lorene Hanson met with the board and informed them that the Land Donation closing is set for December 19, and the total cost of closing is $2,122.00.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign the closing papers and approve the closing cost of $2,122.00 from the revenue fund.

2017 Salaries

County Auditor/Treasurer, Lorene Hanson met with the board and presented the following for approval:

Resolution

The following resolution was proposed by Commissioner Buck Nordlof, seconded by Commissioner Tom Hanson and carried unanimously to approve the following resolution:

A Resolution Establishing Minimum Salaries

for Elective Offices

Resolution No. 16-12-01

WHEREAS, M.S. 388.18, Subd. 1(a), M.S. 384.151, Subd. 1(b), M.S. 386.015, Subd. 2(b), M.S. 387.20, Subd. 2(b) and M.S. 385.373, Subd. 1(b) requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following.

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2017.

County Attorney $4,000.00

County Auditor/Treasurer $4,000.00

County Recorder $4,000.00

County Sheriff $4,000.00

Commissioners Salary/Elected Department Heads Salary/Non-Elected Department Heads Salary/Union and Non Union Employee Salary Adjustment

2017 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Tom Hanson to adopt the following County Commissioners salary schedule and County Board Chair salary schedule, which all include a general adjustment of $300.00 for the year 2017; and to adopt a committee meeting per diem of $100.00 for the year 2017. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen $17,700.00

Cody Hasbargen 17,700.00

Kenneth Moorman 17,700.00

Buck Nordlof 17,700.00

Jon Waibel 17,700.00

Board Chair 18,700.00

Motion was made by Commissioner Buck Nordlof to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2017. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.) The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Buck Nordlof to adopt the following Elected Officials salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2017. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Elected Officials – Department Heads:

County Sheriff Gary Fish $78,748.80

County Aud/Treas Lorene Hanson 77,126.40

County Recorder Susan Ney 65,332.80

County Attorney James Austad 101,192.00

Motion was made by Commissioner Tom Hanson to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2017. The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

Non-Elected – Department Heads:

Assessor MaryJo Otten $74,380.80

MIS Director Peder Hovland 68,868.80

Public Works Tim Erickson 99,590.40

Land/Water Josh Stromlund 74,380.80

Social Service Amy Ballard 73,881.60

Motion was made by Commissioner Patty Beckel to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2017. The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

Non-Elected – Department Heads:

Veterans Service Rick Rone $22,505.60

Human Resources Karen Ose 39,973.44

Salary Adjustment, as agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Buck Nordlof to adjust all full time Highway Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2017. Motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Salary Adjustment, as agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Patty Beckel to adjust all full time Solid Waste Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed, effective January 1, 2017. Motion was seconded by Buck Nordlof and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment

(Excluding Elected and Non-Elected Department Heads)

Motion- Non-Union

Motion was made by Commissioner Buck Nordlof to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2017. Motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Health Insurance

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to set the 2017 county contribution for family health insurance up to $1,165 per month and single health insurance up to $815.00 per month. The public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account up to IRS Caps.

2017 Board Meeting Dates

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the 2017 Board meeting dates as follows:

January 2017

Tuesday, January, 3 9:00 a.m. Government Center, Commissioners Room Tuesday, January, 10 9:00 a.m. Government Center, Commissioners Room Tuesday, January, 24 9:00 a.m. Government Center, Commissioners Room February 2017

Tuesday, February, 14 9:00 a.m. Government Center, Commissioners Room

Tuesday, February, 28 9:00 a.m. Lake of the Woods School

March 2017

Tuesday, March, 14 9:00 a.m. Government Center, Commissioners Room Tuesday, March, 28 9:00 a.m. Government Center, Commissioners Room April 2017

Tuesday, April 11, 9:00 a.m. Government Center, Commissioners Room

Tuesday, April 25, 9:00 a.m. Government Center, Commissioners Room

May 2017

Tuesday, May, 9 9:00 a.m. Government Center, Commissioners Room Tuesday, May, 23 9:00 a.m. Government Center, Commissioners Room June 2017

Tuesday, June, 13 9:00 a.m. Government Center, Commissioners Room

Tuesday, June, 13 6:00 p.m. Board of Equalization Meeting

Tuesday, June, 20 10:00 a.m. NWA

Tuesday, June, 27 9:00 a.m. Government Center, Commissioners Room

July 2017

Tuesday, July, 11 9:00 a.m. Government Center, Commissioners Room Tuesday, July, 25 9:00 a.m. Government Center, Commissioners Room August 2017

Tuesday, August, 8 9:00 a.m. Government Center, Commissioners Room

Tuesday, August, 22 9:00 a.m. Government Center, Commissioners Room

September

Tuesday, September, 12 9:00 a.m. Government Center, Commissioners Room Tuesday, September, 26 9:00 a.m. Government Center, Commissioners Room October 2017

Tuesday, October, 10 9:00 a.m. Government Center, Commissioners Room

Tuesday, October, 24 9:00 a.m. Government Center, Commissioners Room

November 2017

Tuesday, November, 14 9:00 a.m. Government Center, Commissioners Room Tuesday, November, 28 9:00 a.m. Government Center, Commissioners Room December 2017

Tuesday, December, 12 9:00 a.m. Government Center, Commissioners Room

Tuesday, December, 12 6:00 p.m. TNT Meeting

Thursday, December, 28 9:00 a.m. Government Center, Commissioners Room

LAKE OF THE WOODS COUNTY COMMISSIONERS MAY BE ATTENDING THE FOLLOWING:

AMC LEADERSHIP CONFERENCE- Nisswa April 6& 7

JOINT LEGISLATIVE CONFERENCE- St. Paul- February 16-17

AMC DISTRICT 2 MEETINGS- Bemidji- June 14 & October 25-

AMC POLICY COMMITTEE- Breezy Point -September 14-15

AMC ANNUAL CONFERENCE-St. Cloud- December 3-5

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3rd Tuesday of each month at

6:00 p.m. in the Commissioners Room at the Government Center

Organizational Meeting

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to set January 3, 2017 as Lake of the Woods County Board Organizational Meeting.

GREAT NORTHERN TRANSMISISON LINE

Jim Atkinson, Project Manager from Minnesota Power met with the board and updated them on the progress of the line. The project is set to begin on January 2, 2017.

Recess

The meeting was called to recess at 9:56 a.m. and reconvened at 10:02 p.m.

Assessor

County Assessor, Mary Jo Otten met with the board requesting approval to advance Appraiser Trainee, Whitnie Reasy from Appraiser Training to Appraiser for she has passed all requirements for an Appraiser. She would like her to advance to the Appraiser position, effective October 19, 2016.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Whitnie Reasy advancement from Appraiser Training to Appraiser effective October 19, 2016 at grade 13, step 1, 289 points, $21.20 per hour.

SHERIFF

County Sheriff, Gary Fish met with the board requesting authorization to purchase an Intake Record Book for prisoner’s records. The cost of the book is $600.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the purchase a book for” Intake Record” for prisoners in the amount of $600.00 from the Sheriff’s budget.

Tower Lease

County Sheriff, Gary Fish met with the board and informed them that nothing has been settled on the tower lease cost from Wikstorm, the State Planner stated that there should be no cost associated with the lease and he will look into.

LineWorkers School

Commissioner Hanson informed the board that the EDA is placing a bid in the paper for Snow Removal at the School for 2016-2017.

HUMAN RESOURCES

Human Resource Director, Karen Ose met with the board to inform the board that an offer was accepted by Savanna Slick for the Human Resources Director position. The positon is graded at 16, points 369, step1, at $25.09 per hour. Savanna will work December 21 and 22 and official take over on January 4, 2017.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to hire Savanna Slick as Human Resource Director, effective January 4, 2017, at grade 16, step 1, $25.09, points 369.

OLD/NEW BUSINESS

The board requested that the File of Life and Government Center Remodeling be removed from Old/New Business.

