April, 2018

Commissioner Proceedings

April 10, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 10th 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen, Buck Nordlof and Jon Waibel. Also present were: County Auditor/Treasurer, Lorene Hanson and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: International Bridge Meeting, Williams School, IT Data Requests and ELS Tier I.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official minutes and summarized minutes of March 27, 2018 minutes.

SOCIAL SERVICES

Social Services Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioners Warrants $7,665.03, Commissioners Warrants $1,947.56, Commissioners Warrants $11,758.02.

WOJO’S RODEO

Sue Larson, Representative for Lake of the Woods Fair Grounds, and Wojo’s Rodeo, Dana Wojciechowski met with the board and presented the Wojo’s Rodeo Sponsorship package for the Rodeo to be held on Willie Walleye Weekend and requested contribution from the board to help with cost for the Rodeo.

Motion

Motion was made by Commissioner Nordlof seconded by Commissioner Hasbargen and carried unanimously to approve the contribution of $1,000 towards the Wojo’s Rodeo which will be held during the Willie Walleye weekend with funding from the Con-Con funds.

MIS/GIS DEPARTMENT

GIS Specialist, Eric Solo met with the board to discuss 911 address changes that have to be made because the State of Minnesota requires all counties to have the same standard addressing within the 911 next generation. Eric reviewed the reports with the board and informed the board that some number changes will be made to some of the address numbers and the name change from Main Street will be Krull Street which starts at 18^th Ave and West. Eric informed the board that 85 addresses were affected in total and that letters have been sent to landowners.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the address change from Main Street to Krull Street, which starts at 18^th Ave and West, and the various number changes as presented.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board to award bids for the SAP 039-601-031&SAP 039-622-006. Lowest responsible bidder was Davidson Redi-Mix & Construction in the amount of $995,070.75. Engineers estimate for this project was $1,200,000.00.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to award the bid for SAP 039-601-031 & SAP 039-622-066 to Davidson Redi-Mix Construction in the amount of $995,070.75.

HUMAN RESOURCE DIRECTOR

Human Resource Director, Savanna Slick met with the board requesting approval to register for county wide e-learning Harassment Discrimination training thru MRA in the amount of $390.00.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resource Director, Savanna Slick to register with MRA for e-learning classes for Harassment & Discrimination training in the amount of $390.00 with funding from the Human Resources account.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, and State of MN Request for ELS Tier 1- Game and Fish Licenses terminal to be returned to the State for they need more terminals, our office does not sell enough license to justify the use of the terminal.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue-$48,003.41-Road & Bridge-$21,445.92-County Devlp. -$145.00- Joint Ditch- $1,845.00 -Solid Waste-$25,125.81

WARRANTS FOR PUBLICATION

Warrants Approved On 4/10/2018 For Payment 4/13/2018

Vendor Name Amount

Cenex Co-Op Services, Inc. 2,499.04

Computer Professionals Unlimited Inc 3,432.00

Freeberg & Grund, Inc 7,245.00

Howard’s Oil Company 2,045.03

Jake’s Quality Tire Inc 2,300.47

Lavalla Sand & Gravel Inc 5,478.00

LOW Highway Dept 6,270.00

Mar-Kit Landfill 14,180.00

Mn State Dept-Correction 19,107.49

Northern Light Region 3,818.76

Voyageurs Comtronics, Inc 2,694.00

Woody’s Service 2,198.93

67 Payments less than 2000 25,296.42

Final Total: 96,565.14

Further moved to authorize the payment of the following Auditor warrants: March 28, 2018-$14,030.29, March 29, 2018- $1.00, April 4, 2018- $51,821.41, April 5, 2018- $145,605.24, April 5, 2018- (1.00).

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the return of the Tier 1 Computer (game and fish) to the State of Minnesota, Department of Natural Resource per their request.

WILLIAMS SCHOOL

Commissioner Moorman informed the board that he was at the City of Williams Council meeting and discussion was brought up about the road that runs by the school and the road is always wet, so they are believe it is coming from the schools well. The consensus of the board was to have Commissioner Moorman discuss with Land and Water Planning office.

RECESS

The meeting was called to recess at 10:35 a.m. and reconvened at 10:40 a.m.

MIS/GIS

MIS/GIS Director, Peder Hovland met with the board to discuss IT Data requests. It was the consensus of the County Board to continue to follow our Data Request Policy and the importance of the storing of requests and the proof of fulfillment.

LAND AND WATER PLANNING

Assistant Zoning Director, Maranda Dahl met with the board and presented a Conditional Use Permit for the boards’ consideration of approval. Rollin and Julie Bergman are requesting to operate a commercial business consisting of transient short-term rental. Maranda reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with no conditions.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following Findings of Fact for Rollin and Julie Bergman:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Rollin and Julie Bergman Date: April 10, 2018

Location/Legal Description: The North Half of the Northeast Quarter of the Northeast Quarter (N½ of NE¼NE¼) of Section Twenty-five (25), Township One Hundred Sixty-three (163) North, Range Thirty-four (34) West (Lakewood) of the Fifth Principal Meridian in Minnesota, according to the United States Government Survey thereof. Parcel ID# 14.25.11.000.

Project Proposal: A Conditional Use Permit, as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to allow the applicant to operate a commercial business consisting of transient short-term rental of an existing structure in a Rural Residential District (R2).

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? ( ) YES (X) NO ( ) N/A ( )

Why or why not? Vacation renal area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES ( ) NO () N/A (X)

Why or why not? ______________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads? YES (X) NO ( ) N/A ( )

Why or why not? On existing county road, driveway exists.

8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )

Why or why not? Rural residential.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X) NO ( ) N/A ( )

Why or why not? Septic exists.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES (X) NO ( ) N/A ( )

Why or why not? Already exist.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES (X) NO ( ) N/A ( )

Why or why not? Not needed.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES (X) NO ( ) N/A ( )

Why or why not? Described in application.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES (X) NO ( ) N/A ( )

Why or why not? Existing parking available.

The specific conditions of approval are as follows: __________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows: __________________________________

Approved as Presented (X) Approved with Conditions ( ) Denied ( )

_____________________________________

Edward Arnesen

Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Committee Report: Commissioner Hasbargen reported on the Snowmobile Trail Meeting he attended.

Correspondence- BWSR report was reviewed.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:40 a.m.

Attest: April 24, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

==========================================================================================================================================================================

Commissioner Proceedings

April 24, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 24th, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen, Buck Nordlof and Jon Waibel. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Williams Senior Citizens, Federal Boat and Water Grant and HRDC Apartment Complex, MOA- Lake of the Woods and Soil and Water.

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of April 10, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $9,431.96, Commissioners Warrants $2,278.24, Commissioners Warrants $10,681.83, Commissioners Warrants $35.00.

PAUL COLSON

Paul and Karen Colson, owners of Jake’s Resort discussed the issue of vehicles parking on County Road 333 causing blocking of the road. Public Works Director, Tim Erickson stated that they could put in a large culvert to accommodate parking.

RECESS

The meeting was called to recess at 10:20 a.m. and reconvened at 10:25 a.m.

SNOWMOBILE TRAILS

Drifters Club

Randy Orton and Mariah Mollberg representing the Drifters club met with the board and reviewed the 2017-2018 Snowmobile Trails Maintenance and Grooming and informed the board that there is major work to be done on a bridge located in Hay Creek.

Northwest Angle Edge Riders

Northwest Angle Edge Riders member Joe Laurin met with the board and reviewed the 2017-2018 Snowmobile Trails Maintenance and Grooming and informed the board that they did build a shed for the snowmobile trails equipment.

Resolutions

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Nordlof and moved for adoption:

Resolution No. 18-04-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and moved for adoption:

Resolution No. 18-04-03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Border Trails maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

Resolutions

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Hasbargen and moved for adoption:

Resolution No. 18-04-04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

SHERIFF

County Sheriff, Gary Fish met with the board requesting Part-time Deputy Sheriff, Craig Severs to receive a grade increase from grade 12 to Grade 13 for he completed his coroner training and approval for the 2017 State of Minnesota Federal Boat and Safety Grant.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the grade adjustment for Part-time Deputy Sheriff Craig Severs to grade 13, points 288, wage $24.06 per hour effective May 6, 2018.

Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and moved for adoption:

A Resolution Authorizing the Federal Boating Safety Supplement Grant Agreement

Resolution 18-04-05

WHEREAS, under the provisions of M.S. § 84.026 Subd. 1 the State is empowered to enter into this grant; the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS, the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of March 15, 2018 through August 31, 2018 in the amount of $4,812.00.

MAINTENANCE

Chairman Arnesen on behalf of the board congratulated Maintenance Supervisor, Walt Scribner on his retirement.

Resolution

The following resolution was offered by Chairman Arnesen and moved for adoption:

Recognition of years of service

Walt Scribner

Resolution No. 18-04-01

Whereas: Walt Scribner has served for Lake of the Woods County Maintenance Department since February 7, 2005;

Whereas: Walt has retired from Lake of the Woods County effective April 30, 2018;

Now Therefore, Be it Resolved: That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Walt for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Hasbargen and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to advertise, interview and hire a Deputy Accountant at grade 9 and to advertise, interview and hire an Inspector. Tim informed the board that he will use a tier approach for the Inspectors position if the applicant(s) do not have four (4) years of experience, which then would start at grade 9 and move to grade 12 after completing the years of experience required.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire a Deputy Accountant at grade 9, step 1.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire an Inspector, with the tier option if applicant(s) do not have the requirements of four (4) years of experience at grade 9 and when years of experience are fulfilled move to grade 12.

VETERANS SERVICE OFFICER

Veterans Service Officer, Rick Rone met with the board requesting funds to purchase Veteran’s markers for their grave sites.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of three (3) boxes of Veteran Grave Markers not to exceed $6,000 from the Veterans account.

HEADWATER REGIONAL DEVELOPMENT COMMISSION(HRDC)

HRDC Operations Director, Mary Thompson met with the board to review the Baudette Housing Apartment Complex. The board asked if this project falls within the bidding process and Mary informed the board the Contractor does the bidding and makes sure it is done within the Public Entity. The board will make the final decision of the County contribution at the next meeting County Board meeting on May 8, 2018.

RECESS

The meeting was called to recess at 12:20 p.m. and reconvened at 1:25 p.m.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for the Memorandum of Agreement between Lake of the Woods Soil and Water Conservation District and Lake of the Woods County to work cooperatively to implement conservation practices to benefit water and soil resources. The MN DNR and Natural Resources Conservation Service, the SWCD submitted and received a FY 18 Clean Water Fund competitive grant from BWSR for $378,000 to minimize channel erosion in the Bostic watershed, which requires a match of up to $75,000. Josh informed the board that the SWCD approved this competitive grant.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the Clean Water Fund competitive grant from BWSR for $378,000 with match of up to $75,000.00 and authorize Chairman Arnesen to sign.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue-$18,837.04-Road & Bridge-$17,259.55-County Devlp. -$1,200.00- Joint Ditch- $10,483.44 -Solid Waste-$19,873.60-EDA-$915.97-Taxes&Penalties-$110.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/24/2018 For Payment 4/27/2018

Vendor Name Amount

Cenex Co-Op Services, Inc. 4,759.09

Farmers Union Oil Co. 2,307.76

Lakes Gas Co 2,374.32

LaValla Electric DBA/Ned 4,743.00

Minnesota Ui 2,338.91

Northwest Concrete 10,483.44

R & Q Trucking, Inc 3,605.00

Screen USA, Inc 7,308.14

Thompson Reuters-West Publishing Corp. 2,793.00

TOTALFUNDS 2,000.00

Ziegler, Inc 6,897.06

53 Payments less than 2000 19,069.88

Final Total: 68,679.60

Further moved to authorize the payment of the following Auditor warrants: April 11, 2018–$93,891.08, April 18, 2018-$11,435.12.

FEMA MEETING

County Auditor/Treasurer Lorene Hanson informed the board that FEMA will be meeting here on May 3, 2018, from 3:00-5:00 p.m. to review draft update work maps for Lake of the Woods County

Life Insurance

County Auditor/Treasurer, Lorene Hanson discussed the Short-term disability insurance. The consensus of the board was to transfer the county’s contribution for short-term disability insurance to an additional contribution towards employee’s life insurance.

Election Plan

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the Lake of the Woods County Electronic Voting System Plan which is required by MN Stat.206.82, subd.2, use of electronic voting systems.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Lake of the Woods County Electronic Voting System Plan as presented.

Audit Findings

County Auditor/Treasurer, Lorene Hanson informed the board of Audit Findings from the State Auditors, which consisted mostly of reporting issue from exhibits to notes in the financial reports.

DITCH AUTHORITY

County Auditor/Treasurer, Lorene Hanson, Land and Water Planning Director, Josh Stromlund and Public Works Director, Tim Erickson discussed JD 28. They informed the board that they are waiting to hear back from Attorney, Kurt Deter. Commissioner Hasbargen inquired about the status of Lester Boomgaarden petition. Tim informed the board that they have met with Lester Boomgaarden.

PETITION

County Auditor/Treasurer informed the board that they received a Petition for abandonment for Joint Ditch 36 with Beltrami County and the MN DNR. Commissioner Moorman and Hasbargen will attend this meeting on June 5, 2018.

SHERIFF

County Sheriff, Gary Fish informed the board that they will need to meet to discuss the recent Jail Inspection. The board placed this on the agenda for a work session after the Board meeting on May 8, 2018.

CLOSED SESSION

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 2:23 p.m. and open the closed session pursuant to MN Stat. 13D.03.Subd. 1(b)-union negotiations. Members present: Commissioner Arnesen, Moorman, Hasbargen, Waibel and Nordlof. Also, present: Human Resource Director, Savanna Slick.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the closed session at 2:58 p.m. and open the regular session.

UNION DISCUSSION

The board discussed employee wages. No action taken.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:23 p.m.

Attest: May 8, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

March, 2018

Commissioner Proceedings

March 13, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 13, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen and Jon Waibel. Absent, Buck Nordlof. Also present were: County Auditor/Treasurer, Lorene Hanson Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Resignation, and Rural Network Lease.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of February 27, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims and ODC contract.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $12,920.22, Commissioners Warrants $2,620.82, Commissioners Warrants $17,318.47.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of service contract with Occupational Development Center, Inc. contract effective January 1, 2018 thru December 31, 2019 in the amount of contract not to exceed $35,000.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board informing the board that Dean Wiese accepted the position as Facility Coordinator and his first day of work will be March 26, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the hiring of Dean Wiese as Facility Coordinator at grade 9, step 7, points 230, at $20.03 per hour.

Resignation

Human Resource Director, Savanna Slick met with the board informing the board that Kurt Nuss has resigned effective July 31, 2018 and she requested permission to advertise, interview and hire for the Custodian II position.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire for the position of Custodian II.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, and contracts.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue-$60,360.32-Road & Bridge-$17,409.89-Co.Development-$40,900.00-Solid Waste-$26,661.18–EDA-$874.98-Ditch -$630.00

WARRANTS FOR PUBLICATION

Warrants Approved On 3/13/2018 for Payment 3/16/2018

Vendor Name Amount

Cenex Co-Op Services, Inc. 7,288.00

Crimestar Corporation 5,250.00

Howard’s Oil Company 5,272.93

Lakes Gas Co 2,549.47

LOW Highway Dept 5,545.00

LOW International Ice Arena 40,000.00

Mar-Kit Landfill 12,315.00

Mn Counties Computer Co-Op 8,855.75

Northern Light Region 4,878.61

R & Q Trucking, Inc 2,060.00

Streamworks 2,050.00

TOTALFUNDS 4,000.00

Wayne’s Body Shop-Dba 11,882.12

Woody’s Service 3,323.94

76 Payments less than 2000 31,565.55

Final Total: 146,836.37

Further moved to authorize the payment of the following Auditor warrants: February 28, 2018-$65,190.90, March 5, 2018- $156,446.11, March 7, 2018- $13,580.83.

Contracts

Pieper Farms

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the lease agreement between Lake of the Woods County and Pieper Farms for the use of Tower ASR 1024494 for a GPS antenna system effective April 1, 2018 for a term of five(5) years from said date, and then continuance their after on a year to year basis after the initial term until terminated by either party upon written notice to the other given at least sixty (60) days prior to the next ensuing lease anniversary date with the rent being $1.00 for the full term of the lease payable on April 1, 2018.

Lake of the Woods School District 390

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the lease agreement between Lake of the Woods County and Lake of the Woods School District 390 for the use of Tower ASR 1024495 for an Antenna system effective April 1, 2018 for a term of five(5) years from said date, and then continuance their after on a year to year basis after the initial term until terminated by either party upon written notice to the other given at least sixty (60) days prior to the next ensuing lease anniversary date with the rent being $1.00 for the full term of the lease payable on April 1, 2018.

Minnkota Power Cooperative

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Minnkota Power Cooperative Inc. for the use of Tower asr-1024495- located in Spooner Township, Lake of the Woods County to mount an antenna. The term of the lease shall be for five (5) years from said date, and then continuance their after on a year to year basis after the initial term until terminated by either party upon written notice to the other given at least one-hundred eighty (180) days written notice by the terminating party to the other party. The rent shall be $3,000 per year, payable January 1, 2018 and each following year.

Rural Network

Motion was made by Commissioner Moorman,, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Rural Tower Network, LLC, ASR 1024494 for a GPS antenna system for a term of five (5) years from said date, and then continue their after on a year to year basis after the initial term until terminated by either party upon written notice at least sixty (60) days prior to the next ensuing lease anniversary date. The rent shall be $1,200 per year and shall be due and payable in advance on the first day each year.