CARTWAY HEARING

Byron Tviet met with the board to discuss his Petition for a Cartway that he filed with the County Auditor/Treasurers Office on December 6, 2016.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to set a Cartway Hearing as follows:

COUNTY OF LAKE OF THE WOODS

ORDER SETTING A PUBLIC HEARING UPON PETITION

REQUESTING THE ESTABLISHMENT OF A CARTWAY

The County of Lake of the Woods has received a Petition for the Establishment of a Cartway. A copy of the Petition is attached to and made part of this Order.

The Petitioner seeks to establish a cartway pursuant to Minnesota Statute 164.08. The description of the proposed cartway is:

Government Lots Two (2) and Three (3); and Southeast Quarter of the Northwest Quarter (SE1/4NW1/4), all located in Section Thirty (30); Township One Hundred Sixty-Three (163) North, Range Thirty Four (34) West of the 5^th Principal Meridian, Minnesota.

The description of the individual tracts of land over which the proposed cartway would pass is:

Half (1/2) mile West of Co. Rd 17 on North side of Section 30 of Lakewood Township.

Minnesota Statute 164.08, subd. 2(a), requires a town board, or a county board acting in lieu of a town board, to establish a cartway at least two rods wide connecting a petitioner’s land to a public road if a petition is presented by the owner of a tract of land containing at least five acres who has no access thereto except over lands of others.

Minnesota Statute 164.08, subd. 2(a), says that the town board may select an alternate route other than that petitioned for if the alternate route is deemed by the town board to be less disruptive and less damaging to the affected landowners and in the public’s best interest.

The same statute says that the town board shall assess damages to landowners affected by the establishment of the cartway pursuant to Minnesota Statute 164.07, subd. 5, which directs the town board to (1) determine the money value of any detriment that the cartway’s establishment might cause to an affected landowner, (2) determine the money value of any benefit that the cartway’s establishment might cause to an affected landowner, and (3) award the affected landowner the difference (if any).

Minnesota Statute 164.07, subd. 4, allows the town board to direct that a survey be made if necessary.

Minnesota Statute 164.08, subd. 2(c), says that the cartway petitioner shall pay all damages before the cartway is opened, and that those damages include (1) compensation (if any) awarded to affected landowners and (2) any costs the town incurs for professional and other services, hearing costs, administrative costs, recording costs, and other costs and expenses incurred by the town in connection with the proceedings.

IT IS ORDERED pursuant to Minnesota Statutes 164.08 and 164.07 that:

A hearing upon the attached Cartway Petition shall be held at the Lake of the Woods County Government Center in Baudette, Minnesota on January 10, 2017 at 1:00 p.m.
The purpose of the hearing shall include, but is not limited to, determining:
1. Whether the Petitioner is entitled to a cartway under Section 164.08, subd. 2;
2. If so, whether the cartway should be located where requested and to the width requested, or whether it should be located at an alternate route or if at a different width (but at least two rods wide);
3. What damages, if any, must the Petitioner pay to affected landowners for the establishment of the cartway;
4. What other damages have been incurred or likely will be incurred by the County in connection with the establishment of the cartway; and
5. Any other issue or matter that might relate to the cartway petition.
The petitioner shall:
1. Cause personal service of this Order and the Cartway Petition to be made upon each owner and occupant of land over which or adjacent to which the proposed cartway would pass, and upon each person whose land would be reasonably expected to be affected by the establishment of the proposed cartway;
2. Post a copy of this Order and the Cartway Petition at the County’s posting places;
3. Accomplish items 3(a) and 3(b) at least ten days before the cartway hearing; and
4. Submit to the Town an affidavit, prior to the hearing, showing that items 3(a)-(c) have been accomplished.

All persons who wish to be heard on any of the issues identified above, or on any other issue or matter relating to the Cartway Petition, should appear at the hearing and be prepared to offer or present any testimony, evidence, opinions, or views that they may have.

Affected landowners are hereby notified, pursuant to Minnesota Statute 164.07, subd. 2, that they are entitled to judicial review if the cartway is established, but that to do so they must follow all of the procedures set forth in Minnesota Statute Section 164.07, subd. 7, including but not limited to serving and filing a notice of appeal within 40 days after the filing of the award of damages, and within ten days after the filing of the award of damages if they wish to delay the opening or construction of the cartway, together with an approved bond of not less than $250.

COUNTY OF LAKE OF THE WOODS

_________________________________

By: Kenneth Moorman

Its: Chairman of the Board

Land and Water Planning Office

Land and Water Planning Director, Josh Stromlund met with the board and presented the proposed Fish House Provisions Ordinance to the board. Josh in formed the board that the Planning Commission held a public hearing to review the proposed ordinance and recommends approval.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to adopt the Fish House Ordinance as follows:

Fish House Provisions

Section 108

Definitions to be added

Fish House – A portable structure, constructed and maintained for the purpose of providing shelter during ice fishing that must be placed on the ice at least once during the winter season.

Fish House, Dead Storage – Fish houses which are not used as temporary residences during the off season.

Fish House, Live In – Fish houses which are used as temporary residences during the off season.

Fish House Park – A lot or parcel used for the storage of more than five (5) Live-in fish houses.

Section 402.1 (new)

Fish House Regulations

Lake of the Woods County has established the following regulations governing the dead storage and live-in status of fish houses in the County. All fish house activities must conform to the provisions as outlined below:

Requirements

The provisions of this Section must be adhered to unless a variance is granted as per Section 1203 of this Ordinance.

Dead Storage Fish Houses
1. Must be setback in accordance with Section 503 of this Ordinance.
2. Must be accessible to emergency vehicles.
3. A Conditional Use Permit is not required for the outdoor storage of up to five (5) fish houses provided that only two (2) are visible and they must be treated to reduce visibility as viewed from public waters, public roads, and adjacent properties by vegetation assuming summer leaf-on conditions, increased setbacks or be of earth tone colors.
A Conditional Use Permit is limited to and required for parcels zoned as a Residential (R1), Rural Residential (R2), or General Use Zoning District, unless previously approved, providing for the outdoor storage of more than five (5) fish houses.
Live-in Fish House
1. A Land Use Permit may be required if not a temporary structure, as defined in Section 108 of this Ordinance.
Fish House Park
1. Shall be processed as a Planned Unit Development (PUD) and be platted in accordance with Section 1105. In addition to the requirements outlined in Article X, of this Ordinance, the follow shall apply:

General

Fish houses and other structures in a fish house park (FHP) must be setback in accordance with Section 503 of this Ordinance.
In a FHP, an adequate number of fly-tight, watertight and rodent-proof containers must be provided for all garbage and refuse. Garbage must be collected for disposal as often as necessary to prevent nuisance conditions and at least once each week.
FHPs must be maintained free of accumulations of debris or material which may provide rodent harborage or breeding places for insect pests. Areas in FHPs must be maintained free of growths of noxious weeds.
All walkways, drives, and commonly used areas in FHPs must be provided with adequate night lighting.
In a FHP, bottled gas cylinders must be firmly mounted in an upright position and must not be located within 5 feet of any fish house door, unless the mounting brackets are part of manufacture’s design.
In a FHP, fuel oil storage tanks must be securely fastened in place and fuel oil tank stands must be constructed of a noncombustible material. Fuel oil tanks must be located at least 5 feet from any fish house exit.
Domestic animals or pets must not be allowed to run at large or cause any nuisances within a FHP. Any kennels, pens or other facilities provided for animals must be maintained in a sanitary condition.
A maximum speed limit of 10 miles per hour must be clearly posted throughout the FHP.
Vehicle parking on a public highway, street, or alley is prohibited in a FHP.

Spacing

Each fish house site must face or be next to a driveway or clear unoccupied space at least sixteen (16) feet wide. That space must have unobstructed access to a public highway, street, or alley.
Space between the fish houses may be used for parking vehicles and other property not attached to the fish house.
Minimum site size of 2,000 square feet for each fish house with a minimum width of fifty (50) feet.

Water Supply

The water supply system, in a FHP, must meet all applicable Minnesota Department of Health (MDH) requirements for public water supplies (Minnesota Rules, Chapter 4720) and water wells (Minnesota Rules, Chapter 4725).
Water must be available within 400 feet of every fish house.
A minimum supply of seventy-five (75) gallons per day for each fish house shall be provided.
Minimum water riser pipe size is 3/4 inch; water riser and sewer riser must be constructed of approved materials and separated by at least ten (10) feet.
All plumbing must be installed in accordance with the Minnesota Plumbing Code, Chapter 4715.

Sewage Disposal

All sewage and waste water, in a FHP, must be discharged into an approved municipal sewage system if one is available or an individual on-site sewage treatment system that meets the requirements of the Lake of the Woods County Subsurface Sewage Treatment System Ordinance.
Each fish house site shall have a 4 inch minimum diameter sewer riser pipe. The sewer riser must be capped when a site is not occupied by a fish house. Surface drainage must be directed away from the riser, the riser pipe must extend at least four (4) inches above ground elevation.
Toilet and shower facilities must be provided in all FHPs which harbor any fish house which is not equipped with toilet and bathing facilities. Toilet and shower facilities shall be adequately heated, ventilated and lighted and have durable, washable, floors, walls, and ceilings and meet ADA requirements. Toilet facilities must be provided within four-hundred (400) feet of any fish house and as follows:
1. Two (2) toilets are required for up to fifteen (15) fish houses
2. Three (3) toilets are require for more than fifteen (15) fish houses
FHP areas harboring fish houses with self-contained waste water tanks must provide a sanitary dumping station in the ratio of one (1) sanitary station for each one-hundred (100) sites. Sanitary stations must be adequately screened and located at least fifty (50) feet from any FHP site.

Storm Shelters

A FHP with less than ten (10) fish houses must provide a plan for the evacuation and sheltering of the residents of the park in times of severe weather such as tornadoes, high winds, or floods. The shelter or evacuation plan must be conspicuously posted in the park and the park owner must provide each resident with a copy of the approved shelter or evacuation plan.
A FHP with ten (10) or more fish houses must provide an approved shelter or an approved evacuation plan for the residents of the park in times of severe weather such as tornadoes, high winds, or floods. The shelter location or evacuation plan must be conspicuously posted in the park and the park owner must provide each resident with a copy of the approved shelter location or evacuation plan.
The storm shelter shall be constructed to meet the Department of Labor and Industry (DOLI) standards, see Minnesota Rules Chapter 1370 for requirements.

4-HORSE CLUB HORSE CLUB

Jen Strohl, from the 4-Horse Club met with the board requesting assistants with the Horse Arena. Jen explained that the Arena is part of the Fair Grounds and the Fair board allows the 4-H Horse Club to use the arena in return that the club maintains it. The board reviewed the handout from Jen on the issues and the drainage plan and requested that Public Works Director, Tim Erickson look at it and give his recommendation on what could be done to help with the drainage issues.

RECESS

The meeting was called to recess at 11:20 a.m. and reconvened at 11:32 a.m. as follows.

JEFF POOLMAN

Jeff Poolman met with the board requesting that a parcel of land that he owns be removed from Judicial Ditch 28. Chairman Moorman explained the process that he would have to take to get his parcel removed and the cost associated with this request that he would have to pay. After hearing the process and cost to proceed, Jeff asked the board to disregard his request.

CONTRACTS

County Auditor/Treasurer, Lorene Hanson and County Attorney, James Austad met with the board to discuss the renewal of North Country Joint Powers Agreement with Hubbard and Clearwater Counties and Purchase of Service Agreement with LakeWood Health Center.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the North Country Joint Powers Agreement with Hubbard and Clearwater Counties effective January 1, 2017 thru December 31, 2020 and Purchase of Service Agreement with LakeWood Health Center, for Community Health Services effective January 1, 2017 and authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign.

Recess

The meeting was called to recess at 12:55 a.m. and reconvened at 6:04 p.m. as follows:

TRUTH-N-TAXATION

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 6:05 p.m. and open the Public Hearing for Truth-N-Taxation. Present were: Commissioner’s Beckel, Moorman, Hanson and Nordlof. Absent: Arnesen. Also present were, County Auditor/Treasurer, Lorene Hanson, County Assessor, MaryJo Otten and Woody Fiala.

Public Hearing

The board reviewed the New Construction for 2016, reviewed the Proposed 2017 County Budget and Tax Levy.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the Public Hearing at 6:32 p.m. and open the regular meeting as follows:

Resolution

Resolution Adopting

Certified 2017 Budget and Tax Levy

Resolution 2016-12-02

The following Resolution was proposed and moved for adoption by Commissioner Patty Beckel:

WHEREAS, the Proposed County Budget for the year 2017 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2017:

Revenue Fund $ 1,607,395

Road & Bridge Fund $ 339,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2017 Proposed Budget and Tax Levy $ 2,610,910

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2017:

Twp Road & Bridge $ 437,555*

Twp Fire – Baudette $ 30,000

Twp Fire – Williams $ 30,159

Twp Fire – NW Angle $ 6,500

Total $ 504,214

2017

* $437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (425,555+12,000=437,555)

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 6:35 p.m.

Attest: December 29, 2016

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Ken Moorman

============================================================================================================================================================================

Commissioner Proceedings

December 29, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 29, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Thomas Hanson, Ed Arnesen and Buck Nordlof. Absent: Patty Beckel. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: December 7, 2016 Special Session and GIZIIBII.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of December 7 and 13, 2016.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $28,736.79, Commissioners Warrant’s $3,822.66, Commissioners Warrant’s $16,218.62, Commissioners Warrant’s $9,884.61.

MCIT

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that MCIT will be holding a webinar on January 19, 2017 at 2:00 p.m.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of the following claims:

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows:

Revenue $144,568.71

Road & Bridge $143,335.38

Natl Resc Enhanc $ 4,800.00

Solid Waste $ 18,903.44

EDA $ 320.00

WARRANTS FOR PUBLICATION

Warrants Approved On 12/29/2016 For Payment 12/30/2016

Vendor Name Amount

Compass Minerals America 4,108.06

Federal Signal Corporation 12,016.00

Gooderum/Richard 2,239.17

Lakewood Health Center 30,241.60

Liberty Tire Recycling, LLC 4,572.18

LOW Highway Dept 40,602.52

LOW Soil & Water Cons. Dist. 20,035.50

Msop-Mn Sex Offender Prgrm-462 2,257.00

Olson/George 8,600.00

Roseau County Highway Dept 96,560.38

STATE OF MINNESOTA 2,000.00

Titan Machinery – Roseau 26,500.00

University Of Mn 8,610.12

University of North Dakota 2,110.00

Widseth Smith Nolting&Asst Inc 9,487.63

Ziegler, Inc 7,302.44

65 Payments less than 2000 34,684.93

Final Total: 311,927.53

Further moved to authorize the payment of the following auditor warrants: December 14, 2016, $259,104.39- December 16, 2016 $363,189.66- December 21, 2016 $12,477.32.

IRS Mileage Rate

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to set the 2017 mileage rate at the IRS Standard Rate. (It was noted that the Internal Revenue Service issued a .53.5 cents per mile for business miles beginning January 1, 2017 for the standard rate.)

Gambling Permit

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Northwest Minnesota Fraternal Order of Police to conduct an off site raffle at Sportsman’s Lodge.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the off-site raffle which will be held on February 27, 2017 at Sportsman’s Lodge, for the Northwest Minnesota Fraternal Order of Police Lodge #8.

Wheelers Point Sewer District Appointments

County Auditor/Treasurer, Lorene Hanson met with the board and requested approval for re-appointment for the Wheelers Point Sewer District for Brian Ney and Kent Spears.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to appoint Brian Ney to the Wheelers Point Sewer District Board for a three year term beginning January 3, 2017 thru January 2, 2020 and to appoint Kent Spears to the Wheelers Point Sewer District Board beginning January 3, 2017 thru January 2, 2020.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to remove School Choice Week from the agenda item and place in Correspondence.