Sanford Lease

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Sanford Medical Center, Thief River Falls for the use of the Government Center North , portion to be leased consisting of approximately 1,474 square feet. The term of the lease is January 1, 2018 thru December 31, 2018, with rent being $1,000 per month.

PUBLIC WORKS

Assistant Engineer, Boyd Johnson met with the board requesting approval to advertise for bids, to approve purchase for a Plow Truck, Mowers and Pickup.

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Waibel and carried unanimously to approve the advertisement for bids for SAP 039-601-31 and SAP 039-622-006 as presented.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of a Plow Truck as budgeted in the amount of $199,902.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase two Mowers in the amount of $16,550.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the purchase of a Chevrolet Silverado in the amount of $25,974.68, which was budgeted for $25,000, an overage of $975.00.

EMERGENCY MANAGMENT

Emergency Management Director, Jill Olson met with the board to discuss Security grant and informed the board that the Security Gate was removed from the grant but would like to get additional cameras and upgrade to NVR, which would cost an additional $2,330.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the upgrade to NVR in the amount of $2,330 from the Emergency Management fund.

HEADWATERS REGIONAL DEVELOPMENT COMMSSION (HRDC)

HRDC Operations Director, Mary Thompson met with the board to discuss Baudette Housing Complex Project for a 24 unit rental property and reviewed the funding and funding sources. She requested that that the county loan funds to this project. The board informed her that the county cannot loan money, but requested that this be placed on the Economic Development Authority, for they have the authority to loan money to these types of projects. The board requested that Mary contact them when she finds out if the HRDC was awarded $500,000 from the MHFA housing funds for this project. Mary expected that they would hear if they were awarded these funds by March 22, 2018.

RECESS

The meeting was called to recess at 10:45 a.m.

DITCH AUTHORITY

Motion was made by Commissioner Hasbargen seconded by Commissioner Waibel and carried unanimously to open the Ditch Authority at 10:46 a.m.

Petition

Chairman Arnesen reviewed the Petition for repair of a drainage system from Lester Boomgaarden for repairs on Ditch 28. The board discussed the repair request with Assistant Engineer, Boyd Johnson. Boyd informed the board that they will look at this request when the snow melts and will give written notice to the board of action to be taken on this petition. The board discussed Judicial Ditch 16 and the need to have this on the assessment role and discussed Judicial 7 abandonment process.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to close the Ditch Authority meeting at 11:02 a.m. and reconvene the regular meeting.

911 ADDRESSING

MIS/GIS Director, Peder Hovland and GIS Specialist Eric Solo met with the board to discuss the GIS Standards for addressing. They informed the board and public that the State of Minnesota requires all counties to have the same standard addressing within the 911 next generation and the primary goal of this is to provide emergency service agencies with a complete set of accurate addresses so that emergency victims can be located with greater sufficiency. After reviewing the Lake of the Woods 911 addressing, there are approximately 88 addresses that have to be changed. He effected area is the so called “Main” streets. Main street addresses will stay the same that are located in the City limits,the Main Street addressing in the rural will have to be changed, but house number will stay the same. Wilderness Ave in Williams’s numbers will also need to be changed along with HWY 11. This is a State mandate for addressing and 911 is the authority over this change.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss the Bostic Watershed grant. Josh informed the board that Lake of the Woods County received a grant in the amount of $378,000 with a match of $94,500, which can be cash or in-kind. The consensus of the board was to move forward with the project

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:45 p.m.

Attest: March 27, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

=========================================================================================================================================================================

Commissioner Proceedings

March 27, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen and Jon Waibel. Absent, Buck Nordlof. Also present were: County Auditor/Treasurer, Lorene Hanson Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Volunteer Driver Program, Easement, Emergency Management.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official minutes of March 12, 2018 minutes.

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of March 13, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims and Sanford Behavioral health Contract.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $14,875.63, Commissioners Warrants $1,233.95, Commissioners Warrants $2,065.54.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the contract between Lake of the Woods County Social Services and Sanford Behavioral Health- TRF for the provision of Community Based Services (CBS), Adult Rehabilitative Mental Health (ARMHS) and Clinic Based Behavioral Health Services for 2018 and authorize Chairman Arnesen and Social Service Director, Amy Ballard to sign.

Volunteer Driver Program

Chairman Arnesen and the board reviewed the draft letter that Social Service Director, Amy Ballard prepared in regards to the volunteer driver program that is run by the Social Service department. This program allows residents that are on medical assistance is to have access to a driver to take them to medical appointments out of town. The ruling from DHS now is that they should submit 1099’s to the volunteer drivers program. With this change, the department has lost volunteer drivers, which they were short on before this ruling came about. Chairman Arnesen requested that this letter be sent to our Federal and State Representatives.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Arnesen to sign the Volunteer Drivers letter.

HEADWATERS REGIONAL DEVELOPMENT COMMISSION(HRDC)

HRDC Operations Director, Mary Thompson met with the board to update the board on the Baudette Housing Complex Project for a 24-unit rental property. Mary informed the board that the Northgate Apartment Complex did receive the Minnesota Housing Finance Agency deferred loan for $500,000 as long as it runs as an apartment complex. Mary requested that the County contribute $125,000 towards this project and will speak with the Lake of the Woods EDA requesting a loan for $150,000 for a term of twenty (20) years. The consensus of the Board was that they are in support of the project.

LAKE OF THE WOODS TOURISM

Lake of the Woods Tourism Director, Joe Henry met with the board and updated the board on the Tourism Bureau activities.

SHERIFF/EMERGENCY MANAGEMENT

County Sheriff, Gary Fish met with the board requesting approval for the 2018 State Boat and Water Safety Grant.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the 2018 State Boat & Water Grant effective January 1, 2018 thru June 30, 2019, in the amount of $8,039 and authorize Chairman Arnesen, County Sheriff, Gary Fish and County Auditor/Treasurer, Lorene Hanson to sign.

EMERGENCY MANAGEMENT

Emergency Management Director, Jill Olson met with the board requesting approval for the Emergency Operation Plan, MNWALK and Annex C. Commissioners Hasbargen and Arnesen previously reviewed the plan and recommended to approve. Chairman Arnesen informed the board that there is even a Demo Plan for disasters, but yet other State Agencies will tell you that you cannot have a demo pile and feels that this needs to be addressed with the State.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the Emergency Operation Plan as recommended by the committee and authorize Chairman Arnesen and Emergency Management Director, Jill Olson to sign.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the MNWalk and authorize Chairman Arnesen to sign.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Annex C-Emergency Public Information and authorize Chairman Arnesen to sign.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to establish an Emergency Management Committee and appoint Commissioner Arnesen and Commissioner Hasbargen to the Emergency Management Committee.

DITCH AUTHORITY

Motion was made by Commissioner Moorman seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 10:57 a.m. and open the Ditch Authority at 10:48 a.m.

Judicial Ditch 16

Chairman Arnesen discussed Judicial Ditch 16 re-assessments and the board requested that this be placed as a high priority. County Auditor/Treasurer, Lorene Hanson informed the board that the office has been working on the assessments and requested that the Ditch Authority set the amount of assessments they need. The plan is to have this ready for the 2019 assessment year.

Judicial Ditch 7

Chairman Arnesen discussed the inquiring of the abandonment process of the drainage system by Marshall Nelson. Marshall informed the board that there are two things going on; One (1) the Buffer Law requirements along ditches and Two(2) that he also found out that if the ditch is abandoned, no one in the future would have the right to petition to do repairs on the ditch. He will put the Buffer in and withdraw his request of abandonment of Judicial Ditch 7. The board discussed the work that needs to be done on Judicial Ditch 7 and when Public Works has a plan to bring back to the Ditch Authority.

Ditch 13

The board discussed Ditch 13 and the drainage issues. Chairman Arnesen requested the research be done on Ditch 13 and come back to the Ditch Authority for recommendations, options and discussion.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to purchase an Air Compressor and approval to advertise, interview and hire seasonal employees.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Work Director, Tim Erickson to purchase a compressor in the amount of $2,899.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Works Director to advertise, interview and hire four (4) seasonal employees.

AMEND AGENDA

Motion was made by Commissioner Waibel seconded by Commissioner Arnesen and carried unanimously to amend the agenda and add Light Fixtures for Landfill Shop.

Light Fixtures

Public Works Director, Tim Erickson informed the board that there is a need to replace the Light Fixtures at the Landfill Shop. Tim received a quote from LaValla Electric for twelve (12) LED lights in the amount of approximately $4,000 which was not budgeted.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Works Director, Tim Erickson to replace the lighting with twelve (12) new LED light fixtures in the amount up to $4,800 from the Solid Waste Maintenance funds.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Election Equipment, Easement and Off Sale Liquor License. Lorene also informed the board that an application LG220- for exempt permit was issued to Lake of the Woods Rod & Gun Club for a raffle on April 30, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue-$54,352.39-Road & Bridge-$12,111.53-County Devlp. -$200.00-Solid Waste-$1,365.00–EDA-$1,645.99

WARRANTS FOR PUBLICATION

Warrants Approved On 3/27/2018 For Payment 3/30/2018

Vendor Name Amount

Computer Professionals Unlimited Inc 3,480.00

Independent Emergency Services 8,214.52

Lavalla Sand & Gravel Inc 9,500.00

TRANE 26,800.00

University Of Mn 9,024.00

36 Payments less than 2000 12,656.39

Final Total: 69,674.91

Further moved to authorize the payment of the following Auditor warrants: March 14, 2018-$131,355.25, March 15, 2018- $941.65, March 22, 2018- $46,692.14.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of the new Election Equipment in the amount of $49,706, with grant funds of $24,850 and the remainder from the election reserves account, and to have County Auditor/Treasurer, Lorene Hanson sign said agreement.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the off sale exclusive license for K&A Northern Properties LLC, DBA Log Cabin Liquor, effective May 1, 2018 thru June 30, 2018 contingent approval of County Sheriff, Gary Fish and County Attorney James Austad.

CORRECTIVE EASEMENT

County Auditor/Treasurer Lorene Hanson presented a Corrective Easement from Border State Bank for Zachary and Kristi Hasbargen. On September 26, 2017, Border State Bank delivered the easement that was presented to the county board for approval. The County Recorder’s Office found an error in a described Instrument No. which now is corrected.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously, with Commissioner Hasbargen abstaining, to approve the following resolution and authorize Chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign:

CORRECTIVE EASEMENT

Resolution No. 18-03-01

This Agreement, made this 27 day of March, 2018, by and between Lake of the Woods County, a municipal corporation under the laws of the State of Minnesota, Grantor, and Zachary C. Hasbargen and Kristi L. Hasbargen, as joint tenants, grantees.

WHEREAS, Grantor and Grantee have agreed upon the easement and maintenance agreement hereinafter described;

NOW, THEREFORE, Grantor, in consideration of One Dollar ($1.00) and other good consideration and valuable consideration to him in hand paid by said Grantee, receipt of which is hereby acknowledged, hereby grants to said Grantee, their heirs and assigns forever, the easement for use and enjoyment for driveway purposes in, over and upon that part of said land of said Grantor described as follows:

A tract of land in the County of Lake of the Woods, State of Minnesota, legally described as follows:

A 66.00 foot wide easement for ingress and egress over, under and across part of the Southeast Quarter of Section 15, Township 160 North, Range 31 West of the 5^th Principal Meridian described as follows: Commencing at the south Quarter Corner of said Section 15; thence North 89 degrees 47 minutes 39 seconds East, assumed bearing, along the south line of said Southeast Quarter a distance of 1136.63 feet to the southeasterly line of a 66 foot wide strip of land described in Instrument No. 84698, said instrument is located on page 649-650, Book J of Deeds, on file and of record in the Lake of the Woods County Recorder’s Office; thence North 47 degrees 03 minutes 19 seconds East 1254.41 feet along said southeasterly line to the point of beginning; thence North 44 degrees 16 minutes 32 seconds West 31.40 feet, more or less, to the centerline of County State Aid Highway No. 1 as described in Document No. 81595 on file and of record in said Recorder’s Office and there terminating. The sidelines of said easement are to be prolonged or shortened to terminate on the southeasterly line of said 66 foot wide strip of land described in Instrument No. 84698 and said centerline of County State Aid Highway No. 1.

AND

A 66.00 foot wide easement for ingress and egress over, under and across part of the Southeast Quarter of Section 15, Township 160 North, Range 31 West of the 5^th Principal Meridian described as follows: Commencing at the south Quarter Corner of said Section 15; thence North 89 degrees 47 minutes 39 seconds East, assumed bearing, along the south line of said Southeast Quarter a distance of 1136.63 feet to the southeasterly line of 66 foot wide strip of land described in Instrument No. 84698, said instrument is located on page 649-650, Book J of Deeds, on file and of record in the Lake of the Woods County Recorder’s Office; thence North 47 degrees 03 minutes 19 seconds East 875.28 feel along said southeasterly line to the point of beginning; thence North 43 degrees 16 minutes 54 seconds West 29.60 feet, more or less, to the centerline of County State Aid Highway No. 1 as described in Document No. 81595 on file and of record in said Recorder’s Office and there terminating. The sidelines of said easement are to be prolonged or shortened to terminate on the southeasterly line of said 66 foot wide strip of land described in Instrument No. 84698 and said centerline of County State Aid Highway No. 1.

which use and enjoyment Grantee shall share with Grantor,

TO HAVE AND TO HOLD SAID EASEMENT unto said Grantee, their, heirs and assigns, as appurtenant to their said land.

This agreement shall run with the land and shall be binding upon the heirs, executors, and administrators and assigns of the parties hereto.

The grantees, their successors and assigns shall be responsible for maintenance of the above-described easement property including, but not limited to, snow removal.

This easement is given to correct the legal description set forth in that certain Easement dated September 26, 2017, and recorded November 1, 2017 as document no. A000098546.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:09 p.m.

Attest: April 10, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

February, 2018

Commissioner Proceedings

February 13, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 13, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Buck Nordlof, Ed Arnesen and Jon Waibel. Also present were: Deputy Auditor/Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Department Heads Evaluation, Approval to Hire Dispatch, Beaver Removal Cost.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of January 23, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims, Contract and Credit Card. Amy introduced newly Hired Child Support Officer, Bryan Hasbargen and Social Service Protection Officer Jennifer Hovde to the board.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $8,436.21, Commissioners Warrants $21,113.06, Commissioners Warrants $10,294.14.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the contract between Lake of the Woods County Social Services and Life-Care-Roseau for the provision of Clinical Supervision for 2018-2019.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel to approve the Lake of the Woods contract with Friends Against Abuse for Supervised Services for 2018-2019.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve a county issued credit card for Social Service Protection Officer Jennifer Hovde.

COUNTY AUDITOR/TREASURER

Claims

Deputy Auditor/Treasurer, Janet Rudd met with the board requesting approval of claims, and approval to appoint member to Extension Committee.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue-$107,745.97-Road & Bridge-$19,533.86-Co.Development-$22,500.00-Solid Waste-$31,171.87–EDA-$7,787.41.

WARRANTS FOR PUBLICATION

Warrants Approved On 2/13/2018 For Payment 2/16/2018

Vendor Name Amount

Air Med Care Network 16,474.00

Cenex Co-Op Services, Inc. 5,829.71

Computer Professionals Unlimited Inc 3,432.00

Cps Technology Solutions 2,988.70

Dell Marketing, Lp 12,011.34

Forks Freightliner 3,040.20

HotsyMinnesota.Com 2,141.66

Howard’s Oil Company 4,566.15

Information Systems Corporation 8,238.00

LOW Area Industrial Development Corp 7,142.85

LOW Fair Association 25,000.00

LOW Highway Dept 7,442.50

Mar-Kit Landfill 17,285.50

R & Q Trucking, Inc 2,060.00

Roger’s Two Way Radio, Inc 13,034.56

Widseth Smith Nolting&Asst Inc 23,583.33

Woody’s Service 4,111.53

71 Payments less than 2000 30,357.08

Final Total: 188,739.11

Further moved to authorize the payment of the following Auditor warrants: January 24, 2018-$161,565.22-January 31, 2018- $105,110.33-Febuary 2, 2018- $210,573.21-Febuary 8, 2017- $14,905.32.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to appoint Sandy Peterson to Lake of the Woods Extension Committee.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for Mutual Aid Agreement.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize County Sheriff, Gary Fish to enter into the Mutual Aid Agreement pursuant to MN Statutes 471.29 and authorize Chairman Arnesen to sign.

Resolution

The following resolution was offered by Commissioner Waibel seconded by Commissioner Nordlof and carried unanimously to approve the following:

RESOLUTION AUTHORIZING LAKE OF THE WOODS COUNTY TO ENTER INTO LAW ENFORCEMENT MUTUAL AID AGREEMENT

2018-01-04

WHEREAS; the Lake of the Woods County Sheriff accepted the plan for a mutual aid agreement with the law enforcement agencies in northern Minnesota -the intent of which is to make equipment, personnel and other resources available to political subdivisions from other political subdivisions for law enforcement purposes.

WHEREAS; this agreement is consistent with statute MS. 12.331 LOCAL ASSISTANCE TO POLITICAL SUBDIVISIONS.

NOW THEREFORE BE IT RESOLVED; that Lake of the Woods County enters into a Law Enforcement Mutual Aid Agreement with other law enforcement agencies for the mutual benefit of the public safety of all citizens in the state of Minnesota.