CORRESPONDENCE

The board acknowledged the following correspondence: MN Department of Health and School Choice Week Proclamation.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to inform them that SWCD was awarded a grant to undertake the One Watershed One Plan planning process which is anticipated to last approximately 18-24 months. As part of the planning process, a planning work group has been established which is comprised of staff from SWCD, Lake of the Woods County, the Districts Watershed. A policy committee will be established which will be comprised of county board members, SWCD Supervisors and Watershed District Managers.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the One Watershed One Plan Memorandum of Agreement and authorize Chairman Moorman and Land and Water Planning Director, Josh Stromlund to sign.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:03 a.m.

HEADWATERS REGIONAL DEVELOPMENT

HRDC Economic Development Director, Ryan Zemek met with the board and reviewed the 2016 Comprehensive Development Strategy with the board.

Resolution

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following resolution and authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign:

Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following:

Headwaters Regional Development Comprehensive Economic Development Strategy

Resolution No. 2016-12-04

WHEREAS; Lake of the Woods county is recognized by the Economic Development Administration as a redevelopment area with special needs for economic development assistance; and

WHEREAS, the Headwaters Regional Development Commission is an Economic Development District by the Economic Development Administration to provide planning and economic development assistance; and

WHEREAS, the Lake of the Woods County Board of Commissioners actively supports and currently participates in the economic development district activities of the Headwaters Regional Development Commission; and

WHEREAS, the Headwaters Regional Development Commission has prepared a Comprehensive Economic Development Strategy in cooperation with businesses, communities, and economic development organizations in lieu of a separate county Comprehensive Economic Development Strategy.

NOW THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners approves of the Comprehensive Economic Development Strategy as submitted on this date.

YEARS OF SERVICE RECOGNITION

Resolutions

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Thomas Hanson

Resolution 2016- 12-05

Whereas: Tom Hanson has served the constituents of District 2 since 2008;

Whereas: Tom Hanson devoted many hours for Lake of the Woods County residents on serving as County Commissioner and other appointed committees;

Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Tom Hanson for his dedicated service and best wishes to him;

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Patty Beckel

Resolution 2016 – 12-06

Whereas: Patty Beckel has served the constituents of District 4 since 2005;

Whereas: Patty Beckel devoted many hours for Lake of the Woods County residents on serving as County Commissioner and other appointed committees;

Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Patty Beckel for her dedicated service and best wishes to her;

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Adjournment

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to call the meeting adjourned at 10:48 p.m.

Attest: January 10, 2017

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Ken Moorman

November, 2016

Commissioner Proceedings

November 15, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 15, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Ed Arnesen, Thomas Hanson and Buck Nordlof. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Election, Closed Sessions and Personnel Committee.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the official and summarized minutes of October 25, 2016.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the minutes of Public Hearing for Ditch 26 & 7, dated October 27, 2016, with changes.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the minutes of Public Hearing for Ditch 28, dated November 1, 2016.

EMERGENY MANAGEMENT

Emergency Management Director, Jill Olson met with the board requesting Chairman Moorman’s signature for the Fire Wise Hazard Mitigation Grant.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign the State of Minnesota, Commissioner of Natural Resources, Division of Forestry and Lake of the Woods County, under the Firewise/Hazard Mitigation Risk Reduction Program, effective May 1, 2016, thru May 1, 2017, with the total project cost of $32,000, which Grantee agrees to match at least $18,500 of the project.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to purchase a Digital in Car Video Camera.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to authorize County Sheriff, Gary Fish to purchase a Digital in Car Video Camera from Watch Guard in the estimated amount of $13,560, with funding from the Sheriff’s Budget.

SHERIFF/ATTORNEY

County Sheriff, Gary Fish met with the board requesting approval to enter into Joint Powers Agreements with the State of Minnesota, through the Department of Public Safety, Bureau of Criminal Apprehension to utilize the criminal justice data communications network for the Attorneys Office and the Sheriff’s Office.

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:

RESOLUTION NO. 2016-11-01

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF

WHEREAS, the County of Lake of the Woods on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible. The Joint Powers Agreements further provide the County with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the County to pay the costs for the network connection.

NOW, THEREFORE, BE IT RESOLVED by the County Board of Lake of the Woods, Minnesota as follows:

That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its County Attorney and Sheriff are hereby approved.
That the County Sheriff, Gary Fish, or his or her successor, is designated the Authorized Representative for the Sheriff. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Daryl Fish, Chief Deputy Sheriff is appointed as the Authorized Representative’s designee.
That the County Attorney, James Austad, or his or her successor, is designated the Authorized Representative for the County Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Dena Pieper, Legal Secretary/Paralegal is appointed as the Authorized Representative’s designee.
That Kenneth Moorman, the Chair of the County of Lake of the Woods, and County Auditor/Treasurer, Lorene Hanson, the County Board Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements.

Passed and Adopted by the Lake of the Woods County Board on this 15^th day of November, 2016.

CJDN Agreement

County Sheriff, Gary Fish met with the board requesting approval to enter into a CJDN Subscriber Agreement. This Court Data Services Subscriber Amendment is utilized for Court Records to assist their agency with duties.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to authorize County Sheriff, Gary Fish to enter into the CJDN Subscriber Agreement and authorize County Sheriff, Gary Fish and Chairman Moorman to sign.

COUNTY ATTORNEY

County Attorney, James Austad met with the board requesting approval to enter into a CJDN Subscriber Agreement, which is utilized for Court Records to assist his office with duties.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize County Attorney, James Austad to enter into the CJDN Subscriber Agreement and authorize County Attorney, James Austad and Chairman Moorman to sign.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 3,703.42; $16,913.52; $7,484.74.

Health Care Services-MN-Sure

The board reviewed the draft letter on MN Sure Insurance, the rising costs and the delivery of health care service. The board requested that this letter be sent to our Federal and State Representatives.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the MN Sure Health Care letter and authorize Chairman Moorman to sign.

Human Resources

Human Resource Director, Karen Ose met with the board to discuss the salary grade level for Deputy Auditor/Treasurer-Motor Vehicle Supervisor/Board Secretary. This job description was sent to an outside evaluation firm and it was recommended that it be increased one grade due to the increased responsibilities of the position. The Personnel Committee discussed the recommendation and agreed that it should be brought to the Boards’ attention for their determination. As such, the Board agreed that the position be changed to a Grade Level 11.

Motion

Motion was made by Commissioners Beckel, seconded by Commissioner Hanson and carried unanimously to approve the Deputy Auditor/Treasurer, Motor Vehicle Supervisor/Board Secretary to Grade 11, Step 12, $23.67 per hour, points 261, effective November 21, 2016.

Recess

The meeting was called to recess at 10:12 a.m. and reconvened at 10:15 a.m., as follows:

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $47,683.73, Road & Bridge $53,386.27, County Devel.$4,355.00, Solid Waste, $33,087.43, EDA, $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/15/2016 For Payment 11/18/2016

Vendor Name Amount

Cenex Co-Op Services, Inc. 4,130.95

Computer Professionals Unlimited Inc 3,193.00

Howard’s Oil Company 4,131.37

Johnson Auto & Machine 2,174.52

Liberty Tire Recycling, LLC 7,390.01

LOW Highway Dept 7,448.46

Mar-Kit Landfill 11,456.50

Marco Technologies LLC 12,532.97

Mn Dept Of Transp 13,991.91

Northern Light Region 3,093.00

Nuss Truck & Equipment 5,001.28

Outdoors Again 2,078.91

R & Q Trucking, Inc 2,505.10

Rinke-Noonan 3,005.00

Traffic Marking Service, Inc. 13,656.58

Widseth Smith Nolting&Asst Inc 2,266.67

Woody’s Service 2,381.64

Ziegler, Inc 2,253.57

92 Payments less than 2000 35,865.55

Final Total: 138,556.99

Further moved to authorize the payment of the following auditor warrants: October 26, 2016 – $449,166.79, November 2, 2016 – $420,573.85, November 9, 2016 – $131,947.52.

2017 Health Insurance

County Auditor/Treasurer Lorene Hanson met with the board and reviewed the health insurance premium increase and the County share.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve an increase of the caps an additional $40.00 per month for both single and family.

DNR, METALLIC MINERAL LEASE SALE

Vicki Sellner, met with the board and informed the board that the DNR plans to hold a lease offering of state-owned metallic mineral leases for 506 mining units in Northern Minnesota in early 2017, and that Lake of the Woods County is in the area with 25,566 acres of state land.

SENIOR MEALS

Cynthia Christopherson met with the board and presented the 2015 Annual Report for Meals on Wheels and meals served at the Brink Center.

2017 SOLID WASTE ASSESSMENTS

Public Works Director, Tim Erickson met with the board requesting approval for 2017 Solid Waste fees, informed the board that he is working on a Solid Waste charge back fee formula for work done by the Public Works Department for Solid Waste Department and working on Public Works Procedural and Policy Manual.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the 2017 Solid Waste Assessment fees at $110.00 for everyone except the seasonal resorts/hotels (leaving them at $86).

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following disposal fees: Semi trailer tire disposal – $10.00 per tire, Tractor tire disposal – $25.00 per tire, TV disposal fee – $25.00, Appliance disposal fee – $5.00 for microwave size and larger.

COUNTY AUDITOR/TREASURER

2017 Con-Con Funds

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the 2017 Con-Con Fund distributions, payable 2017.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following Con-Con distributions to the following:

2017 Con-Con

Baudette Arena Association $20,000

Beaver Control $10,000

Drainage Account $10,000

Williams Arena Association $ 7,000

Baudette Chamber Projects $ 5,850

Baudette Community Foundation-Grand $ 4,000

EDA- $10,000

Friend Against Abuse $ 2,500

L/W Historical Society $ 7,500

L/W Humane Society $ 6,000

University of MN Extension $ 2,000

Williams Public Library $ 650

Joint Powers Nat. Res. Board $ 1,000

Keep It Clean $ 2,500

L/W Rod and Gun Club- Range Impr. $ 1,500

L/W School Trap Team- Opera. Expense $ 2,000

L/W Sr. Fishing $ 2,000

North West Monument Project $ 5,000

Rinke-Noonan-Retainer Drainage $ 2,400

S. Louis County- (NCLUCB) $ 2,000

Take-A-Kid Fishing $ 1,000

Widseth Smith Nolting $16,000

Auditing Fees $ 800

RECESS

The meeting was called to recess at 12:25 p.m. and reconvened at 1:05 p.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director met with the board and presented an condition use permit for Dean and Shirely Wiersma to allow applicant to conduct a commercial business consisting of welding fabrication, vehicle sales and service and general repair shop in a Rural Residential District. Josh informed the board that the Planning Commission’s recommendation is to approve the Conditional Use Permit with conditions.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following Conditional Use Permit for Dean and Shirley Wiersma with conditions:

Name of Applicant: Dean and Shirley Wiersma Date: November 15, 2016

Location/Legal Description: A 5.86 acre tract (336’x760’) in the S½SE¼SE¼ of Section 18, Township 161N, Range 31W

Project Proposal: To allow applicant to conduct a commercial business consisting of welding fabrication, vehicle sales and service and general repair shop in a Rural Residential District.

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )

Why or why not? Adjacent to another Conditional Use Permit (CUP) and in the 172 growth corridor.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? Adequate parking has been addressed on the site. Septic system is in compliance. Waste oil, antifreeze and other potential contaminants to be collected and disposed of properly

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( ) N/A ( )

Why or why not? Sedimentation and nutrient loading of water bodies is not an issue as the site is not located in the shoreland area.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )

Why or why not? Minimal alteration of the site was conducted for the construction of the shop building.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)

Why or why not? Site is not located in the floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES ( ) NO ( ) N/A (X)

Why or why not? Erosion is not an issue as the property is flat and has a good vegetation established.

7. Is the site in harmony with existing and proposed access roads? YES (X) NO ( ) N/A ( )

Why or why not? Parallel to County Road #73.

8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )

Why or why not? Next to another Conditional Use Permit business.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES ( ) NO ( ) N/A (X)

Why or why not? Project area is not located in the shoreland area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X) NO ( ) N/A ( )

Why or why not? Liquid waste to be collected and disposed of properly and the septic system is in compliance.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)

Why or why not? Not located in the shoreland area.

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES (X) NO ( ) N/A ( )

Why or why not? Septic up to date.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)

Why or why not? Not located in the shoreland area of public waters and the use of the property has no effect on the types, uses, and numbers of watercraft to be on public waters.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A (X)

Why or why not? No storage tanks are proposed with this request.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES (X) NO ( ) N/A ( )

Why or why not? Property has a good visual barrier on the north and west sides of the property. Due to the type of business requested, a visual barrier on the south side of the property would not allow viewing of products from County Road 73. A driveway easement and existing business is located on the east side of the property and does not require a buffer.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES (X) NO ( ) N/A ( )

Why or why not? One 4’x8’ on posts facing roadway.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES (X) NO ( ) N/A ( )

Why or why not? Parking on site for up to ten (10) vehicles.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows:

Hours of operation are Monday through Saturday from 8:00 a.m. to 5:00 p.m.
No more than ten (10) vehicles, either for sale or being repaired, to be present on the property at any given time.
No more than ten (10) goods produced on site to be displayed outside at any given time.
One (1) 4 foot by 8 foot sign, facing County Road 73, is allowed.

Approved as Presented ( ) Approved with Conditions (X) Denied ( )

_____________________________________

Kenneth Moorman

Chair, County Board

Jamie Negus Conditional Use Permit

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the Planning Commissioner met on November 2, 2016 and reviewed the conditions placed upon said Conditional Use Permit for Jamie Negus and informed the board that Jamie Negus requested an extension of his timeline to establish the visual barrier. Josh explained that Jamie planted 60 White Spruce trees on three sides of the storage area, however, with the high unusual amount of rainfall this summer, several of the trees died, and also not being able to get to the site due to the wetness of the ground; and most likely the trees that would be planted would die. Josh informed the board that the Planning Commission recommended granting a one year extension and allowing him to plant Native Willow while still giving him the option of planting White Spruce if he desires.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the one year extension for Jamie Negus by allowing him to plant either Native Willows or White Spruces trees.

Recess

The meeting was called to recess at 1:15 p.m.

DITCH 26&28-

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 1:16 p.m. and open Ditch Authority Meeting for Ditch 26 & 28.

Ditch 26

Discussed Ditch 26 and the need to determine a work plan, such as cleaning out brush first, which could cost between $20,000 to $30,000, then they can determine what the next steps will be for Ditch 26.

Ditch 28

Discussed the outstanding balance owed to the general fund of $33,000 for work completed on Ditch 28. After this is paid back, Public Works Department will figure out what is needed to be fixed and then hold another Public Hearing to determine ditch assessments.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the Public Hearing at 1:30 p.m. and open the regular meeting.

Ditch 26

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to set Ditch 26 Assessment in the amount of $20,468.10 for a one-year assessment for 2017; and to direct Public Works Director Tim Erickson to review the additional repair costs and report back to the County Board in early 2017 for future assessments.

Ditch 28

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to set Ditch 28 Assessment in the amount of $34,099.75 for a one-year assessment for 2017, with an interest rate of 1% to pay back the Revenue Fund; and to direct Public Works Director Tim Erickson to review the additional repair costs and report back to the County Board in early 2017 for future assessments.

Closed Sessions

Motions

Motion was made by Commissioner Patty Beckel, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 2:00 p.m. and open the closed session pursuant to MN Stat.§13D.03, Subd. 1(b), Union Negotiations. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor-Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the closed session and open the regular meeting at 2:07 p.m.

Motion was made by Commissioner Patty Beckel, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 2:08 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. (3), Security Issues. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor/Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the closed session and open the regular meeting at 2:25 p.m.