HUMAN RESOURCES

Human Recourse Director, Savanna Slick met with the board and requested approval for Law Enforcement Job Descriptions, grade and steps and discuss non-elected Department Heads evaluations.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the Jail Administer Job description at grade 10.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve Sandy Peterson as the Jail Administrator at grade at 10, step 7, $21.21 per hour, points 237, with night differential pay, effective February 25, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the Sergeants Job description at grade 14.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve two Deputy Sheriffs, as Sergeants at grade 14, step 6, $25.98 per hour, points 349.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to fill vacant Dispatch position with applicants from the Dispatch list.

Non-Elected Department Head Evaluations

Human Resource Director, Savanna Slick met with the board to discuss the evaluations for the Non-Elected Department Heads. The board set a work session for February 21, 2018 at 9:00 a.m. to review the evaluation process.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:

ARENA BOARD

Mike Schulz, representing the Arena Board met with the board and updated them on their fundraising campaign, informed the board that the purchase agreement for the land at the school is complete and the projected date for breaking ground for the arena is set for May 1, 2018. Mike requested funding in the amount of $150,000 with five years to pay ($30,000 per year). Chairman Arnesen asked if the Arena board could meet with them again on February 27 so the board could review their request.

SWCD

Resource Technician, Mike Hirst met with the board and updated them on the “Keep it Clean Committee”, and discussed how the Wheel Houses are leaving behind trash, and the economic loss that comes with them.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the Buffer Cost Share Grant will be expiring on March 1, 2018, and if not used it will have to be sent back. Josh encouraged the board to let their constituents know that there is available funding for buffer expenses.

MIS/GIS

MIS/GIS Director, Peder Hovland, and GIS Specialist, Eric Solo met with the board and informed the board that the State of MN is requiring to get all the addresses to standard addressing. With this mandate by the State, it will effect well over eight(80) residents in Lake of the Woods County, and the County will be entering into Joint Powers agreements with the City of Baudette and City of Williams for 911 addressing. The board requested that the office send out letters notifying the households and will set a meeting date to meet with them to go over the States 911 Mandates of addressing. Peder and Eric also discussed the Pictometry images, which takes virtual tours of properties, high resolution digital images which will save valuable time. It will also assist with E911, Fire Departments, Community Planning, Environmental Assessments and Development, Engineering, Transportation/Utilities and Law Enforcement. Pictometery Intelligent Images costs for two flights over six years would be $179,175.85. Eric will get in touch with Pictometery Intelligent and request a change of the second flight and come back to the board next meeting with an updated pricing. The consensus of the board was to approve up to $35,835.17 for six years.

PUBLIC WORKS

Public Hearing- Five Year Plan

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 11:50 a.m. and open the Public Hearing for the Public Works Department Five Year Road Plan. Public Works Director, Tim Erickson reviewed the five year work plan with the board. Dave Marhula questioned why Township Road number 80 was not on the five year plan. Tim explained that the 5 year plan details how we intend to use State Aid funds. Since the County cannot use State Aid funding on roads off of the State Aid system, the Township Roads aren’t included in this plan. However, as the TR 80 project has been in development for the past few years, it will be moving forward with Township funding this year.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 12:37 p.m. and open the regular meeting.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the five year construction plan as presented.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following resolution:

RESOLUTION NO. 18-02-05

BRIDGE REPLACEMENT, REHABILITATE, OR REMOVE

WHEREAS, Lake of the Woods County has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal supplied by local citizenry and local units of government, and;

WHEREAS, Lake of the Woods County has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years.

NOW, THEREFORE, BE IT RESOLVED, That the following deficient bridges are high priority and Lake of the Woods County intends to replace, rehabilitate, or remove these bridges as soon as possible when funds are available:

Old Road Total Township or Federal Local or Proposed

Bridge Number Project State Bridge Fund State Aid Construction

Number or Name Cost Funds Funds Year

92647 CR 77 $140,000.00 $70,000.00 $70,000.00 2018

92633 CR 69 $160,000.00 $80,000.00 $80,000.00 2019

CSAH 31 $100,000.00 $50,000.00 $50,000.00 2020

7255 CSAH 8 $900,000.00 $600,000.00 $300,000.00 2021

7581 TR 83 $160,000.00 $80,000.00 $80,000.00 2022

R0622 TR 53 $160,000.00 $80,000.00 $80,000.00 2023

FURTHERMORE, Lake of the Woods County does hereby request authorization to replace, rehabilitate, or remove such bridges, and;

FURTHERMORE, Lake of the Woods County does hereby request financial assistance with eligible approach grading and engineering costs on township bridges, as provided by law.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel, and carried unanimously to approve the purchase of a Motor Grader, which includes a packer and a ripper in the amount of $281,560 as budgeted.

Tim informed the board that one mile brushing will be done on Ditch 24 with cost approximately $10,480 and should be completed by March 24. Commissioner Moorman requested cost associated to Beaver Control for the Joint Powers Resource Board, for they are gathering this information to present to the State Legislatures.

CLOSED SESSION

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 12:48 p.m. and open the closed session pursuant to MN Stat§ 13D.05, subd 3(b), Attorney Client Privileges. Members present: Commissioners Arnesen, Hasbargen, Moorman, Waibel and Nordlof. Others present: County Attorney, James Austad.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to close the closed session and open the regular meeting at 1:30 p.m.

Correspondence

The board reviewed correspondence from Rinke Noonan Law Firm.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 1:31 p.m.

Attest: February 27, 2018

__________________________________ _________________________________Deputy Auditor/Treasurer, Janet Rudd Chairman of the Board, Edward Arnesen

Commissioner Proceedings

February 27, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 27, 2018 in the ITV room at the Lake of the Woods School.

High School Social Studies teacher, Mr. Don Krause

Mr. Don Krause thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen and Jon Waibel. Absent, Buck Nordlof. Also present were: County Auditor/Treasurer, Lorene Hanson Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Cell phone stipend and Data security breach.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of February 13, 2018.

BORDERLAND SUBSTANCE ABUSE COURT

Honorable Judge Leduc, County Attorney, James Austad, DWI Court Coordinator, Amanda Zortman, Court Reporter, Lisa Havluck, and Probation Officer, Alison Hauger met with the students and explained the process and the purpose of the Borderland Substance Abuse Court.

PINE TO PRAIRIE TASK FORCE

Alesso Schroage, and Detective, Joe Morisch met with the board and gave a background on what the Pine to Prairie Task force is all about. The force has a 13- member task force that works across state lines.

TOWARD ZERO DEATH

Public Works Director, Tim Erickson, District State Aid Engineer Lou Tasa and Lieutenant Brad Norland met with the board and presented a power point and information on the Towards Zero Death Task Force.

RECESS

The meeting was called to recess at 11:15 a.m. and reconvened at 12:36 p.m. as follows:

TOWER SPACE LEASE

Lee Hervey, with Voyageurs Comtronics met with the board along with Jim Behrens requesting authorization for Pieper Farms to place a GPS portable base station on the county tower. Lee explained that the county owns the land and tower, but the county does have an easement with Pieper Farms, and therefore suggested that there be no charge for the tower lease.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims and cell phone stipend.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $300.00, Commissioners Warrants $272.31, Commissioners Warrants $23,373.79, Commissioners Warrants $4,047.61,Commissioners Warrants $19,410.52.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve a cell phone stipend for Social Worker, Jennifer Hovde in the amount of $60.00 per month.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, and informed the board that the Lake of the Woods Women of Today applied for an application to conduct excluded Bingo, which will take place on November 17, 2018 at the Lake of the Woods School, which she approved on February 21, 2018.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue-$24,406.35-Road & Bridge-$12,692.08-Co.Development-$200.00-Solid Waste-$1,245.72–EDA-$895.41.

WARRANTS FOR PUBLICATION

Warrants Approved On 2/27/2018 For Payment 3/02/2018

Vendor Name Amount

Code 4 Services LLC 3,508.43

Lavalla Sand & Gravel Inc 9,000.00

Management Association Inc 3,918.75

Mort’s Outdoor Sports 6,010.44

TOTALFUNDS 2,000.00

47 Payments less than 2000 15,001.94

Final Total: 39,439.56

Further moved to authorize the payment of the following Auditor warrants: February 13, 2018-$88,109.88.

DNR

Baudette Area Wildlife Supervisor Scott Laudenslager, Red Lake Area Wildlife Manager Gretchen Mehmel and Assistant Manager, Charlie Tucker met with the board and reviewed the past accomplishments and current projects in Lake of the Woods County.

CHAMBER OF COMMERCE

City of Baudette Mayor, Rick Rone and Chamber of Commerce President, Mike Hovde met with the board requesting funding for the Willie Walleye Replacement Campaign. They informed the board that the idea of the statue of Willie Walleye started in April of 1958, and total cost to construct was $2,000 and was dedicated during the Walleye Days in June of 1959. The fundraising goal for Replacing Willie is $110,000 and with the City of Baudette share of $39,898.75 they have raised $70,017.75, the committee is requesting a donation from the county of $30,000 to $40,000.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to appropriate $30,000 payable in three year payments of $10,000 per year starting 2018-2020to the Willie Walleye Replacement Campaign from the Con-Con funds.

ARENA BOARD

Mike Schulz, Derek Olson and Keith Block met with the board to discuss the request of funds from February 13 board meeting. Mike informed the board since last meeting they have secured more funding for the new arena. The board discussed the funding request from the last meeting.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to appropriate $200,000 to the New Arena, payable in five year payments of $40,000 per year starting 2018-2022 with the funding to go towards the Ice Plant/Coolant system, with funds from the Con-Con account.

RECESS

The meeting was called to recess at 2:25 p.m. and reconvened at 2:30 p.m. as follows:

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board and informed them that Amber Hahn was hired as Part-time Dispatch and Emily Tiedemann was hired as full time Dispatch.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the hiring of Amber Hahn as Part-Time Dispatch at grade 10, Step 1, points 237, $ 18.67 per hour, effective March 3, 2018.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the hiring of Emily Tiedemann has full time Dispatch at grade 10, Step 3, points 237, $19.51per hour, effective March 11, 2018.

Security Breach Protocol

Human Resource Director, Savanna Slick informed the board that there are some changes to be updated in the Security Breach Protocol Policy and will bring back to the board when completed.

Sergeants

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the appointment of Ben Duick as Lake of the Woods County Deputy Sheriff/Deputy Coroner and Sergeant effective March 11, 2018 at Grade 14, Step 6, points 349, $25.98 per hour.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the appointment of Brad Abbey as Lake of the Woods County Deputy Sheriff/Deputy Coroner and Sergeant effective March 11, 2018 at Grade 14, Step 6, points 349, $25.98 per hour.

Facility Coordinator Position

Human Resource Director, Savanna Slick met with the board to discuss the Facility Coordinators Step, she informed the board that the candidate that was chosen for this position counteroffered his step to be able to consider this position.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve grade 9, step 7, $20.03 per hour, for Facility Coordinator Position effective March 25, 2018.

MIS/GIS

MIS/GIS Director, Peder Hovland and GIS Specialist, Eric Solo met with the board to further discuss the Pictometery Master Product Agreement between Pictometery and MCCC and Lake of the Woods County.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the down payment of $8,855.75 from the 911 account for the Pictometery services.

EXCUSED FROM MEETING

Chairman Arnesen excused himself from the meeting at 3:30 p.m. to attend AMC conference in St. Paul.

SWCD

SWCD Resource Technician, Mike Hirst met with the board and reviewed the 2017 County Feedlot Officer Annual Report.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Vice Chairman, Cody Hasbargen to sign the 2017 County Feedlot Officer Annual Report.

Buffer Law

SWCD Resource Technician, Mike Hirst met with the board to discuss the Local Water Plan and informed the board that the Buffer Law requires County officials to incorporate the Summary of Watercourses in to the Local Water Plan.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to adopt the following resolution:

Resolution to Incorporate the Summary of Watercourses

Into the Lake of the Woods County

Comprehensive Local Water Management Plan

2018-02-06

Whereas; Minnesota Statutes Chapter 103F.48 requires soil and water conservation districts (SWCDs) in consultation with local water management authorities, to develop, adopt, and submit to each local water management authority within its boundary a summary of watercourses.

Whereas; The Board of Water and Soil Resources has adopted Buffer Law implementation Policy #6 ‘Local Water Resources Riparian Protection (“Other Watercourses”)’ which identifies steps SWCDs are required to take in developing said inventory.

Whereas; Lake of the Woods SWCD has adopted a Descriptive/List inventory of other watercourses and provided it to Lake of the Woods County on “February 27, 2018”.

Whereas; Lake of the Woods County recommends that implementation of buffers or other practices on these waters be voluntary in nature through the Comprehensive Local Water Management Plan.

Whereas; Minnesota Statutes Chapter 103F.48 requires a local water management authority that receives a summary of watercourses identified under this subdivision must incorporate an addendum to its comprehensive local water management plan or comprehensive watershed management plan to include the SWCD recommendations by July 1, 2018.

Whereas; Minnesota Statutes Chapter 103F.48 does not require a plan amendment as long as a copy of the included information is distributed to all agencies, organizations, and individuals required to receive a copy of the plan changes.

Therefore be it resolved that; the summary of watercourses or “other waters” for Lake of the Woods County shall be incorporated as an addendum in its current local water management plan.

Be it further resolved that; Lake of the Woods County authorizes staff to provide a copy of the addendum and any supporting information to be distributed to all agencies, organizations, and individuals required to receive a copy of the plan changes.

One Watershed One Plan Update

SWCD Resource Technician, Mike Hirst informed the board that the Advisory & Policy Committee met jointly and discussed the One Watershed One Plan to discuss the plan that lays out the framework and goals of work to be done.

RECESS

With no further business before the board, Vice -Chairman Hasbargen called the meeting to recess at 3:50 p.m.

Attest: February 27, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chairman of the Board, Cody Hasbargen

January, 2018

Commissioner Proceedings

Organizational Meeting

January 2, 2018

The Lake of the Woods County Board met on Tuesday, January 2, 2018, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2018 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:03 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Ed Arnesen, Jon Waibel, James “Buck” Nordlof, Cody Hasbargen, and Ken Moorman. Also present were: County Attorney, James Austad, Linwood “Woody” Fiala, and Deputy Auditor/Treasurer, Janet Rudd.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair for Lake of the Woods County Board for the year 2018. Commissioner Nordlof nominated Commissioner Arnesen for Chair with Commissioner Hasbargen seconding the nomination. County Auditor/Treasurer called for nominations two more times.

Chair

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously close the nominations for Chair.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Arnesen for Chair. Roll call carried as follows: All in favor: Commissioners, Waibel, Hasbargen, Arnesen, Moorman, and Nordlof. Against: None. Commissioner Arnesen assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2018.

Vice – Chair

Chairman Arnesen called for nominations for the position of Vice-Chair for the year 2018. Commissioner Waibel nominated Commissioner Hasbargen for Vice-Chair for Lake of the Woods County Board with Commissioner Moorman seconding the nomination. Chairman Arnesen called for nominations two more times.

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to close the nominations for Vice-Chair.

Chairman Arnesen called for a roll call for Commissioner Hasbargen for Vice- Chair. Roll call carried as follows: All in favor: Commissioners, Waibel, Hasbargen, Arnesen, Moorman, and Nordlof. Against: None. Commissioner Hasbargen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2018.

THANK YOU TO PAST CHAIRMAN

Chairman Arnesen thanked Commissioner Nordlof for being the Chairman for 2017 and the notable job he did last year as the Chairman of the Board.

Approval of Agenda

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the agenda as presented.

HOFFMAN, PHILIPP& KNUTSEN

Colleen Hoffman, from Hoffman, Philipp & Knutson met with the board and reviewed the 2016 year-end audit. Colleen stated that everything was in order in all the departments according to the Government Accounting Standard Practices.

County Auditor/treasurer

OFFICIAL COUNTY NEWSPAPER BID-OPENING

Chairman Arnesen called for the bid opening at 9:20 a.m. for the Official Legal newspaper for the year 2018.MotionMotion was made by Commissioner Moorman, seconded by Commissioner Waibel to designate the Northern Light Region as the Official Legal newspaper for the year 2018 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region.

Lake of the Woods CountyBid TabulationLegal PublishingYear 2018January 10, 2018Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd Publ Northern Light Region PO Box 1134 6.256.256.256.256.256.25Baudette, MN 56623 218-634-2700 Award To:Official Legal NewspaperNorthern Light Region1st Publ/Financial Stmnt6.25 2nd Publ/Financial Stmnt If applicable 6.25N/A 1st Delinq Tax List 6.25 2nd Delinq Tax List 6.25 All Other 6.25

Signature Cards

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signature for signatures card for account number 3908.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer, Dawn Christianson and Chairman Arnesen to sign the Wells Fargo signature card for account number 3908.

COUNTY AUDITOR/TREASURER-Official Depositories

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the designation of official depositories of county funds for the year 2018.

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to designate the following institutions as Official Depositories of county funds for the year 2018:

Wells Fargo, Baudette Branch
RiverWood Bank- Baudette Branch
Border State Bank, Baudette Branch
Multi Bank Security

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.