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Patty Beckel and carried unanimously to close the regular meeting at 2:30 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting at 3:55 p.m.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 3:56 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 1, (b) (c), Land Negotiation. Present were: County Attorney Jim Austad, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting at 4:00 p.m.

Correspondence

The County Board acknowledged a letter from MN Pollution Control Agency regarding the Score Block Grant Fiscal Year 2017.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 4:05 p.m.

Attest: November 29, 2016

__________________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Ken Moorman

===============================================================================================================================================================================

Commissioner Proceedings

November 29, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 29, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Thomas Hanson and Buck Nordlof. Absent: Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Ditch Letter, Life Flight, Human Resources, and Valley Life Flight.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of November 15, 2016.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims: Commissioners Warrant’s $5,449.97, Commissioners Warrant’s $4,470.18, Commissioners Warrant’s $16,140.36.

Joint Powers Agreement

Social Service Director, Amy Ballard met with the board requesting approval to enter into an Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension for use of data communications network.

Resolution

The following resolution was offered by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the following resolution:

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS COUNTY

SOCIAL SERVICES

Resolution No. 16-12-02

Whereas; the County of Lake of the Woods on behalf of Social Services desires to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible. The Joint Powers Agreement further provides the County with the ability to add modify and delete connectivity, systems and tools over the five year life of the agreement.

NOW, THEREFORE, BE IT RESOLVED; by the County Board of Lake of the Woods County in Baudette, MN as follows:

That the State of Minnesota Joint Powers Agreement by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its Social Services department are hereby approved. A Copy of the Joint Powers Agreement is attached to this resolution and made a part of it.
That the Director, Amy Ballard, or her successor, is designated the Authorized Representative for Social Services. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.
That Ken Moorman, Chair of the County Board of Commissioners and County Auditor/Treasurer, Lorene Hanson, the county board clerk, are authorized to sign the State of Minnesota Joint Powers Agreement.

Passed and Adopted by the Lake of the Woods County Board on this 29^th day of November, 2016.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the claims against the County as follows: Revenue $35,817.26, Road & Bridge $3,979.15, County Devel.$850.00, Joint Ditch $400.00, Solid Waste, $3,639.92, EDA, $2,283.95.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/28/2016 For Payment 11/30/2016

Vendor Name Amount

Hoffman, Philipp & Knutson, PLLC 15,300.00

Lakewood Health Center 4,139.84

Marco Technologies LLC 4,691.81

Midwest SteepleJacks Inc 9,430.00

33 Payments less than 2000 13,408.63

Final Total: 46,970.28

Further moved to authorize the payment of the following auditor warrants: November 16, 2016 – $11,150.24, November 17, 2016 – $368,895.50, November 17, 2016 – $(43.74)- November 23, 2016- $20,936.34.

Tower Space Lease

County Auditor/Treasurer Lorene Hanson met with the board and presented a Tower Space Lease from Wikstrom Telephone Inc. for use of tower space. County Sheriff, Gary Fish informed the board that there were not to be any cost associated with the usage of the tower space. The revised contract states two years free and then a cost of $200.00 per month thereafter. Gary stated that he would not approve this and will report back to the board at the next meeting.

University Of North Dakota.

County Auditor/Treasurer Lorene Hanson met with the board and presented the 2017 Medical Examiners Services Contract to the board. Lorene informed the board that the current contract is based on the 2015 population estimate, and per agreement, they are increasing the rates by 2.5% in the contract.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the 2.5% increase to the Medical Examiners Contract and authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign.

Union Health Insurance Contract

County Auditor/Treasurer, Lorene Hanson met with the board to discuss the Union Health Insurance Contract and explained that she requested language changes per County Attorney and they did not make the requested changes. The board stated that they will approve it this year, but requested that they make changes for next year.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the Union Insurance Contract for 2017.

VALLEY MED FLIGHT, INC.

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the county received notification of renewing their membership with Valley Med Flight in the amount of $16,092.50 for 2017 services.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to renew Valley Med Flight membership for 2017 in the amount of $16,092.50.

Ditch Letters

County Auditor/Treasurer, Lorene Hanson met with the board and presented the Ditch Letter that the Ditch Authority requested to be drafted. The board requested that the estimated ditch tax be included in the courtesy letter.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the Ditch Letter and authorize Chairman Moorman to sign.

SHERIFF

Federal Boat and Water Grant

County Sheriff, Gary Fish met with the board and requested approval for Federal Boat and Water grant.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve County Sheriff, Gary Fish to sign the Conflict of Interest form for the Federal Boat and Water Grant.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

A Resolution Authorizing the Federal Boating Safety Supplement Grant Agreement

Resolution 16-11-03

WHEREAS, under the provisions of M.S. § 84.026 Subd. 1 the State is empowered to enter into this grant; the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS, the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor/Treasurer and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of October 1, 2016 through January 31, 2017 in the amount of $69,742.00 and authorize Sheriff Fish and Chairman Moorman to sign.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Assistant Public Works Director, Boyd Johnson met with the board requesting final payment for Co. Road 17.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the final payment for SP 068-617-007, SP 039-070-005, SP 068-617-006 and SP 039-617-008 in the amount of $249,162.98.

Landfill

Tools

Landfill Supervisor, Ted Furbish met with the board requesting approval to purchase tools for the

Landfill.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of tools for the Landfill for up to $ 3,000.

Oil Filters

Landfill Supervisor, Ted Furbish informed the board of the issues they are encountering with the disposal of oil filters. He explained to the board that the new vendor that picks up oil filters does not stop at the land fill for county staff to inventory the used oil filters and therefore cannot verify the bills and amount due to the vendor. He requested that all service centers in Lake of the Woods County drop them off at the landfill and the vendor can pick them up there. The consensus of the board was that Ted could call the services centers and notify them of the change in procedures of the disposal of oil filters.

FRIENDS AGAINST ABUSE

Executive Director, Jenelle Feller met with the board requesting support for the Friends Against Abuse program for Lake of the Woods County. Jenelle informed the board that this program has been in existence here for sixteen (16) years. The program helps victims of domestic violence, sexually assaulted and assault victims. The board informed Jenelle that the board approved $2,500 for Friends Against Abuse at the November 15, 2016 board meeting.

RECESS

The meeting was called to recess at 10:05 a.m. and reconvened at 10:12 a.m.

HUMAN RESOURCES

Human Resources Director, Karen Ose met with the board and requested to set a date for interviews for the Human Resource Director. The board set a special session for December 7, 2016 at 8:00 a.m. for interviews.

FILE OF LIFE

Chairman Moorman informed the board that the “File of Life Campaign” would like to request funding for mailing out the File of Life packets.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to allocate up to $3,000 for the File of Life Campaign with funding from the unallocated account, and for the committee to request funds as needed up to the allocation amount.

CLOSED SESSIONS

Motions

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Patty Beckel and carried unanimously to close the regular meeting at 10:30 a.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were: County Attorney James Austad, Commissioners: Hanson, Nordlof, Moorman, and Beckel.

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the closed session at 12:08 p.m. and open the regular meeting.

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 12:12 p.m. and open the closed session pursuant to MN Stat.§13D.03, Subd. 1(b), Union Negotiations. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor-Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman and Beckel.

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the closed session and open the regular meeting at 12:40 p.m.

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to close the regular meeting at 12:41 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were: County Attorney Jim Austad, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, and Beckel.

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to close the closed session and open the regular meeting at 12:46 p.m.

Correspondence

The County Board acknowledged the following: MCIT-2016 Annual Meeting December 5, 2016 and County TV Services letter.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 12:47 p.m.

Attest: December 13, 2016

__________________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Ken Moorman

October, 2016

Commissioner Proceedings

October 11, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 11, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Ed Arnesen and Buck Nordlof. Absent: Thomas Hanson. Also present were: Deputy Auditor /Treasurer Janet Rudd, County Auditor/Treasurer, Lorene Hanson and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Union Health and Welfare Agreement.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of September 27, 2016.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 11,297.35; Commissioners Warrants: $2,909.63.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue $56,948.79, Road & Bridge $143,377.92, County Devel.$6,423.72, Natl Resc. Enhanc. $4,897.26, Forfeited Tax, $44,459.03, EDA, $963.80.