Elected Officials – Minimum Salaries

County Auditor/Treasurer, Lorene Hanson presented the 2018 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Hasbargen and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2018-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2018:

County Attorney: $85,795.92

County Auditor/Treasurer: $72,328.32

County Recorder: $57,670.56

County Sheriff: $72,328.32

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

APPROVAL OF 2018 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the following Committee Appointments for 2018:

2018 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Waibel; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners;

General Government: Commissioner Nordlof: Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Waibel and Amy Ballard; Alternates; Commissioners;

PILT Advisory: Commissioners, Josh Stromlund;

Public Safety: Commissioner Hasbargen;

Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

2018 COUNTY RELATED COMMITTEES

Airport Commission: Commissioners Hasbargen and Waibel;

Beaver Committee: Chair- Commissioners Arnesen and Nordlof, Lee Hancock, Tim Erickson and Steve Levassuer;

Border Coalition/Passports: Commissioners Arnesen and Waibel, Sue Ney and Jill Olson;

Building and Safety Committee: Chair- Commissioner Arnesen and Nordlof, Tim Erickson, Peder Hovland, Lorene Hanson and Amy Ballard, one from Law Enforcement, and Safety Director;

Comprehensive Land Use Planning Board: Commissioners Arnesen and Habargen, Sue Ney, Josh Stromlund and Lorene Hanson;

Continuity of Operation Plan (COOP): Jill Olson and All Commissioners;

County Extension Committee: Commissioners Arnesen and Hasbargen, Lorene Hanson, Additional members: Nancy Dunnell, Stephanie Schiro, Tabitha Ubel, Kenneth Horntvedt and Nicole Olson. Extension Members: Aprille Albrecht, Lisa Loegering and Karen Santl.

County TV: Commissioners Waibel and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Savanna Slick;

Department Head Liaison: Chair- Commissioner Arnesen; Alternates: Commissioners;

Department Liaisons: Assessor – Hasbargen; Land and Water Planning Office – Waibel; Attorney – Nordlof; MIS – Nordlof; Sheriff – Arnesen; Social Services – Moorman; Recorder – Waibel; Highway – Moorman; Auditor/Treasurer – Chair-Commissioner Arnesen; H/R – Hasbargen; County Surveyor-Waibel and Veterans Service Officer – Moorman; Tourism Bureau- Arnesen; Wheelers Point Sewer- Waibel;

Department of Natural Resources: Arnesen and Waibel;

Drainage Committee: Commissioners Arnesen and Nordlof, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, Vern Horntvedt and SWCD Representative;

Enhanced 911 Committee: Commissioners Nordlof and Waibel, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

Grievance Committee: Chair- Commissioner Arnesen, Daryl Fish, Josh Stromlund and Angie Eason; Alternate: Commissioner Hasbargen;

Information Systems/Technology Committee: Commissioners Arnesen and Hasbargen, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad;

Insurance Committee: Commissioners Arnesen and Waibel, Amy Ballard, Lorene Hanson, Sue Ney, Daryl Fish and Savanna Slick;

Joint Drainage Authority- JD22: Commissioner Moorman-District 3, Commissioner Arnesen-District 5, Commissioner Waibel-District 4, JD 62- Commissioner Moorman- District 3, Commissioner Arnesen- District 5, Commissioner Hasbargen-District 2;

Labor/Management Committees: Commissioners Arnesen and Hasbargen, Savanna Slick; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate: Commissioner Arnesen;

Lake of the Woods Fisheries Advisory Committee: Commissioner Waibel; Alternate: Commissioner Arnesen;

Law Library: Commissioner Moorman, County Attorney, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Waibel, Lorene Hanson, Jodi Ferrier, Mary Jo Otten, Josh Stromlund, Peder Hovland, and Walt Scribner; Alternate: Commissioner Hasbargen;

Ordinance Committee: Commissioners Arnesen and Waibel, James Austad, Gary Fish, Josh Stromlund, Public Health Director- Kay Schell, Rick Rone, April Stavig;

Park Commission: Commissioners Hasbargen and Moorman, Tim Erickson and Kellie Knight; Alternate: Commissioner Waibel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioners Nordlof and Arnesen, Savanna Slick, Sue Ney, Tim Erickson, Christine Hultman, Lorene Hanson and Daryl Fish;

Public Information Officer: Lorene Hanson, Alternate; Savanna Slick and James Austad;

SHIP Committee: Commissioner Nordlof, Alternate: Commissioner Waibel;

Snowmobile Trails Committee: Commissioner Hasbargen and Nordlof;

Solid Waste Committee/Household Waste: Commissioner Arnesen (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Waibel, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten;

Subdivision Controls Committee: Commissioner Arnesen, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioners Arnesen and Nordlof, Tim Erickson,

Josh Stromlund, Peder Hovland, Cooper Mickelson, Boyd Johnson and Mary Jo Otten;

Northwest Angle Development: Commissioners Arnesen and Moorman; Alternates: Commissioners;

Vets Service: Commissioners Hasbargen and Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee: Angie Eason, Julie Berggren, and Commissioner Nordlof;

2018 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System: Ronald Rudd (01-01-15 to 12-31-18) appointed 10-14-14; Alternate: Commissioner Nordlof (01-01-12-31-18);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Steve Levasseur and Ken Horntvedt; non-voting Commissioner Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner Waibel, Amy Ballard;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Hasbargen;

GIZIIBII-RC&D: Commissioner Nordlof, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee: Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Moorman and Hasbargen;

International Bridge: Commissioners Moorman and Nordlof;

Joint Powers Natural Resources Board: Commissioners Hasbargen and Moorman;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee: Commissioner Moorman;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Hasbargen;

Lutheran Social Service Board: Commissioner Nordlof and Amy Ballard; Alternate: Commissioner Waibel;

Mid State Co-op- Peder Hovland as delegate #1, and Mary Jo Otten, as delegate #2 ;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad

Minnesota Counties Intergovernmental Trust: Commissioner Waibel; Alternate: Commissioner Nordlof;

Minnesota Rural Counties Caucus: Commissioner Hasbargen; Alternates: Commissioners;

North Country Community Health Board: Commissioner Moorman(term expires 12/31/18) and Tom Mio (term expires 12/31/18) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/18) and Tom Mio (term expires 12/31/19(these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Arnesen and Josh Stromlund; Alternate: Commissioner Nordlof;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Amy Ballard and Alternate: Commissioner Waibel;

Northwest Community Action: Commissioner Arnesen, Alternates, Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Waibel (term expires 12/31/2021 (re-appointed in 2018). This is a four-year term;

Nursing Service Advisory Board: Commissioner Hasbargen, Leah Larson; Alternate: Amy Ballard;

One Watershed/One Plan: Commissioner Arnesen, Alternate: Nordlof;

Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund; Alternate: Commissioner Hasbargen;

Red River Valley Development Association: Commissioner Moorman and Ken Horntvedt;

Regional Advisory: Jill Olson

NW Emergency Communications Board: Commissioner Nordlof: Alternate: Commissioner Hasbargen;

SWCD District Committee: Commissioner Nordlof and Waibel and Josh Stromlund;

RECESS

The meeting was called to recess at 10:30 a.m. and reconvened at 10:35 a.m. as follows:

SANFORD LEASE-GCN

County Auditor/Treasurer, Lorene Hanson met with the board to inform the board that the Government Center Lease has expired and discussed the renewal. The board placed this on January 9, 2018 board meeting to discuss this along with related contracts with the Social Service Director, Amy Ballard.

CHILD SUPPORT OFFICER

Human Resource Director, Savanna Slick met with the board to inform the board that Bryan Hasbargen was hired as the Child Support Officer and will begin working on January 8, 2018.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and vote carried as follows: Voting For: Commissioners Waibel, Nordlof, Moorman and Arnesen; Voting Against: None; Abstaining: Commissioner Hasbargen; to approve Grade 11, Step 1, points 261, hourly rate of $19.73 for Child Support Officer Bryan Hasbargen effective January 8, 2018.

NON-ELECTED DEPARTMENT HEADS EVALUATIONS

Human Resource Director, Savanna Slick informed the board that the Non-Elected Department Heads Evaluations are due on January 12^th .

COUNTY PARKS

The board discussed the property for the County Parks and where the State is at on the transfer of the property to the county. The board requested that County Auditor/Treasurer, Lorene Hanson send a letter to them inquiring about the transfers of land.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 10:50 a.m.

ATTEST: APPROVED:

______________________ ____________________________

County Auditor/Treasurer Chairman of the Board,

Lorene Hanson Edward Arnesen

==========================================================================================================================================================================================================================

Commissioner Proceedings

January 9, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 9, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Buck Nordlof and Ed Arnesen. Absent: Jon Waibel. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Committee Appointments- Wheelers Point Sewer, Tourism Bureau, Motor Pool and Salvage Timber.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of December 28, 2017.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioners Nordlof and carried unanimously to approve the minutes of January 2, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims and Child Support Co-op Agreement.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $6,811.15, Commissioners Warrant’s $3,428.15, Commissioners Warrant’s $7,569.73.

Child Support Co-op Agreement

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the Child Support Program Interagency Cooperative Agreement with the Minnesota Department of Huma Services, Child Support Division and Lake of the Woods County designated Child Support Office, County Attorney to provide support enforcement services and County Sheriff, to provide support enforcement services.

COUNTY AUDITOR/TREASURER

Sanford Lease

County Auditor/Treasurer, Lorene Hanson and Social Service Director, Amy Ballard met with the board to discuss the Sanford Lease for the GCN building which they contract for Community Base System.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the Lease for the GCN building with Sanford effective January 1, 2018 thru December 31, 2018 in the amount of $1,000 per month.

EDA Appointments

EDA APPOINTMENTS

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to re-appoint EDA members.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to adopt the following resolution:

Re-Appointment of Terms of the economic development authority

Resolution Number 18-01- 01

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which: Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length Board Member Term Expires Representing

6 Year Brock Stebacken 12/31/2017 City of Baudette

6 Year James “Buck”Nordlof 12/31/2017 County Board District 1

6 Year Jeff Bauers 12/31/2018 IDC

3 Year Mike Kensella 12/31/2018 Tourism Board

6 Year Ed Arnesen 12/31/2019 County Board District 5

6 Year Jon Waibel 12/31/2019 County Board District 4

6 Year Stuart Noble 12/31/2020 Chamber of Commerce

5 Year Cody Hasbargen 12/31/2021 County Board District 2

6 Year Ken Moorman 12/31/2022 County Board District 3

Whereas; two board member term expiring on December 31, 2017;

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term a 6 year term;

Term Length Board Member Term Expires Representing

6 Year Brock Stebacken 12/31/2023 City of Baudette

6 Year James “Buck” Nordlof 12/31/2023 County Commissioner #1

Master Gardeners

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the Master Gardener’s Club (which falls under the MN Extension) requested that the county be the fiscal agent as their membership has currently decreased to only one active member. After visiting with UMN Extension, they have the ability to be the fiscal agent for clubs that fall in this status and have agreed to be fiscal agent for the Lake of the Woods Master Gardeners Club.

Valley Med Flight

County Auditor/Treasurer, Lorene Hanson met with the board to discuss the change in the contract with Valley Med Flight. Lorene explained that the pickup location in last year’s contract was from anywhere that Valley Med Flight operates, to now only pickup in Lake of the Woods County.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the Valley Med Flight change of contract for pick up location to just Lake of the Woods County.

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$176,711.86-Road & Bridge-$29,182.22-Co. Development-$2,000-Solid Waste-$7,709.77-EDA-$44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 1/09/2018 For Payment 1/12/2018

Vendor Name Amount

Compass Minerals America 6,421.19

Computer Professionals Unlimited Inc 3,882.00

Conduent Business Services LLC 5,949.28

Cps Technology Solutions 3,113.28

Howard’s Oil Company 6,364.79

Knife River Materials Inc 2,715.00

LOW Highway Dept 5,457.48

LOW Soil & Water Cons. Dist. 124,594.50

Mactek Systems Inc 3,185.00

Mn Assn Of Counties 4,031.00

Mn Counties Computer Co-Op 16,395.96

OnSolve,LLC 7,500.00

St. Louis County Auditor 2,000.00

Voyageurs Comtronics, Inc 2,640.00

Woody’s Service 6,058.49

34 Payments less than 2000 15,340.44

Final Total: 215,648.41

Further moved to authorize the payment of the following Auditor warrants: December 29, 2017-$126,662.89-December 29, 2017- $2,240.64-Janaury 3, 2018- $78,366.12-January 8, 2017- $197,692.31.

DNR Transfer of Land

County Auditor/Treasurer, Lorene Hanson met with the board and presented the board the letter to the DNR in regards to the transfer of lands that was given to the County through legislation in 2016 but still has not been deeded to the County.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to authorize Chairman Arnesen to sign the letter to the DNR inquiring of the current status of these two parcels.

HUMAN RESOURCE

Human Resource Director, Savanna Slick met with the board and discussed e-Learning that is available through MRA. Savanna informed the board that there is a WebEx course available for all employees for Harassment/Discrimination and the cost is $195.00 which gives you a month to complete the thirty-fifty minute webex courses at their own convenience. The board placed this on the next Department Head meeting agenda to discuss.

RECESS

The meeting was called to recess at 10:-5 a.m. and reconvened at 10:15 a.m.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss the State of MN DNR Tamarack Timber Sale. After discussion with the DNR they were able to work it out where the State will allow the county to have Tamarack removed from the Bernard Property which is right next to the State owned land which where they will be harvesting. The DNR will administer the Sale for the county as well. The board agreed to this arrangement.

COMMITTEE UPDATES:

Commissioner Arnesen informed the board that he did speak to the DNR in regards to the planning process with the Clementson Park and was told to reach out to the Rotary Club in Baudette; Commissioner Arnesen also informed the board that he attended the Northern Counties Land Use Board and discussed the issues that the county is facing with the Landfill permitting process.

Commissioner Hasbargen and Land and Water Planning Director, Josh Stromlund met with Eagle View Company who flies over the county and takes for high resolution aerial imagery photos.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:00 a.m.

Attest: January 23, 2018

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

==========================================================================================================================================================================================================================

Commissioner Proceedings

January 23, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 23, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Buck Nordlof, Ed Arnesen and Jon Waibel. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Land Inventory, Hoffman, Philipp and Knutson –Engagement Letter for 2017 Audit, AMC-Mental Health, Clementson Park, Liquor License for Wigwam Resort

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of January 9, 2018.

COMMITTEE OF AGING

Land of the Dancing Sky-Area Agency on Aging, Program Developer Connie Troska met with the board and gave a presentation of what Lake of the Woods County has to offer to help individuals live well as they age in their communities.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims, Key Inventory, Guardian and Conservator Purchase of Service agreement and Credit Card approval for Child Support Officer.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioners Warrants $6,565.18, Commissioners Warrants $2,321.18, Commissioners Warrants $9,558.82.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the Guardianship/Conservation services effective January 1, 2018 thru December 31, 2019.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the Key Inventory system for Social Service Department as presented.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel to approve Child Support Officer, Bryan Hasbargen an issued county credit card. Vote carried as follows: Voting For: Commissioners Waibel, Nordlof, Moorman and Arnesen; voting against: None; Abstaining: Commissioner Hasbargen

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, engagement letter with Hoffman, Philips & Knutson, AMC Mental Health resolution, Liquor license approval:

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue-$57,782.40-Road & Bridge-$9,142.64-Social Services-$375.12-Co.Development-$5,350.00-Joint Ditch-$400.00-Solid Waste-$21,277.01–EDA-$3,743.94.

WARRANTS FOR PUBLICATION

Warrants Approved On 1/23/2018 for Payment 1/26/2018

Vendor Name Amount

AMC 2,200.00

Cenex Co-Op Services, Inc. 8,659.29

Hoffman, Philipp & Knutson, PLLC 4,015.00

Mar-Kit Landfill 12,104.00

Mn State Dept-Correction 19,747.33

Nw Mn Household Hazardous 4,113.00

Rinke-Noonan 3,690.00

Roseau Police Dept 2,000.00

Sandpieper Design LLC 2,351.03

Thompson Reuters-West Publishing Corp. 2,235.50

TOTALFUNDS 4,000.00

University of North Dakota 9,202.71

49 Payments less than 2000 23,753.25

Final Total: 98,071.11

Further moved to authorize the payment of the following Auditor warrants: January 9, 2018-$311,568.70-January 11, 2018- $40,005.69-Janaury 17, 2018- $173,118.36-January 18, 2017- $3.00.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Hoffman, Philipp and Knutson to audit 2017 year end financials.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following resolution:

RESOLUTION 18-01-02

Lake of the Woods County Supports For State Capital Investments for Regional Behavioral Health Crisis Program Facilities and Permanent Supportive Housing for People with Behavioral Health Needs

WHEREAS, Minnesota’s mental health continuum of care is underdeveloped, creating harmful and expensive gaps in an individual’s treatment; and

WHEREAS, Minnesota’s mental health system does not have the capacity to consistently respond to the needs of individuals in crisis with appropriate treatment options; and

WHEREAS, individuals experiencing a mental health crisis are often diverted to jails and other facilities ill-equipped for their care while awaiting inpatient treatment; and

WHEREAS, individuals ready for discharge from inpatient treatment can be detained at inpatient facilities because there is a scarcity of supportive housing units to transition to; and

WHEREAS, the gaps in Minnesota’s mental health system are not only damaging to individuals and their families, but also result in an inefficient use of taxpayer dollars; and

WHEREAS, Minnesota has an opportunity to improve its mental health continuum of care through investments in new permanent supportive housing and regional behavioral health crisis program facilities; now, therefore,

BE IT RESOLVED, the Lake of the Woods County supports state capital investments for regional behavioral health crisis program facilities and permanent supportive housing for people with behavioral health needs.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve an On-Off Sale combination license for Armstrong LOW Inc. DBA Wigwam Resort effective January 26, 2018 thru June 30, 2018 contingent upon approval of County Sheriff, County Attorney and that all other requirements are met.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final payment for the force account.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to accept the Public Works Director’s Certificate of Performance of SAP 039-649-002 for Lake of the Woods County (force account) in the total amount of $164,492.57, and hereby authorize final payment to Border Ridge Trucking Inc.