WARRANTS FOR PUBLICATION

Warrants Approved On 10/11/2016 For Payment 10/14/2016

Vendor Name Amount

Bauer Built, Inc 17,312.88

Border Ridge Trucking Inc 99,970.00

Burg Electronic Recovery 14,201.60

Computer Professionals Unlimited Inc 13,193.00

Contech Engineered Solutions LLC 7,755.70

Dynamic Imaging Systems, Inc 2,960.00

Government Management Group, Inc 3,500.00

Howard’s Oil Company 2,464.68

Jake’s Quality Tire Inc 4,814.18

Liberty Tire Recycling, LLC 2,480.05

LOW Highway Dept 7,451.90

Mar-Kit Landfill 13,063.00

R & Q Trucking, Inc 3,877.65

Rinke-Noonan 5,097.26

SeaChange Printing&MarketingServices LLC 3,959.98

University Of Mn 9,658.84

Voyageurs Comtronics, Inc 3,388.88

Widseth Smith Nolting&Asst Inc 7,783.17

Woody’s Service 4,281.17

Ziegler, Inc 3,034.84

71 Payments less than 2000 26,821.74

Final Total: 257,070.52

Further moved to authorize the payment of the following auditor warrants: September 28, 2016 – $24,697.85, September 30, 2016- $364,212.63, October 3, 2016 -$146,454.31, October 3, 2016-($104.90), October 5, 2016-$38,100.75, October 5, 2016-$8,689.41.

Union Health & Welfare Agreement

County Auditor/Treasurer Lorene Hanson and County Attorney, James Austad presented the Operating Engineers Local #49 Health and Welfare Fund Bargaining Premium Account Participation Agreement with the board. No further action was taken.

SHERIFF

Cell Phone Stipend

County Sheriff, Gary Fish met with the board requesting approval for a cell phone stipend for Julie Berggren.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve a smart phone stipend in the amount of $60.00 per month for Administration Assistant Julie Berggren.

EMERGENCY MANAGEMENT

Emergency Management Director, Jill Olson met with the board requesting approval to purchase one new consolette, four (4) used portable ARMER radios and three small base consoles for the office in the amount of $7,000, which does not include set-up charges.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve one new consolette, four (4) used portable ARMER radios and three small base consoles for the office in the amount of $7,000,( which does not include set-up charges) with $5,000 from the 911 fund and the balance from the Sheriff’s budget.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss appointment to the Lake of the Woods One Watershed One Plan committee.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to appoint Commissioner Arnesen to the One Watershed, One Plan Committee and appoint Commissioner Beckel and Commissioner Moorman as alternates.

KELLY CREEK PLAT

Michelle Moren, Attorney at Law met by conference call with the County Board to discuss the Kelly Creek Road Vacation. She recommended to the board to have an abstract completed on the property at the Kelly Creek road entrance, south of the plat and north of the highway.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize Michelle Moren, Attorney at Law to order an abstract to be completed on Kelly Creek road entrance, south of the plat and north of the highway and to move forward with all the necessary steps to complete the road vacation.

SWCD

SWCD Resource Technician, Mike Hirst met with the board to update them on the Shoreline Clean Up project that the Keep It Clean Committee completed this year, updated the board on the Aquatic Invasive Species campaign and that they are still working on a Decontamination Station for boats. Mike also informed the board that a County Owned Dumpster used for the Keep It Clean was damaged by fire and burned the cover off at the site by Swift Ditch. The cost of fixing it, is close to $500.00. Mike informed the board that the Lake of the Woods Public Works Department offered to fix it for them.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to repair the Dumpster up to $500.00 with the funding from the Con-Con fund.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board to discuss 1^st Ave NW road repair. Tim explained that the county will re-do the road when they have enough funds in the State Aid account, but for now they will do a short term patch.

Final Payment SAP039-6491-001

Public Works Director Tim Erickson met with the board requesting final payment for SAP039-6491-001 in the amount of $199,940.00. This was for the gravel that was place on the NWA road.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve SAP039-649-001 final payment in the amount of $199,940.00 to Border Ridge Trucking, Inc.

Correspondence

The boards acknowledged the following thank you letters- Williams Potato Day and Senior Boating.

SOLID WASTE ASSESSMENTS

Public Works Director, Tim Erickson reviewed the 2017 Solid Waste Assessments and the revised Unit Table based on solid waste assessments fees. The board discussed the tire disposal fees for the County Landfill. After discussion the Solid Waste Committee set a meeting date for November 2, 2016 at 5:00 p.m. for further discussion.

Williams Shop

Public Works Director, Tim Erickson informed the board that he is getting quotes to purchase a new furnace for the Williams Shop that he budgeted for this year.

Newly Hired

Public Works Director, Tim Erickson informed the board that he hired Kyle Onstad for Senior Inspector effective October 24, 2016 at grade 12, Step 1, $20.05 per hour, points 274.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 12:30 p.m.

Attest: October 25, 2016

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Ken Moorman

===============================================================================================================================================================================

Commissioner Proceedings

October 25, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 25, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Ed Arnesen, Thomas Hanson and Buck Nordlof. Also present were: Deputy Auditor /Treasurer Janet Rudd, County Auditor/Treasurer, Lorene Hanson and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Audit letter of confirmation for Audit and Financial Statements, Appointment of Buffer Administrator, MRA contract, Thank-you letters.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of October 11, 2016.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 6,860.98; Commissioners Warrants: $3,284.49; $7,484.74.

MN DHS- MENTAL HEALTH SERVICES

Social Services Director, Amy Ballard met with the board requesting approval to enter into a contract with the State of Minnesota, Department of Human Services Mental health Division for Adult Mental Health.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to enter into a grant contract with the State of Minnesota, Department of Human Service, Mental Health Division to collaborate to provide support of services pursuant to MN Statutes, section 256.01, subdivision 2(a)(6) and 245.461 to 245.486( Minnesota Comprehensive Adult Mental Health Act), effective January 1, 2017 thru December 31, 2018 and authorize Social Services Director, Amy Ballard and County Attorney, James Austad to sign.

Health Care Services-MN-Sure

The board discussed a letter of concern from Alan and Jody Burke in regards of MN Sure Insurance, the rising costs and the delivery of health care service which requires them to get health service from areas other than our local health care providers, which forces them to drive 320 miles to the nearest hospital and 260 miles to the nearest Primary Care Clinic under Blue-Cross-Blue-Shield-Blue Plus plan. The other option would require them to travel 170 miles away. After discussion, the board requested that a letter be drafted and then reviewed to send to local Senators, Representatives.

MIS

MIS Director, Peder Hovland met with the board and introduced newly hired IT Tech 1, John Butenhoff to the board.

EXIT INTERVIEW

Colleen Hoffman, from Hoffman Philipp & Knutson PLLC met with the board to review the 2015 year-end Audit.

LETTER OF CONFIRMATION

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of a Letter of Confirmation for Audit and Financial Statements with Hoffman, Philip & Knutson PLLC for auditing of the financials for Lake of the Woods County.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to authorize Chairman Moorman and County Auditor/Treasurer to sign the letter of confirmation for Auditing and Financial Service with Hoffman, Philipp & Knutson PLLC.

AUDITOR/TREASURER

Land Donation

County Auditor/Treasurer, Lorene Hanson met with the board to inform the board that an individual would like to donate approximately 10 acres of land to the county, this property would connect to the Lake of the Woods Boy Scout Park. The board requested that County Auditor/Treasurer, Lorene Hanson get appraisal and abstract done on the parcel of land from outside vendors.

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Revenue $45,835.59, Road & Bridge $220,869.46, County Devel.$385.67, Solid Waste, $1,848.81, EDA, $3,885.85.