Solid Waste

Public Works Director, Tim Erickson informed the board about the solid waste permit demo pile that the PCA gave notice of violations; Tim informed the board that they have been trying to get permitting for the last two years.

RECESS

The meeting was called to recess at 10:25 a.m. and reconvened at 10:30 a.m.

DITCH 26&24

Public Works Director, Tim Erickson met with the board and presented the following schedule for JD 26- 2016-re-establish JD Assessments, February 2017- Brushing project to open corridor, May 2017-Survey to determine problem areas, Summer of 2017- opened channel to re-establish drainage- May 2018-bid packets for summer 2018 repair projects, continued maintenance, beaver control, repair berms, ditch slopes and remove meanders with ongoing maintenance, repairs and beaver control. For Ditch 24 will have schedule for brushing, surveying and water flow.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to close the regular meeting and open the Ditch Authority at 11:00 a.m.

JD 24

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to direct Public Works Director, Tim Erickson to advertise for quotes for brushing project on JD 24.

JD30&36

The board reviewed documents from Beltrami County in regards to a proposal for Partial Abandonment of JD 30 and JD 36 that Beltrami County and the Minnesota Department of Natural Resource have been working on. The counties involved need to from a joint ditch authority, and appoint Commissioner District to each; since the ditches have not had a need for the drainage authority to convene since probable construction. There is a need to reestablish the joint ditch authority board.

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following:

RESOLUTION 18-01-02

ESTABLISHING RE-APPOINTMENTS OF MEMBERS TO THEJOINT DRAINAGE AUTHORITY- PARTIAL DITCH ABANDONMENT JD 30

WHEREAS, JD 30 is an existing joint ditch within Beltrami and Lake of the Woods Counties;

WHEREAS, a Joint Drainage Authority has not been in place for many years;

WHEREAS, a Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 shall be reestablished;

THEREFORE, based on the forgoing, the Boards of Commissioners of Beltrami and Lake of the Woods Counties, seated concurrently, adopt the following:

ORDER

The Boards acknowledge and reestablish the Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 for Beltrami and Lake of the Woods Counties JD 30.
Vacancies on the Joint Drainage Authority Board are filled by following initial members:
1. Tim Sumner (Beltrami County, District 4)
2. Keith Winger (Beltrami, District 1)
3. Richard Anderson (Beltrami County, District 3)
4. Cody Hasbargen (Lake of the Woods County, District 2)
5. Ken Moorman (Lake of the Woods County, District 3)
Future vacancies on the Joint Drainage Authority Board shall be filled by the successor Commissioner from the district indicated.
In the case of a conflict of interest of one or more Board members making a quorum or majority impossible, the County Boards, by concurrent resolutions, may make temporary appointments to the Joint Drainage Authority Board.
Beltrami is designated as the “majority” county for JD 30. The Beltrami County Auditor shall coordinate with the Lake of the Woods County Auditor for the management and administration of JD 30 according to Minnesota Statutes Chapter 103E.
The Joint Ditch Authority acknowledged and reestablished herein shall be perpetual until either dissolved or modified by future action of the Beltrami and Lake of Woods County Boards of Commissioners, seated jointly.
This Order may be signed in counterparts and the counter parts together constitute the full Order.

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following:

RESOLUTION 18-01-03

ESTABLISHING RE-APPOINTMENTS OF MEMBERS TO THEJOINT DRAINAGE AUTHORITY- PARTIAL DITCH ABANDONMENT JD 36

WHEREAS, JD 36 is an existing joint ditch within Koochiching, Beltrami and Lake of the Woods Counties;

WHEREAS, a Joint Drainage Authority has not been in place for many years;

WHEREAS, a Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 shall be reestablished;

THEREFORE, based on the forgoing, the Boards of Commissioners of Koochiching, Beltrami and Lake of the Woods Counties, seated concurrently, adopt the following:

ORDER

The Boards acknowledge and reestablish the Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 for Koochiching, Beltrami and Lake of the Woods Counties JD 36.
Vacancies on the Joint Drainage Authority Board are filled by following initial members:
1. Wayne Skoe (Koochiching County, District 5)
2. Tim Sumner (Beltrami County, District 4)
3. Keith Winger (Beltrami, District 1)
4. Cody Hasbargen (Lake of the Woods County, District 2)
5. Ken Moorman (Lake of the Woods County, District 3)
Future vacancies on the Joint Drainage Authority Board shall be filled by the successor Commissioner from the district indicated.
In the case of a conflict of interest of one or more Board members making a quorum or majority impossible, the County Boards, by concurrent resolutions, may make temporary appointments to the Joint Drainage Authority Board.
Lake of the Woods is designated as the “majority” county for JD 36. The Lake of the Woods County Auditor shall coordinate with the Beltrami County Auditor and the Koochiching County Auditor for the management and administration of JD 36 according to Minnesota Statutes Chapter 103E.
The Joint Ditch Authority acknowledged and reestablished herein shall be perpetual until either dissolved or modified by future action of the Koochiching, Beltrami and Lake of Woods County Boards of Commissioners, seated jointly.
This Order may be signed in counterparts and the counter parts together constitute the full Order.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to close the Ditch Authority meeting and open the regular session at 11:24 a.m.

CLEMENTSON PARK

Mike Larson met with the board and reviewed a plan of the proposed Clementson Park. Mike explained that when he worked for the DNR this plan was laid out. The board requested that the Park Committee set up a date to review in more detail and look for possible grants.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and reviewed the Potential Sand/Gravel/Rock sites on State Land within Lake of the Woods County.

AMEND AGENDA

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to amend the agenda and add Drainage Authority Committee.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to appoint William “Bill” Rivard to the Drainage Committee.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:04 p.m.

Attest: February 13, 2018

__________________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

December, 2017

Commissioner Proceedings

December 12, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 12, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, Jon Waibel, Ken Moorman, and Ed Arnesen. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following: AMC Resolution.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes November 28, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and Rural Minnesota CEP.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$8,355.79, Commissioner Warrants-$3,085.98, Commissioner Warrants-$30,615.28.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the Purchase of Service Contract with Rural Minnesota CEP., Inc. to provide Statement of Work for all program that are part of this agreement, effective January 1, 2018 to December 31, 2018.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval for Claims, Recognize Newly Hired ,Cigarette License for Holiday Station Stores LLC #212,Motion to Approve Valley Med Flight Agreement, Resolution in Support of Reallocating Existing State Fee Structure-MnLars, Resolution Establishing Minimum Salaries, Commissioner’s Salaries, Elected Department Heads Salaries-Non-Elected Department Heads Salaries-Highway Union Salary Adjustment-Solid Waste Union Salary Adjustments-Non-Union Salary Adjustments-Full Time/Permanent Part Time/Part Time/Seasonal, Health Insurance, 2018 Commissioners Meeting Dates, Motion to Approve 2018 Organizational Meeting Date, Wheelers Point Sewer Appointments, 2018 Maintenance and Grooming Grant,2018 Election Grant,2018 Election Resolution Funding Grant and Rental Lease Agreement.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $57,641.36- Road & Bridge $26,359.71 – Co. Development-$400.00-Solid Waste- $24,640.17-EDA $9,688.48.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/12/2017 For Payment 12/15/2017

Vendor Name Amount

Cenex Co-Op Services, Inc. 8,087.54

Compass Minerals America 3,960.49

Computer Professionals Unlimited Inc 3,310.00

Cps Technology Solutions 8,060.47

D & T Ventures, LLC 2,375.00

Farmers Union Oil Co. 2,554.95

Headwaters Housing Development Corp 7,000.00

KRIS Engineering Inc 7,725.50

Liberty Tire Recycling, LLC 2,421.45

LOW Highway Dept 3,488.11

Mar-Kit Landfill 10,009.00

MN Counties Intergovernmental Trust 2,184.85

Roger’s Two Way Radio, Inc 6,433.01

Sjoberg’s Inc 2,668.00

Stebakken/Harley 2,300.00

University Of Mn 17,607.78

University Of Mn 2,925.00

Woody’s Service 3,665.61

49 Payments less than 2000 21,952.96

Final Total: 118,729.72

Further moved to authorize the payment of the following auditor warrants: November 28, 2017-$26,880.08, November 28, 2017- $3,000.00, December 6, 2017-111,302.92, December 8, 2017-$467,769.66.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the Cigarette License for Holiday Stationstore #212, effective December 12, 2017 thru June 30, 2018.

Motions

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the hiring of Heavy Equipment Operator, Mike Graves at Grade 10, Step 1, $18.30 per hour, points 223, and effective October 30, 2017.

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the hiring of Assistant Zoning Administrator, Maranda Dahl at Grade 11, Step 1, $19.34 per hour, points 262, and effective November 13, 2017.

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the hiring of Environmental Specialist, Dane Lynch at Grade 9, Step 1, $17.31 per hour, effective November 13, 2017.

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the hiring of Tamara Maurer at Grade 10, Step 5, $19.93 per hour, points 237, and effective November 3, 2017.

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the hiring of Part-Time Deputy Sheriff, Craig Severs at Grade 12, Step 4, $21.84 per hour, points 282, and effective November 28, 2017.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the AirMedCare Network membership, by Valley Med Flight, Inc. to provide air transportation for Lake of the Woods Residents, only when the transport pick up is in Lake of the Woods County, individual residents within the boundaries of Lake of the Woods County residents may elect to abstain a full household membership, which waives the Transport and Covered exemptions and will include coverage outside the listed service area for an additional $35 per year per household.

MNLARS

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following:

RESOLUTION SUPPORTING

THE MAINTENANCE OF LOCAL LICENSE BUREAUS

Resolution No. 17-12-01

WHEREAS, the State of Minnesota established a deputy registrar network to provide our citizens with motor vehicle titling and registration services, including driver license transactions; and,

WHEREAS, deputy registrars are required to operate as agents on behalf of the State of Minnesota without compensation from the State for the services they offer; and,

WHEREAS, in 1949, the State of Minnesota established in statute a user-based filing fee on motor vehicle and driver license transactions to be retained by the deputy registrar to defray all their costs to provide this localized service to our citizens for the State; and,

WHEREAS, the State of Minnesota now receives over $1 billion annually in state fees and taxes collected through the deputy registrar network; and,

WHEREAS, the State of Minnesota has now shifted substantial clerical and auditing responsibilities onto the deputy registrar network due to the State’s conversion to their new MNLARS (Minnesota Licensing and Registration System) program; and,

WHEREAS, the new MNLARS regimen is now documented to have multiple shortcomings which have severely strained normal deputy registrar operations with longer processing times that greatly limit their typical volume of daily business; and,

WHEREAS, other MNLARS shortcomings have frequently forced deputies to conduct “no-(filing) fee” services for customers which acerbates the deputy business model; and,

WHEREAS, some deputy registrar offices are now forced to invest in additional staff, office equipment, and more space to meet customer demand due to the MNLARS conversion; and,

WHEREAS, the filing fee revenue no longer covers the operational costs to maintain deputy registrar offices such that many local government-based deputies are seeking local property tax subsidies and private operators are applying for lines of credit to stave off complete closure,

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners calls upon the State Legislature and our Governor to enact legislation in 2018 to provide deputy registrars with proper compensation by reallocating from existing state fee structures or other appropriate filing fee adjustments to ensure their valued service and continued presence remains in our local community to serve our citizens and the State.

Commissioners Salary/Elected Department Heads Salary/Non-Elected Department Heads Salary/Union and Non Union Employee Salary Adjustment

2018 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Moorman to adopt the following County Commissioners salaries schedule and County Board Chair salary schedule for the year 2018; and to adopt a committee meeting per diem of $100.00 for the year 2018. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Commissioners $20,000.00

Board Chair $21,000.00

Motion was made by Commissioner Waibel to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2018. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.) The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman seconded by Commissioners Hasbargen and unanimously carried to adopt the following Elected Officials salary schedule.

Elected Officials – Department Heads:

County Sheriff $ 82,308.96

County Aud/Treas $ 80,638.56

County Recorder $ 68,214.96

County Attorney $105,590.16

Motion was made by Commissioner Arnesen to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2018. The motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.

Non-Elected – Department Heads:

Assessor MaryJo Otten $77,736.24

MIS Director Peder Hovland 71,994.24

Public Works Tim Erickson 103,961.52

Land/Water Josh Stromlund 77,736.24

Social Service Amy Ballard 77,318.40

Motion was made by Commissioner Hasbargen to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2018. The motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.

Non-Elected – Department Heads:

Veterans Service Rick Rone $23,479.56

Human Resources Savanna Slick 27,874.80

Salary Adjustment, as agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Arnesen to adjust all full time Highway Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2018. Motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.

Salary Adjustment, as agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Hasbargen to adjust all full time Solid Waste Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed; effective January 1, 2018. Motion was seconded by Moorman and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment

(Excluding Elected and Non-Elected Department Heads)

Motion- Non-Union

Motion was made by Commissioner Moorman to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2018. Motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.

Health Insurance

Motion- Insurance

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to set the 2018 county contribution for family health insurance up to $1,180 per month and single health insurance up to $830 per month. The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account, up to the IRS caps.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following 2018 Commissioners Meeting Dates as follows:

2018 COMMISSIONERS MEETING DATE

LAKE OF THE WOODS COUNTY COMMISSIONERS

2018 COUNTY BOARD MEETING DATES

January 2018

Tuesday, January 2, 2018 9:00 a.m. Government Center, Commissioners Room

Tuesday, January 9, 2018 9:00 a.m. Government Center, Commissioners Room

Tuesday, January 23, 2018 9:00 a.m. Government Center, Commissioners Room

February 2018

Tuesday, February, 13 2018 9:00 a.m. Government Center, Commissioners Room

Tuesday, February 27, 2018 9:00 a.m. Lake of the Woods School

March 2018

Tuesday, March 13, 2018 9:00 a.m. Government Center, Commissioners Room

Tuesday, March 27, 2018 9:00 a.m. Government Center, Commissioners Room

April 2018

Tuesday, April 10, 2018 9:00 a.m. Government Center, Commissioners Room

Tuesday, April 24, 2018 9:00 a.m. Government Center, Commissioners Room

May 2018

Tuesday, May 8, 2018 9:00 a.m. Government Center, Commissioners Room

Tuesday, May 22, 2018 9:00 a.m. Government Center, Commissioners Room

June 2018

Tuesday, June 12, 2018 9:00 a.m. Government Center, Commissioners Room

Tuesday, June 12, 2018 6:00 p.m. Board of Equalization Meeting

Tuesday, June 19, 2018 10:00 a.m. NWA

Tuesday, June 26, 2018 9:00 a.m. Government Center, Commissioners Room

July 2018

Tuesday, July 10, 2018 9:00 a.m. Government Center, Commissioners Room

Tuesday, July 24, 2018 9:00 a.m. Government Center, Commissioners Room

August 2018

Tuesday, August 7, 2018 9:00 a.m. Government Center, Commissioners Room

Tuesday, August 28, 2018 9:00 a.m. Government Center, Commissioners Room

September 2018

Tuesday, September11, 2018 9:00 a.m. Government Center, Commissioners Room

Tuesday, September 25, 2018 9:00 a.m. Government Center, Commissioners Room

October 2018

Tuesday, October 9, 2018 9:00 a.m. Government Center, Commissioners Room

Tuesday, October 23, 2018 9:00 a.m. Government Center, Commissioners Room

November 2018

Tuesday, November, 13 2018 9:00 a.m. Government Center, Commissioners Room-

Tuesday, November 27, 2018 9:00 a.m. Government Center, Commissioners Room

December 2018

Tuesday, December 11, 2018 9:00 a.m. Government Center, Commissioners Room

Tuesday, December 11, 2018 6:00 p.m. TNT Meeting

Thursday, December 27, 2018 9:00 a.m. Government Center, Commissioners Room

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3^rd Tuesday of each month at

6:00 p.m. in the Commissioners Room at the Government Center

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to set January 2, 2018 at 9:00 a.m. for the Lake of the Woods County Board of Commissioners Organizational Meeting Date.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to appoint Brian Ney and Kent Spears to the Wheeler’s Point Sanitary District Board for a three year term beginning January 2, 2018 thru January 2, 2020.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to adopt the following:

Approving Application for a Grant-In-Aid Trail Permit

Resolution No. 17-12-02

BE IT RESOLVED that Lake of the Woods County hereby applies for a grant-in-aid trail permit from the Minnesota Department of Natural Resources for the Big Traverse, Border Trails and NW Angle Edgeriders, for the period of July 1, 2017 thru June 30, 2018 to provide the maintenance and grooming of the following trail(s) specified in this grant contract agreement: Big Traverse, $20,908.68; Border Trails, $92,610.17; NW Angle Edgeriders $50,486.82;

BE IT FURTHER RESOLVED that the Chairman Nordlof and County Auditor/Treasurer are authorized to sign said permit on behalf of Lake of the Woods County.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

Approving Lake of the Woods County’s application for funding from the Voting Equipment Grant

RESOLUTION NO. 17-12-03

WHEREAS, Minnesota counties are responsible for administering elections, which includes the purchase and maintenance of supplies and election equipment, including accessible voting equipment; and

WHEREAS, Minnesota last updated much of its voting equipment between 2002 and 2006 meaning that the equipment is rapidly approaching the end of its 10 to 15 year lifespan; and

WHEREAS, It’s essential for precincts to have functioning voting equipment so that voters are able to cast their ballot on equipment that is secure, accessible, accurate, and reliable; and

WHEREAS, Minnesota’s 90^th Legislature authorized $7 million for the Voting Equipment Grant Account to assist counties, cities, towns, and school districts with the purchase of voting equipment; and

WHEREAS, to receive funding from the Voting Equipment Grant Account, counties must submit an application to the Minnesota Secretary of State before December 15, 2017; now therefore,

BE IT RESOLVED, the Lake of the Woods Board approves submission of application for funding from the Voting Equipment Grant; and

BE IT FURTHER RESOLVED, Lake of the Woods County certifies that any funds awarded from the Voting Equipment Grant will be used only to purchase assistive voting technology, an electronic roster system, and electronic voting system, any individual component of an electronic voting system, or any other equipment or technology approved by the Secretary of State.