WARRANTS FOR PUBLICATION

Warrants Approved On 10/25/2016 For Payment 10/28/2016

Vendor Name Amount

Cenex Co-Op Services, Inc. 5,481.52

Compass Minerals America 6,300.96

Cps Technology Solutions 3,800.00

Farmers Union Oil Co. 2,777.29

Hasler 2,000.00

John Deere Financial 7,681.95

Knife Lake Concrete Inc 15,444.10

Lake Superior College 2,800.00

Lavalla Sand & Gravel Inc 100,000.00

M & J Construction Of Holt, Inc. 79,130.25

Mn Counties Information System 2,142.50

Mn State Dept-Correction 17,833.04

Northwest Community Action, Inc 3,122.00

Roseau-LOW Title & Abstract Co. Inc 3,980.00

50 Payments less than 2000 20,331.77

Final Total: 272,825.38

Further moved to authorize the payment of the following auditor warrants: October 12, 2016 $121,031.98, October 17, 2016 $40.00, October 19, 2016 $1,564.31.

County Surveyor Contract

County Auditor/Treasurer Lorene Hanson met with the board requesting the board to approve County Surveyor, Donn Rasmussen Provisional Service Contract.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve County Surveyor, Donn Rasmussen contract for Professional Land Survey Services effective January 1, 207 thru December 31, 2020, in the amount of $13,000 per annum.

Snowmobile Maintenance and Grooming Grant Agreements

County Auditor/Treasurer Lorene Hanson met with the board requesting approval for the Maintenance and Grooming Grant Agreement with the State of MN for Maintenance of snowmobile trails.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the Snowmobile Grant Agreement with the State of Minnesota for Trails and Maintenance and Grooming in the amount of $161,121.60.

Amend Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to amend the agenda and add MRA.

MRA

County Auditor/Treasurer, Lorene Hanson met with the board and presented The MRA contract with Lake of the Woods County for Human Resources services.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the MRA contract for Human Resources services and authorize Chairman Moorman to sign.

LAND AND WATER PLANNING

Buffer Administrator

The board discussed the appointment of a Buffer Administrator for Lake of The Woods County.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to appoint Land and Water Planning Director, Josh Stromlund as the Lake of the Woods County Buffer Administrator.

Recess

The meeting was called to recess at 9:40 a.m. and reconvened at 9:45 a.m. as follows:

Amend Agenda

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to amend the agenda and add Human Resource Director to the agenda.

Human Resource Director

Human Resource Director, Karen Ose met with the board and notified them that she plans on resigning by December 31, 2016. Karen informed the board that she will stay and train the newly hired Human Resource Director and that she has a few projects that she has been working on and plans on having them completed before she is done.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resource Director, Karen Ose to advertise for hiring of a Human Resource Director for Lake of the Woods County.

PUBLIC WORKS DIRECTOR

Public Works Director, Tim Erickson and MN DOT District Engineer, Craig Collision met with the board to discuss construction projects. Craig thanked the community for their patience with the road construction and for Davidson Contracting for completing the road project in a timely matter.

The board discussed cattail spraying, invasive species weeds. Dave Marhula discussed ditch drainage issues south on HWY 72.

HEALTH INSURANCE and 2017 Con-Con Funds

County Auditor/Treasurer Lorene Hanson reviewed the 2017 health insurance rates and Con-Con funds with the board. The board requested that this be placed on the November 15 meeting for approval.

CORRESPONDENCE

Thank-You letters were acknowledged from Williams Public Library board and Williams Ice Arena board.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 12:00 p.m.

Attest: November 15, 2016

__________________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Ken Moorman

September, 2016

Commissioner Proceedings

September 27, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 27, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Thomas Hanson, Patty Beckel and Buck Nordlof. Absent Ed Arnesen. Also present were: Deputy Auditor /Treasurer Janet Rudd, County Auditor/Treasurer, Lorene Hanson and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following changes: Remove Social Services Grants, and add Health Insurance and Broadcasting High School Tournaments.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the official and summarized minutes of September 13, 2016.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims and introduced newly hired Eligibility Worker Hannah Palm to the board.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 7,464.48; Commissioners Warrants: $16,158.93.

Credit Card

Social Service Director, Amy Ballard met with the board requesting approval for a credit card for Eligibility worker, Hannah Palm.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Eligibility Worker, Hanna Palm a county issued credit card.

ASSESSORS

County Assessor, Mary Jo Otten met with the board to inform them that her term as County Assessor will be expiring at the end of the year.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to appoint Mary Jo Otten as Lake of the Woods County Assessor for another term beginning January 1, 2017 thru December 31, 2020.

MN Tax Court

County Assessor, Mary Jo Otten informed the board that MN Energy Resources Corporation filed an appeal with the Commissioner of Revenue appealing the valuation of their utility operating property for assessment year 2016 for taxes payable year 2017. Mary Jo explained that this could affect the values certified to Lake of the Woods County for MN Energy Resources; however, in our County it would not have a large impact as other counties.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the claims against the county as follows: Revenue $15,555.53, Road & Bridge $28,999.38, Solid Waste $328.15, EDA $3,578.00

WARRANTS FOR PUBLICATION

Warrants Approved On 9/27/2016 For Payment 9/30/2016

Vendor Name Amount

Lavalla Sand & Gravel Inc 20,292.00

LOW School District–390 3,000.00

Minn-Dak Asphalt Inc 2,488.50

Northwest Community Action, Inc 3,578.00

Rtvision Inc 4,264.00

30 Payments less than 2000 14,838.56

Final Total: 48,461.06

Further moved to authorize the payment of the following auditor warrants: September 14, 2016 – $869,270.04, September 21, 2016- $991,254.70

2017 Proposed Budget

County Auditor/Treasurer Lorene Hanson presented the 2017 Proposed Budget to the board for their approval.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the 2017 Proposed Budget with a 2.5 % levy increase.

Resolution Adopting

Proposed 2017 Budget and Tax Levy

Resolution 2016-09-01

The following Resolution was proposed and moved for adoption by Commissioner Tom Hanson:

WHEREAS, the Proposed County Budget for the year 2017 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2017:

Revenue Fund $ 1,607,395

Road & Bridge Fund $ 339,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2017 Proposed Budget and Tax Levy $ 2,610,910

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2017:

Twp Road & Bridge $ 437,555*

Twp Fire – Baudette $ 30,000

Twp Fire – Williams $ 30,159

Twp Fire – NW Angle $ 6,500

Total $ 504,214

2017

* $437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (425,555+12,000=437,555)

A public meeting to discuss the 2017 Proposed Budget and Tax Levy will be held on Tuesday, December 13, 2016, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room.

The motion was seconded by Commissioner Buck Nordlof, and the same being put to a vote, was unanimously carried.

Voyageurs Comtronics Corporation

County Auditor/Treasurer, Lorene Hanson met with the board to inform them that Lee Hervey forwarded a memorandum of understanding from KSTC-TV regarding sublicensing of rights to broadcast specified MN State High School League Championship Games, with a $300.00 cost which will allow Voyageurs to install an antenna which will make this possible remotely.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Voyageurs Comtronics Corporation to sign the Memorandum of Understanding with KSTC-TV for broadcasting specified MN State High School League Championship games and authorizes payment of $300.00 for installing an antenna, with the funding from the revenue fund.

CORRESPONDENCE

The board reviewed the following correspondence: MN Tourism, MN DNR- Krohn Property.

OLD/NEW

Commissioner Beckel informed the board that Wheelers Point Sewer District is still waiting on wetlands approval; and the county board requesting removing HWY 11 from Old/New Business.

AMEND AGENDA

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to amend the agenda and add Ditch 7, 26 and Ditch 28 to the agenda.

Ditch Discussion

Marshall Nelson met with the board to discuss ditch issues.

Motion-Ditch 7&26

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to set a Public Hearing on October 27, 2016 for Ditch 7&26 starting at 6:00 p.m.

Motion-Ditch 28

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to set a Public Hearing on November1, 2016 for Ditch 28 starting at 6:30 p.m.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 10:10 a.m.

Attest: October 11, 2016

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Ken Moorman

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206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
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206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623