AMC Resolution

SUPPORT FOR FUNDING FOR LOCAL GOVERMENTS FOR MENTAL HEALTH FUNDS

17-12–04

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously carried the following resolution of support:

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby supports the Association of MN Counties for the State Legislatures to provide more funding to local counties for Mental Health Issues.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for the 2018 -2019 State of Minnesota Snowmobile Safety Enforcement Grant and Sheriff Checking account.

Resolution

The following Resolution was offered by Commissioner Waibel and moved for adoption:

A RESOLUTION AUTHORIZING THE ANNUAL

SNOWMOBILE SAFETY ENFORCEMENT GRANT

2018-2019

Resolution No. 2017-12-05

WHEREAS, under the provisions of M.S.84.026, the Commissioner of Natural Resources is authorized to enter into this grant agreement for local government assistants, to assist with the enforcement of off highway vehicle laws, rules and regulations, as well as holding staff training, and providing local youth training classes, in the manner described in the Grantee’s Proposed Budget;

NOW, THEREFORE BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the 2018-2019 snowmobile grant effective November 15, 2017 through June 30, 2019. Fiscal year 2018 will be paid up to $4,620.00 for expenses incurred between the effective date of the grant and June 30, 2018, and $4,620.00 in fiscal year 2019, for expenses incurred between July 1, 2018 and June 30, 2019.This grant will not exceed $9,240.00.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to remove Dallas Block from Checking account ending with 8132 and add Gary Fish on as a signer.

AMEND AGENDA

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to amend the agenda and add Jail Inspection update to the agenda at 1:00 p.m.

COUNTY RECORDER

County Recorder, Susan Ney met with the board requesting approval for the cooperative with MCIS that handles the maintenance agreement and vendor relations for the Recorders recoding index database.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize the County Recorder, Susan Ney and Chairman Nordlof to sign the MCIS-County Recorders Software Support Agreement relating to the support of the Tyler Technologies Document Pro and I-Doc Market products and authorize the payment of such expenses for the Tyler product to be paid from the Recorder’s Technology fund.

HUMAN RESOURCES

Non-Elected Department Head Review Forms

Human Resource Director, Savanna Slick met with the board and presented information for Department Head Reviews. The board discussed the Department Head Self-Assessment form, and the 360° forms. After review the consensus of the board was to use these forms for reviews.

Child Support

Human Resource Director, Savanna Slick met with the board requesting approval to hire a Child Support Officer.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the hiring of Child Support Officer One at Grade 11, Step 1, points 261, and hourly rate of $19.73 per hour.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final value of work certified on projects with Minn-Dak Asphalt, Inc.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to authorize Public Works Director, Tim Erickson to approve final value of work certified on projects with Minn-Dak Asphalt, Inc. for SAP 039-602-020, and authorize payment of $ 722,897.17

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Public Works Director, Tim Erickson to approve final value of work certified on projects with Minn-Dak Asphalt, Inc. and authorize payment as follows: SAP 039-603-023, $1,177,194.64, SAP 039-639-003, $176,338.19, SAP 039-090-004, $127,024.44.

RECESS

The meeting was called to recess at 10:25 a.m. and reconvened at 10:35 a.m. as follows:

DITCH AUTHORITY

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 10:26 a.m. and open the Ditch Authority Meeting. Chairman Nordlof discussed the letters the Ditch Authority received and the responses from Ditch 1 Beneficiary Mike Pepera. The board reviewed and composed questions to send to Ditch Attorney, Kurt Deter. The board also requested a response letter to be sent to Mike Pepera. Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to close the Ditch Authority meeting at 11:24 a.m. and open the regular session.

COUNTY ATTORNEY

County Attorney, James Austad met with the board requesting approval for the Minnesota Counties Computer Cooperative and Strategic Technologies Incorporated for professional services and expertise to obtain computer programming and technical assistance for the maintenance and support of MnCCC computer software.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the Minnesota Counties Computer Cooperative and Strategic Technologies Incorporated for professional services and expertise to obtain computer programming and technical assistance for the maintenance and support of MnCCC computer software and authorize Chairman Nordlof to sign

JAIL INSPECTION

County Sheriff, Gary Fish met with the board and reviewed the Jail Report with the board. Gary informed the board since his level of prisoners average over 5, that he will need to hire two (2) part-time, Dispatch/Jailers to comply with State Mandates.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resources, Savanna Slick and County Sheriff, Gary Fish to advertise, interview and hire two part-time Dispatchers/Jailers.

RECESS

The meeting was called to recess at 12:25 p.m. and reconvened at 6:00 p.m. as follows:

TRUTH IN TAXATION MEETING

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to close the regular meeting and open the Public Hearing for Truth In Taxation meeting at 6:01 p.m.

Members present, Commissioners Waibel, Arnesen, Nordlof and Moorman. Others present, County Auditor/Treasurer, Lorene Hanson.

County Auditor/Treasurer, Lorene Hanson reviewed the 2018 Proposed County Levy at the Truth In Taxation Public Hearing.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to close the Public Hearing and open the regular meeting at 6:55 p.m.

2018 BUDGET AND LEVY

Resolution Adopting

Certified 2018 Budget and Tax Levy

Resolution 2017-12-06

The following Resolution was proposed and moved for adoption by Commissioner Ed Arnesen:

WHEREAS, the Proposed County Budget for the year 2018 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2018:

Revenue Fund $ 1,549,613

Road & Bridge Fund $ 449,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2015 Proposed Budget and Tax Levy $ 2,663,128

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2018:

Twp Road & Bridge $ 450,320*

Twp Fire – Baudette $ 30,000

Twp Fire – Williams $ 25,795

Twp Fire – NW Angle $ 6,500

Total $ 512,615

2018

* $450,320 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (438,320+12,000=450,320)

A public meeting to discuss the 2018 Proposed Budget and Tax Levy was held on Tuesday, December 12, 2017, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room.

The motion was seconded by Commissioner Jon Waibel, and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 7:00 p.m.

Attest: Approved December 28, 2017

___________________________________ _____________________________________

County Auditor//Treasurer, Lorene Hanson Chairman of the Board, James Nordlof

===========================================================================================================================================================================

Commissioner Proceedings

December 28, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 28, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, and Jon Waibel. Absent: Ken Moorman and Ed Arnesen. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with removing Exit Interview from agenda.

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes December of 12, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and Employee of the Year.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$5,758.81, Commissioner Warrants-$3,373.88, Commissioner Warrants-$26,836.42.

Employee of the Year

Social Service Director, Amy Ballard informed the board that this year’s recipient for the “2017 Steve R Sindelir Memorial Award for Excellence” was awarded to Shelley Pepera. The board congratulated Shelley on her award.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval to pay bills that come in after the board meeting to be paid on Auditor warrants, approval of claims, approval to set 2018 mileage rate, approval for a cigarette license, designation of polling places, discuss leases, and to set the 2018 Organization meeting date.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to pay all year end claims against the county by Auditor Warrants.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $68,496.96- Road & Bridge $7,463.52 – Natl Resc Enhance -$2,400.00-EDA $2,572.92-Solid Waste-@4,150.51.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/28/2017 For Payment 12/29/2017

Vendor Name Amount

Applied Concepts, Inc 2,467.50

DataWorks Plus LLC 2,008.86

Hoffman, Philipp & Knutson, PLLC 8,975.00

Koochiching Co Treasurer 2,500.00

North East Technical Service,Inc 2,047.50

TRANE 29,600.00

WatchGuard Video 4,695.00

Widseth Smith Nolting&Asst Inc 4,566.66

54 Payments less than 2000 28,223.39

Final Total: 85,083.91

Further moved to authorize the payment of the following auditor warrants: December 13, 2017- $47,318.10, December 14, 2017- $310,993.27, December 20, 2017-$11,880.41.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to set the 2018 organizational meeting for January 2 at 9:00 a.m.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the Cigarette License for Wilderness Bar and Grill, effective January 1, 2018 thru June 30, 2018.

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

A Resolution Establishing County Precincts and Polling Places

Resolution 17-12-07

WHEREAS, Minnesota Statutes, Section §204B16, Subdivision 1 requires that by December 31^st of each year, the County must designate by resolution a polling place for each election precinct; and

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners, State of Minnesota hereby establishes polling places of the following County precincts: Baudette City Hall – Precincts 1B and 2B; Lake of the Woods County Government Center – All Mail Precincts including: 1A, 2A, 2C, 3A, 3B, 3C, 3D, 3E, 4A, 4B, 4C, 5A, 5B, 5C and 5D.

The resolution was seconded by Commissioner Hasbargen the same being put to a vote, was unanimously carried.

Leases

County Auditor/Treasurer discussed the Leases that are or are coming due this year. The board placed the leases on the January 9^th board agenda.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final payment for SAP 039-608-23 and approval to enter into an agreement with the Commissioners of transportation agency agreement No. 1030039.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Public Works Director, Tim Erickson to accept certificate of performance for SAP 039-608-23 and approve final payment of $68,679.73 to Knife River Materials.

Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the following:

RESOLUTION FOR AGENCY AGREEMENT

Resolution 17-12-08

BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the County of Lake of the Woods, Minnesota to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED, the County Board Chairman and the County Auditor are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 1030039“, a copy of which said agreement was before the County Board and which is made a part hereof by reference.

HUMAN RESOURCES

Human Resources Director, Savanna Slick met with the board and informed the board that Alison Hauger has resigned from her position effective January 2, 2018 and Walt Scribner will retire on April 30, 2018 and requesting permission to advertise, interview and hire. Savanna also informed the board that they have not received any applicants for the E911 Dispatch position. Sheriff Fish stated that he would like to run the ad for a couple more weeks.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire for a Child Protection Social Worker (reliant upon continuance of funding from the State of Minnesota, which was passed by the 2015 Minnesota Legislature for child protection staffing and services.) and Maintenance position.

COMMITTEE MEETING DATES

The board discussed County Parks and the need to check into where the State is at on the transfer of lands and the plan of what the development/use will be.

VALLEY MED FLIGHT

Tami Evavold, Business Development Specialist for Valley Med Flight met with the board via conference call to discuss the change of the membership of the location of where you can be transported from, which now reads that you must be transported out from Lake of the Woods County only.

The past agreement was that any individual whom resides within the boundaries of Lake of the Woods County when in need of transport via air for medical necessity by Valley Med Flight would be covered outside of Lake of the Woods County as well as other States that Valley Med Flight operates in. The board placed this on January 9, 2018 meeting to discuss with the full board.

ADJOURNMENT

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to call the meeting adjourned at 10:15 a.m.

Attest: Approved January 9, 2018

___________________________________ _____________________________________

County Auditor//Treasurer, Lorene Hanson Chairman of the Board, James Nordlof

November, 2017

Commissioner Proceedings

November 14, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November14, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, Jon Waibel, Ken Moorman and Ed Arnesen. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: PERA resolution for Police and Fire and Off site gambling for Order of Police.

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes October 24, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and for the MFIP-Biennial Service Agreement.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$11,378.57, Commissioner Warrants-$7,978.27, Commissioner Warrants-$12,402.69.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the 2018-2019 Minnesota Family Investment Program (MFIP) Biennial Service Agreement.

SWCD

Soil & Water Conservation District Resource Technician, Mike Hirst met with the board and updated the board on the One Watershed One Plan, and reviewed the 2018 County Feedlot Program and Work Plan.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the 2018-2019 MPCA County Feedlot Program Work Plan and authorize Chairman Nordlof to sign.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims, PERA resolution, Support for Paul Bunyan Express, Veterans Grant, Capital and Travel Policy Update, NW Angle Edgeriders and Fraternal Order of Police -off site gambling permit, Government Management Group engagement letter for Cost allocations, Extension Contract and appointments to Extension committee.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $67,551.08- Road & Bridge $36,031.34 –Co. Development- $200.00- Joint Ditch- $4,428.04-Forfeited Tax- $25,549.89-EDA-$6,462.26..

WARRANTS FOR PUBLICATION

Warrants Approved On 11/14/2017 For Payment 11/17/2017

Vendor Name Amount

Cenex Co-Op Services, Inc. 7,542.47

Compass Minerals America 3,849.22

Computer Professionals Unlimited Inc 3,310.00

Cps Technology Solutions 4,828.85

Government Management Group, Inc 3,500.00

Headwater Regional Development Commiss 8,853.74

Hoffman, Philipp & Knutson, PLLC 5,375.00

Howard’s Oil Company 2,494.26

Lakewood Health Center 25,000.00

Lavalla Sand & Gravel Inc 4,082.00

LOW Highway Dept 7,588.35

Mar-Kit Landfill 11,478.50

Mn Dept Of Transp 4,399.21

Powerplan 7,200.00

R & Q Trucking, Inc 2,281.50

Rinke-Noonan 2,850.00

Titan Machinery – Roseau 2,113.70

Woody’s Service 2,705.62

75 2000 Payments less than 30,770.19

Final Total: 140,222.61

Further moved to authorize the payment of the following auditor warrants: October 25, 2017-$443,520.21, November 1, 2017- $403,428.47, November 1, 2017- $4,053.37, November 7, 2017-$281,290.13, November 8, 2017- $89,625.97.

PERA Resolutions

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Resolution No. 17-11-02

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Jeff Poolman meets all of the following Police and Fire membership requirements:

Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
Said position charges this employee with the prevention and detection of crime;
Said position gives this employee the full power of arrest, and
Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Resolution No. 17-11-03

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Craig Severs meets all of the following Police and Fire membership requirements:

Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
Said position charges this employee with the prevention and detection of crime;
Said position gives this employee the full power of arrest, and
Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

RESOLUTION 17-11-04

Paul Bunyan Expressway

After reviewing the concept of the Paul Bunyan Expressway, Lake of the Woods County Board of Commissioners has made the following conclusions:

WHEREAS: The completion of the Paul Bunyan Expressway will provide safer and improved road conditions on Minnesota Highway 371 and provide access to three of the fastest growing counties in Minnesota (Hubbard, Cass, Beltrami),

WHEREAS: The completion of the Paul Bunyan Expressway would provide tourist, development, retail, and other economic opportunities leading to stabilization and security in our community as well as the whole 371 corridor,

WHEREAS: This concept not only provides opportunity in our community, but will contribute to economic opportunity for a nine county area, namely, Roseau, Lake of the Woods, Koochiching, Itasca, Beltrami, Cass, Hubbard, Clearwater and Crow Wing Counties.

WHEREAS: Travel is a major factor in our “Lakes and Pines” region and Minnesota Highway 371 is a major artery route for goods and services into and from the 7 county Metro area

WHEREAS: Completion of this road is considered one of the most strategic investments for the state to provide increased property values, tax revenues, employment, better access to education institutes, tourism and the stimulation business development.

BE IT RESOLVED: That Lake of the Woods County Board of Commissioners supports the completion of the Paul Bunyan Expressway and encourages the completion of Minnesota Highway 371 as a four lane expressway and as a main artery route into the “Lakes and Pines” region. It is our conclusion that this concept is positive for our area and that our organization will participate in the meetings to make plans to complete the Paul Bunyan Expressway.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:

Operational Enhancement Grant Program

Resolution No 17-11-05

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2015 Chapter 77, Article 1, Section 37, Subdivision 2. This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to remove the “Consent to Travel from the Capital Expenditure Policy and the Travel Policy.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the application to conduct off-site gambling for NWA Edgeriders for off –site raffles to be conducted at Jerry’s Bar & Restaurant on March 2, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the application to conduct off-site gambling for NWMN Fraternal Order of Police Lodge #8 for off-site raffles to be conducted at Sportsman’s Lodge on February 26, 2018.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to enter into an agreement with Government Management Group for Services Cost Allocation Plans in the amount of $3,600 for fiscal years ending December 31, 2017, 2018, 2019 and authorize Chairman Nordlof to sign.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to appoint the following to the Lake of the Woods County Extension Committee for a three year term, beginning January 1, 2018- Tabatha Ubel, Nicole Olson and Ken Horntvedt.

11—14-17

Kelly Creek Road Vacation

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to authorize Michelle Moren, from Patrick D. Moren Law Firm to file action in Lake of the Woods County District Court to clear up one of the parcels of real property affected by the vacation of Kelly Creek Road, which was unknown.

Extension Contract

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the School lease payment has increased by $50 per month which will include the telephone line, and will bring the contract to the next board meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board discussed the Township Road Inventory with the board. The board requested Tim to contact Rinke Noonan Law firm and ask if they are available to meet with the board to discuss this further. Tim will contact them and get back to the board. Tim also presented two resolutions for the board to pass so he can apply for funds to defer the cost of construction on 1^st Ave NW and 15th St. SW.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

RESOLUTION NO 17-11-06

Supporting Pursuit of Local Road Improvement Program Funding

WHEREAS, Local Road Improvement Program (LRIP) funds are available for local agency projects meeting Routes of Regional Significance or Rural Road Safety criteria; and

WHEREAS, Lake of the Woods County and the City of Baudette have identified 1^st Ave NW (CSAH 23) as a local road that would have a positive impact to the community through reconstruction; and

WHEREAS, Lake of the Woods County will maintain the road for the lifetime of the improvements.

NOW THEREFORE, be it resolved by the Board of Commissioners of the County of Lake of the Woods, Minnesota:

That Lake of the Woods County hereby supports the application for the Local Road Improvement Program Grant for the reconstruction of 1^st Ave NW (CSAH 23).

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following

RESOLUTION NO 17-11-07

Supporting Pursuit of Local Road Improvement Program Funding

WHEREAS, Local Road Improvement Program (LRIP) funds are available for local agency projects meeting Routes of Regional Significance or Rural Road Safety criteria; and

WHEREAS, Lake of the Woods County has identified 15^th Ave SW (TR 390) as a local road that would have a positive impact to the community through reconstruction; and

WHEREAS, Lake of the Woods County will maintain the road for the lifetime of the improvements.

NOW THEREFORE, be it resolved by the Board of Commissioners of Lake of the Woods County, Minnesota:

That Lake of the Woods County hereby supports the application for the Local Road Improvement Program Grant for the reconstruction of 15^th Ave SW (TR 390).

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board requesting approval for reviewed/revised job descriptions.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approval of all job descriptions effective November 14, 2017 and authorize Human Resource Director, Savanna Slick to send all job descriptions to MRA to be reevaluated that have not been evaluated in the last year.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:45 p.m.

Attest: Approved November 28, 2017

___________________________________ _____________________________________

County Auditor//Treasurer, Lorene Hanson Chairman of the Board, James Nordlof

October, 2017

Commissioner Proceedings

October 10, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 10, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, Jon Waibel, Ken Moorman and Ed Arnesen. Also present were: Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Special Session, years of service recognition.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes September 26, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$6,032.50, Commissioner Warrants-$5,739.42, Commissioner Warrants- $37,096.11, Commissioner Warrants-$151.08.

AUDITOR/TREASURER

Deputy Auditor/Treasurer Janet Rudd met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $62,814.50- Road & Bridge $434,984.75 –Co. Development- $604.20- Solid Waste- $27,159.19-EDA-$52.68.

WARRANTS FOR PUBLICATION

Warrants Approved On 10/10/2017 For Payment 10/13/2017

Vendor Name Amount

Baudette LOW Airport 31,500.00

Cenex Co-Op Services, Inc. 8,286.85

Computer Professionals Unlimited Inc 3,354.00

Evergreen Implement Company 16,280.00

Howard’s Oil Company 2,674.65

LOW Highway Dept 5,892.28

Mar-Kit Landfill 12,294.50

Mn State Auditor’s 2,158.05

Olson Construction 21,660.00

R & Q Trucking, Inc 2,701.50

Voyageurs Comtronics, Inc 2,640.00

Widseth Smith Nolting&Asst Inc 3,108.21

Woody’s Service 9,982.79

Ziegler, Inc 377,352.46

70 Payments less than 2000 25,730.03

Final Total: 525,615.32

Further moved to authorize the payment of the following auditor warrants: September 27, 2017- $1,326,294.42,-October 4, 2017-$57,335.18, October 5, 2017-$345,695.72.

Liquor License

Deputy Auditor/Treasurer, Janet Rudd met with the board requesting approval for a Liquor License for Rainy River Resort Inc.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve an On-Sale/Sunday Liquor License for Rainy River Resort Inc. effective November 1, 2017- June 30, 2018 contingent approval of County Sheriff and County Attorney.

Special Session

Deputy Auditor/Treasurer, Janet Rudd informed the board that County Auditor/Treasurer, Lorene Hanson requested that the board hold a special session to discuss the 2016 Audit.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to hold a Closed Special Session- Attorney Client Privileges on October 16, 2017 at 8:00 a.m.

LAND AND WATER PLANNING

Buffer Ordinance –Public Hearing

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 9:45 a.m. and open the Public Hearing to review the Buffer Ordinance. Land and Water Planning Director, Josh Stromlund met with the board and presented the Buffer Ordinance for Lake of the Woods County. Josh informed the board that the Planning Commission met and reviewed the ordinance and that the Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be approved with conditions:

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the following Findings and Fact Decision:

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant: Lake of the Woods County Date: October 4, 2017

Location/Legal Description: Entire County

Project Proposal: Consideration of adoption of the Lake of the Woods Buffer Ordinance

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )

Why or why not? Soil, water and pollution issues.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? Same as #1.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( ) N/A ( )

Why or why not? Same as #1.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )

Why or why not? Will not.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )

Why or why not? Affect all public waterways and ditches.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES (X) NO ( ) N/A ( )

Why or why not? Public waterway.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows: Changes discussed at meeting, if allowed.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved as Presented ( ) Approved with Conditions (X) Denied ( )

October 4, 2017 _____________________________________

Date Tom Mio

Chair, Planning Commission

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the Public Hearing at 10:05 a.m. and open the regular session.

COMMISSIONERS

Chairman Nordlof on behalf of Lake of the Woods County Commissioners offered the following resolution in regards to Heavy Equipment Operators, Doug Arnold and George Risser retirements.

RESOLUTION

Doug Arnold

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution No. 17-10-03

WHEREAS; Doug Arnold has served the residents of Lake of the Woods County for thirty-eight (38) years as a Heavy Equipment Operator;

WHEREAS, Doug will retire from county service, effective October 11, 2017;

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Doug for his many years of dedicated service.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution No. 17-10-04

WHEREAS; George Risser has served the residents of Lake of the Woods County for thirty (30) years as a Heavy Equipment Operator;

WHEREAS, George will retire from county service, effective October 6, 2017;

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to George for his many years of dedicated service.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

ROD THOMPSON

Rod Thompson met with the board to discuss drainage issues on Co. Road 154, access and roads within Waibel Estates. Tim proposed the following to the board: within the next week, the Highway Department will be surveying the ditches on both sides of the Ship’s Wheel road and begin to prepare plans for improving drainage on that corridor. These plans will be used to determine elevations to replace the entrance culvert to the Waibel Estates. This culvert is expected to be installed prior to freeze-up. Tim also explained that in the county site visit this spring. They looked at the east-west platted roads in Waibel Estates as well as the north half of Golden Gopher Road and they are the nearest to meeting Township Road standards, mainly needing minor shaping and drainage. The County will do the shaping of the grades and the developer needs to make the ditches drain. Currently, there is no room for equipment to turn around at the ends of the east- west roads. The developer will need to put approaches into Lot 4-Block 1, Lot 5-Block 2, Lot 3 Block 3, and Lot 3 Block 4 for turn-arounds that accommodate the County’s equipment. Culverts would need to be added for access to these lots when they are developed anyway and according to the County’s culvert policy the developer will assume the cost for materials and installation of these culverts. Once the drainage problem is addressed and the culverts are installed, the County Board will consider the north half of Golden Gopher Road and the east-west segments of Badger Road and the Fighting Sioux Loop for acceptance as Township Roads. If the swale that was put in between Fighting Sioux Loop and 28^th Ave is to be used as permanent drainage for the roads, a drainage easement will have to be granted to the County to maintain that swale. The remaining segments of Golden Gopher Road, Badger Road and Fighting Sioux Loop still require work before they will meet Township Road standards. When the developer addresses those deficiencies, these segments may be brought to the County Board for consideration of acceptance as Township Roads. The board discussed the proposal Tim presented and the consensus of the Board was they were in agreement with this proposal.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 11:04 a.m.

Attest: Approved October 24, 2017

___________________________________ _____________________________________

Deputy Auditor//Treasurer, Janet Rudd Chairman of the Board, James Nordlof

September, 2017

Commissioner Proceedings

September 12, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 12, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, JonWaibel and Ken Moorman. Absent: Commissioner Ed Arnesen was absent due to other county business. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Hazardous Materials, Permission to advertise and interview, DNR easement, Off Road Vehicle Grant.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes August 22, 2017.

SOCIAL SERVICES

Claims

County Auditor/Treasurer, Lorene Hanson met with the board for Social Service Director, Amy Ballard requesting approval for the Social Services claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$10,991.10, Commissioner Warrants-$8,001.26, Commissioner Warrants- $32,901.82

Cell Phone Stipend

County Auditor/Treasurer, Lorene Hanson met with the board for Social Service Director, Amy Ballard requesting approval for a cell phone stipend for Office Support Specialist Jo Aery.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve a cell phone stipend for Office Support Specialist, Jo Aery for a cell phone stipend in the amount of $60.00 per month effective October 1, 2017.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board requesting approval to advertise and interview for an Assistant Zoning Inspector.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize Human Resource Director, Savanna Slick and Land and Water Planning Director, Josh Stromlund to advertise interview and hire for Assistant Zoning Inspector.

CHAMBER OF COMMERCE

Mike Hovde, representing the Baudette Chamber of Commerce met with the board requesting funding for the Fourth of July fireworks. Mike explained that they purchase the fireworks in November for coming celebration. Due to a shortage of donations they have a shortfall of $5,000. City of Baudette agreed to donate $2,500 if the County would match the funding.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to contribute $2,500 for fireworks for the upcoming Fourth of July celebration in 2018.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $31,134.33- Road & Bridge $61,050.66 –Joint Ditch- $4,230.00- Solid Waste- 27,094.12-EDA-2004.44, Co. Development-$276.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/12/2017 For Payment 9/15/2017

Vendor Name Amount

Computer Professionals Unlimited Inc 3,310.00

Erickson/Wyatt D 5,000.00

Howard’s Oil Company 5,501.32

Knife River Materials Inc 22,417.07

LOW Highway Dept 7,785.00

LOW School District–390 6,000.00

M-R Sign Co, Inc 4,030.30

Mar-Kit Landfill 15,939.50

Titan Energy Systems, Inc 2,083.00

Titan Machinery – Roseau 4,015.62

Widseth Smith Nolting&Asst Inc 13,849.42

Woody’s Service 6,572.65

63 Payments less than 2000 29,285.67

Final Total: 125,789.55

Further moved to authorize the payment of the following auditor warrants: August 23, 2017- $30,249.49, August 24, 2017 – $2,185.00, August 30, 2017-$474,247.66, -September 06, 2017-$508,823.19, September 8, 2017-$212,991.08, September 8, 2017-(455.56).

Reserve Account

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to set up a Reserve Account for County Attorney Office for Sexual Assault Nurses Exam (SANE)

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to set up a Reserve Account for SANE in the amount of $10,000.

PROPOSED 2018 BUDGET AND LEVY

County Auditor/Treasurer, Lorene Hanson met with the board and presented the Proposed 2018 Budget and Levy.

Resolution

Resolution Adopting

Proposed 2018 Budget and Tax Levy

Resolution 2017-09-12

The following Resolution was proposed and moved for adoption by Commissioner Jon Waibel:

WHEREAS, the Proposed County Budget for the year 2018 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2018:

Revenue Fund $ 1,549,613

Road & Bridge Fund $ 449,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2015 Proposed Budget and Tax Levy $ 2,663,128

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2018:

Twp Road & Bridge $ 450,320*

Twp Fire – Baudette $ 30,000

Twp Fire – Williams $ 25,795

Twp Fire – NW Angle $ 6,500

Total $ 512,615

2018

* $450,320 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (438,320+12,000=450,320)

A public meeting to discuss the 2018 Proposed Budget and Tax Levy will be held on Tuesday, December 12, 2017, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room.

The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

LakeWood Health Contract

County Auditor/Treasurer, Lorene Hanson met with the board and presented LakeWood Health Centers Contract to the board for approval.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of service agreement, between Lake of the Woods County and LakeWood Health Center for Community Health Services in the amount of $93,220 effective January 1, 2018 thru December 31, 2018.

Lost Warrant

County Auditor/Treasurer, Lorene Hanson met with the board and presented a lost warrant application for Lindsay Tillery.

Motion

Motion was made by Commissioner Hasbargen, seconded by Waibel and carried unanimously to approve the application and affidavit for lost warrants for Lindsay Tillery, dated May 12, 2017 for $218.22 without furnishing indemnifying bond.

MN Power Amendment to Tower Space Lease

County Auditor/Treasurer, Lorene Hanson met with the board and presented Amendment of the Tower Space Lease Agreement at the Williams Tower Site and Baudette Tower Site with Minnesota Power, a division of ALLETE, Inc.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the Amendment Tower Space Lease and authorize Chairman Nordlof to sign.

DNR Easement- Robert and Debra Warzecha

County Auditor/Treasurer, Lorene Hanson met with the board and requested authorization for signatures for the Easement Agreement with Robert and Debra Warzecha for the perpetual easement that was approves on July 25, 2017 meeting.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Chairman Nordlof and County Auditor/Treasurer, Lorene Hanson to sign the Warzecha Easement Agreement.

State Auditor’s Letter

County Auditor/Treasurer, Lorene Hanson met with the board and presented a letter to the State Auditor in regards to the Annual Audits to resolve the concerns that the State Auditors have raised and requested authorization for signatures.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the letter to the State Auditor.

DITCH AUTHORITY

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 9:52 a.m. and open the Ditch Authority Meeting.

Discussion

Discussed a letter received from a Ditch Beneficiary in regards to ditches that have been filled in to convert the land into natural wetlands. With this being done, the water has prevented the drainage of this property to Ditch 1. The board requested that Public Works Director to look into this issue.

The board also discussed work to be done on Ditch 24.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the Ditch Authority meeting at 10:09 a.m. and open the regular meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and updated them on County Road 8 and informed the board that weather permitting, the shoulder will be completed shortly. Tim informed the board that the newly hired Maintenance worker at the NWA has resigned and now are re-advertising for this position.

AMEND AGENDA

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to amend the Agenda and add Non Bargaining Union Health Insurance.

Union Health Insurance

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that there was an inquiry about possible non-union employees going with the Unions non-bargaining Health Insurance. Lorene informed the board that after research with the Union 49er’s representative, all eligible employees would have to be on the insurance and they would all be considered a family policy. After discussion, the board felt that this was not cost effective.

HAZARDOUS MATERIALS

Commissioner Waibel discussed concerns of Hazardous Materials and what kind of action plan is available at the county level in case of a spill. Commissioner Waibel will discuss this with Emergency Management Director, Jill Olson.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to fix the plumbing issues in the holding cell and salaries for Deputy Sheriffs that have been recently hired with the merging of Law Enforcement with the City of Baudette. The consensus of the board was to get the plumbing issues fixed with cost up to $3,000.

Salaries

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve Deputy Sheriff, Nate Hayes job grade at 13, step 5, $23.59 per hour, points 288, effective September 1, 2017.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve Part-time Deputy Sheriff, Jeff Poolman job grade at 12, step 4, at $21.84 per hour, points 282, effective September 1, 2017.

DNR GRANT

County Sheriff, Gary Fish met with the board requesting approval to enter into a Grant Contract for Off-Highway Vehicle Safety Enforcement Grant with the State of Minnesota.

Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously:

Resolution 17-09-01

WHEREAS, the State of Minnesota, acting through its Commissioner of Natural Resource (“STATE”) and Lake of the Woods County (Grantee), under MN Stat. § 84.024 the State is empowered to enter into this grant;

WHEREAS, the State, under Laws of Minnesota 2017 Chapter 93, Section 3, Subdivision 6, is authorized to provide reimbursement grants to counties to cover cost related to labor and equipment in the enforcement of off highway vehicle laws, rules and regulations, as well as holding staff training in the same, and providing local youth training classes, in the manner described in the Grantee’s proposed Budget;

WHEREAS, the Grantee represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State; pursuant to Minnesota Statutes § 16B.98, Subdivision 1, the Grantee agrees to minimize administrative costs as a condition of the grant;

WHEREAS, the term of grant agreement is effective August 14, 2017, or the date the state obtains all required signatures under Minnesota Statute § 16B.98, subdivision 5, whichever is later. Per, Minn.Stat.§16B.98, Subdivision 7, no payments will be made to the Grantee until this grant contract is fully executed. The Grantee must no begin work under this grant contact until this contract is fully executed and the Grantee has been notified by the State’s Authorized Representative to begin the work, and this grant expires June 30, 2019, or until all obligations have been satisfactorily fulfilled, whichever occurs first;

WHEREAS, Grantee will be reimbursed once annually for eligible OHV Safety Enforcement Grants, including one or more of the following:

Grantee staff time to participate in OHV/ATV activities, including attendance at training classes, also holding local safety training education programs for local riders. Training for grantee staff working to enforce any OHV related law, rule or regulation is MANDATORY
Purchase of ATV’s for use In patrolling;
ATV maintenance, fuel and enforcement related costs;
Trailers, trailer maintenance and repair (no cost related to towing vehicle repair);
Helmets and other related protective gear (no standard uniforms or equipment);
Other equipment dedicated solely to Off Highway Vehicle Enforcement Work;
Submit Annul Performance Reports and Reimbursement Request for each year;
Post on the Grantee’s website, a copy of the two page performance report, in accordance with the 2009 Laws of Minnesota, Chapter 37, Article 1, Section 4, and Subdivision 1.

NOW THEREFORE, BE IT RESOLVED, that the Grantee will be reimbursed up to $9,900.00 in state fiscal year 2018 for expenses incurred between the effective date of the grant and June 30, 2018, and $9,900.00 in fiscal year 2019, for expenses incurred between July 1, 2018 and June 30, 2019, as determined by the grant funding formula, total obligation of the State for all compensation and reimbursements to the Grantee under this grant agreement will not exceed $19,980.00;

SMALL CITIES DEVELOPMENT PROGRAM

Rusty Madoll met with the board to discuss the Small Cities Development grant that his Uncle had on his property, which Rusty purchased. The board discussed the grant agreement of re-payment which the previous owner had entered in. County Attorney will review and make recommendation to the board.

LAKE OF THE WOODS TOURISM UPDATE

Executive Director for Lake of the Woods Tourism Bureau, Joe Henry met with the board and updated the board on the past tourism year. He also informed the board that the Tourism Bureau would like to apply to host the International Plowing Competition that will be coming to the USA in 2019. The board stated that they would be willing to sign the letter of intent for hosting this competition.

GREAT NORTHERN TRANSMISSION LINE

Matthew Hagelin, Kyle Larson and Terri Bagwell met with the board and updated them on the Great Northern Transmission Line Project.

TRANE

Maintenance Supervisor, Peder Hovland and Trane Manager Scott Rietsema met with the board to discuss the heating issues within the Social Services Department. Scott informed the board that Trane will sell to the county a boiler for $94,000. County Auditor/Treasurer, Lorene Hanson requested an itemized bill for the previous work and for the current quote. The County Board requested this itemization be received before payment is made.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to purchase the boiler from Trane in the amount of $94,000, which includes installation, from the Building Fund.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 1:00 p.m.

Attest: Approved September 26, 2017

___________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, James Nordlof

August, 2017

Commissioner Proceedings

August 8, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 8, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, Ed Arnesen and Cody Hasbargen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Paul Bunyan Transit and Golf Course Roads.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of July 25 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$7,543.12, Commissioner Warrants-$5,141.74, Commissioner Warrants- $13,624.42.

Paul Bunyan Transit

Social Service Director, Amy Ballard met with the board and informed the board that the transit is running smoothly and weekend service transit is not available in our area.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $47,241.17- Road & Bridge $171,287.45-Co. Development $1,097.41-Solid Waste, $4,300.00-Joint Ditch, $1,380.00-Solid Waste, $21,636.95- EDA, $726.20.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/08/2017 For Payment 8/11/2017

Vendor Name Amount

Computer Professionals Unlimited Inc 3,354.20

Envirotech Services Inc 97,359.43

Howard’s Oil Company 2,740.52

Johnston Concrete Inc 15,828.00

Liberty Tire Recycling, LLC 2,689.60

LOW Highway Dept 5,585.00

LOW Soil & Water Cons. Dist. 23,406.50

Mar-Kit Landfill 12,152.50

Nortrax Inc 7,200.00

Roger’s Two Way Radio, Inc 3,405.00

Strata Corp, Inc 2,219.17

Team Lab 37,950.00

Widseth Smith Nolting&Asst Inc 4,300.00

Woody’s Service 5,376.97

Zuercher Technologies, LLC 2,190.00

62 Payments less than 2000 21,912.29

Final Total: 247,669.18

Further moved to authorize the payment of the following auditor warrants: July 26, 2017- $32,750.08, August 2, 2017 – $91,957.69, August 2, 2017- $148,896.53, August 2, 2017-(1.00).

DITCH AUTHORITY

Public Works Director, Tim Erickson met with the board to inform them of the work that has been done on ditches and the projected plans for the future. Tim also discussed the ditch assessments with the board. Chairman Nordlof placed the Ditch Authority on the August 22 board agenda for further discussion for ditch assessments. Tim gave an update to the board on road construction projects.

LITTLE BROTHER/LITTLE SISTER PROGRAM

Little Brother/Little Sister Program Director, Sue Paulson and NWCAA Director Tim Anacabe met with the board to give an update on the program and informed the board that they have 12 children in the program and in need of more Mentors for the program.

COUNTY SURVEYOR

County Surveyor, Donn Rasmussen, and Surveyor Chad Conner met with the board and updated the board on the following projects:

Remounmentation
Kelly Creek Plat
Lake of the Woods Beachmark Project
St. Hwy 14
Wetland Delineation-Expansion of Landfill

COMMISSIONER UPDATE

Waible Estates- Road Discussion
State Auditors meeting update

Recess

The meeting was called to recess at 11:30 p.m. and reconvened at 11:35 p.m.

HUMAN RESOURCES

Human Resources Director, Savanna Slick and Land and Water Planning Director, Josh Stromlund met with the board to discuss the Environmental Specialist position.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:05 p.m.

Attest: Approved August 22, 2017

___________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, James Nordlof

July, 2017

Commissioner Proceedings

JULY 11, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 11, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, Ed Arnesen and Cody Hasbargen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Special Permit-UPS and Airport update.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of June 27, 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$13,445.92, Commissioner Warrants-$5,575.59, Commissioner Warrants- $5,634.36.

Fee Policy

Social Service Director, Amy Ballard met with the board requesting approval for the offices Financial Eligibility & Fee Policy which is mandated by Minnesota or Federal laws supersede this policy.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the Financial Eligibility & Fee Policy for Lake of the Woods Social Services Department.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue $46,703.40- Road & Bridge $196,163.01- Joint Ditch-$10,183.29-Solid Waste, $23,940.22- EDA, $1,896.51.

WARRANTS FOR PUBLICATION

Warrants Approved On 7/11/2017 For Payment 7/14/2017

Vendor Name Amount

Code 4 Services LLC 9,165.79

Computer Professionals Unlimited Inc 13,498.00

Fort Distributors Ltd 18,421.20

Howard’s Oil Company 7,430.09

Lavalla Sand & Gravel Inc 168,285.00

LOW Highway Dept 16,542.04

Mar-Kit Landfill 15,241.50

Roger’s Two Way Radio, Inc 4,639.50

Voyageurs Comtronics, Inc 2,689.90

48 Payments less than 2000 22,973.41

Final Total: 278,886.43

Further moved to authorize the payment of the following auditor warrants: June 28, 2017- $28,155.59-July 5, 2017 – $92,721.30- July 6, 2017-$175,592.85.

BUDGET DATES

County Auditor/Treasurer Lorene Hanson met with the board requesting the board to set budget dates for 2018 Budget. The board set August 14 and 15 to begin the 2018 budget process.

SHERIFF

County Sheriff, Gary Fish met with the board requesting permission to work the stone 2016 Stonegarden Grant.

Resolution

The following resolution was offered by Commissioner Arnesen and seconded by Commissioner Hasbargen and carried unanimously to adopt the following resolution:

AMEND COUNTY SHERIFF SALARY RESOLUTION 17-07-01

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2016;

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an

Operation Stonegarden 2016 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officer’s and himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2016 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of S 29,410.00 overtime and $3,241.50 fringe benefits; and

WHEREAS, it is estimated that these additional border security duties will necessitate that the

Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2016 grants, all of the additional overtime worked by officer’s devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as

originally set by this board on December 13, 2016 was $78,748.80 and fringe benefits were

$13,899.17, be amended so that the sheriff’s salary is increased by the sum of $6,526.08 and

fringe benefits are increased by $1,151.85 commencing July 16, 2017 through December 31,

2017, with the increase funding from the Operation Stonegarden 2016 grant contingent upon the following:

That the Operation Stonegarden 2016 grant funding be available; and
That the sheriff works, in addition to his regular duties, eight (8) hours per week of said

Operation Stonegarden 2016 grant.

At such time that the Operation Stonegarden 2016 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2016 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 13, 2016.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and requested approval for reappointment of members to the Joint Drainage Authority between Lake of the Woods County and Roseau County for Joint Ditch 22 and 62. Tim also updated the board on the current road projects his department is working on.

Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously the following resolution:

STATE OF MINNESOTA

LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS

ROSEAU COUNTY BOARD OF COMMISSIONERS

SEATED CONCURRENTLY PURSUANT TO MINNESOTA STATUTES SECTION 103E.235 FOR THE PURPOSE OF REAPPOINTING MEMBERS TO THE JOINT DRAINAGE AUTHORITY BOARD FOR LAKE OF THE WOODS / ROSEAU COUNTIES JOINT/JUDICIAL DITCH 22

RESOLUTION NO. 17-07-02

The matter of the petition of the Appointment of Members to the Joint Drainage Authority Board

Appointment Order

The County Boards of Commissioners of Lake of the Woods and Roseau Counties, meeting concurrently at their regular meetings on July 11, 2017, considered appointments to the Joint Drainage Authority Board of Roseau and Lake of the Woods Counties Joint/Judicial Ditch (JD) 22. After consideration of the matter and upon motion and second duly noted in the minutes of meeting, the Boards adopt the following Findings and Order:

WHEREAS, the Lake of the Woods and Roseau Counties JD 22 is an existing Joint Ditch between the two Counties and the Joint Drainage Authority for JD 22 was established by previous joint action of the County Boards of Commissioners; and

WHEREAS, the resolution establishing the Joint Drainage Authority did not address the filling of vacancies or re-appointment of membership to the Joint Drainage Authority Board; and

WHEREAS, vacancies exist on the Joint Drainage Authority Board.

THEREFORE, based on the forgoing, the Boards of Commissioners of Lake of the Woods and Roseau Counties, seated concurrently, adopt the following:

ORDER

The Boards acknowledge and reestablish the Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 for Lake of the Woods and Roseau Counties JD 22.
Vacancies on the Joint Drainage Authority Board are filled by following initial members:
1. Kenneth Moorman (Lake of the Woods County, District 3)
2. Edward Arnesen (Lake of the Woods County, District 5)
3. Jonathan Waibel (Lake of the Woods County, District 4)
4. Russell Walker (Roseau County, District 4)
5. Glenda Phillipe_ (Roseau County, District 1)
Future vacancies on the Joint Drainage Authority Board shall be filled by the successor Commissioner from the district indicated.
In the case of a conflict of interest of one or more Board members making a quorum or majority impossible, the County Boards, by concurrent resolutions, may make temporary appointments to the Joint Drainage Authority Board.
Lake of the Woods County is designated as the “majority” county for JD 22. The Lake of the Woods County Auditor/Treasurer shall coordinate with the Roseau County Auditor and proceed with future management and administration of JD 22 according to Minnesota Statutes Chapter 103E.
The Joint Drainage Authority acknowledged and reestablished herein shall be perpetual until either dissolved or modified by future action of the Lake of the Woods and Roseau County Boards of Commissioners, seated jointly.
This Order may be signed in counterparts and the counter parts together constitute the full Order.

After discussion, the resolution Passed and the Findings and Order were Adopted.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously the following resolution:

STATE OF MINNESOTA

LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS

ROSEAU COUNTY BOARD OF COMMISSIONERS

SEATED CONCURRENTLY PURSUANT TO MINNESOTA STATUTES SECTION 103E.235 FOR THE PURPOSE OF REAPPOINTING MEMBERS TO THE JOINT DRAINAGE AUTHORITY BOARD FOR LAKE OF THE WOODS / ROSEAU COUNTIES JOINT/JUDICIAL DITCH 62

Resolution NO. 17-07-03

The matter of the petition of the Appointment of Members to the Joint Drainage Authority Board

Appointment Order

The County Boards of Commissioners of Lake of the Woods and Roseau Counties, meeting concurrently at their regular meeting on July 11, 2017, considered appointments to the Joint Drainage Authority Board of Roseau and Lake of the Woods Counties Joint/Judicial Ditch (JD) 62. After consideration of the matter and upon motion and second duly noted in the minutes of meeting, the Boards adopt the following Findings and Order:

WHEREAS, the Lake of the Woods and Roseau Counties JD 62 is an existing Joint Ditch between the two Counties and the Joint Drainage Authority for JD 62 was established by previous joint action of the County Boards of Commissioners; and

WHEREAS, the resolution establishing the Joint Drainage Authority did not address the filling of vacancies or re-appointment of membership to the Joint Drainage Authority Board; and

WHEREAS, vacancies exist on the Joint Drainage Authority Board.

THEREFORE, based on the forgoing, the Boards of Commissioners of Lake of the Woods and Roseau Counties, seated concurrently, adopt the following:

ORDER

The Boards acknowledge and reestablish the Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 for Lake of the Woods and Roseau Counties JD 62.
Vacancies on the Joint Drainage Authority Board are filled by following initial members:
- Kenneth Moorman (Lake of the Woods County, District 3)
- Edward Arnesen (Lake of the Woods County, District 5)
- Cody Hasbargen (Lake of the Woods County, District 2)
- Russell Walker (Roseau County, District 4)
- Roger Falk (Roseau County, District 3
Future vacancies on the Joint Drainage Authority Board shall be filled by the successor Commissioner from the district indicated.
In the case of a conflict of interest of one or more Board members making a quorum or majority impossible, the County Boards, by concurrent resolutions, may make temporary appointments to the Joint Drainage Authority Board.
Lake of the Woods County is designated as the “majority” county for JD 62. The Lake of the Woods County Auditor/Treasurer shall coordinate with the Roseau County Auditor and proceed with future management and administration of JD 62 according to Minnesota Statutes Chapter 103E.
The Joint Drainage Authority acknowledged and reestablished herein shall be perpetual until either dissolved or modified by future action of the Lake of the Woods and Roseau County Boards of Commissioners, seated jointly.
This Order may be signed in counterparts and the counter parts together constitute the full Order.

After discussion, the resolution Passed and the Findings and Order were Adopted.

UPS

Mike Reed, representing UPS met with the board requesting a letter of support for UPS to add TH72 and TH71 between Bemidji and Baudette Minnesota to the approved twin trailer route. Mike explained that with ANI Pharmaceuticals growth, UPS needs flexibility to use twin trailers to meet the package distribution and timing required to ship their products. UPS distribution center in Bemidji, Bloomington, and Eagan process the packages from the ANI facility in Baudette.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to support the request from UPS to be approved by MnDOT for twin trailer route from CSAH72 and CSAH71, between Bemidji and Baudette, Minnesota.

RECESS

The meeting was called to recess at 10:58 a.m. and reconvened at 11:05 a.m.

MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST

MCIT Risk Management Consultant, Bob Goede met with the board and presented the 2017 MCT Report to the board.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:10 a.m.

Attest: Approved July 25, 2017

___________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, James Nordlof

=========================================================================================================================================================================

Commissioner Proceedings

July 25, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 25, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, Ed Arnesen and Cody Hasbargen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the removal of Zach Crompton from the agenda.

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of July 11, 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$4,714.03, Commissioner Warrants-$3,850.09, Commissioner Warrants- $19,313.01.

Training Request

Social Service Director, Amy Ballard met with the board requesting approval for out of State training for staff to attend.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve out of state training for Social Service staff to attend.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $48,080.11- Road & Bridge $29,293.56Co. Development $1,454.50-Solid Waste, $8264.09- EDA, $3,861.27.

WARRANTS FOR PUBLICATION

Warrants Approved On 7/25/2017 For Payment 7/28/2017

Vendor Name Amount

Arrowhead Library System 33,118.00

Cenex Co-Op Services, Inc. 8,739.65

Fort Distributors Ltd 7,224.00

Headwater Regional Development Commiss 3,307.76

Jake’s Quality Tire Inc 2,212.46

R & Q Trucking, Inc 4,895.00

Widseth Smith Nolting&Asst Inc 2,079.83

Woody’s Service 4,265.34

Ziegler, Inc 3,540.17

51 Payments less than 2000 21,571.32

Final Total: 90,953.53

Further moved to authorize the payment of the following auditor warrants: July 12, 2017- $68,487.41-July 19, 2017 – $31,626.51.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board informing them that he has a candidate for the Highway Maintenance Department at the NWA and that the candidate counter offered salary for a step 4. After discussion the Commissioners counter offered the candidate a Step 3. If the candidate accepts the counter offer, this position will be at a grade 10, Step 3, 19.12, points 233, effective July 31, 2017.

Trap Club

Coach Bob Laine met with the board and thanked the board for all the support that they have given to the Trap Club. Bob also informed the board that the club has grown to 41 kids participating this past year.

DNR FORESTRY

Easement

Area Supervisor Forester, Adam Munstenteiger, and Bob Warzecha met with the board to discuss an existing county easement over state land to provide Bob Warzecha access to his property. In exchange, Mr. Warzecha will donate easement across his property to access the site leased by the Lake of the Woods Sheriff and DNR Conservation.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to provide a county easement over state land to Bob Warzecha, with exchange of the donation of easement across his property for access for Lake of the Woods Sheriff and DNR Conservation.

Timber Harvest

Area Supervisor Forester, Adam Munstenteiger informed the board of the Timber Harvest projects at the NWA. He informed the board that forest management is working with all affected parties, logging, tribal lands and DNR. The consensus of board is that they are in support of the timber harvest at the NWA.

RECESS

The meeting was called to recess at 10:35 a.m. and reconvened at 10:40 a.m.

GRANT FUNDING

Land and Water Planning Director, Josh Stromlund and SWCD Resource Technician, Corryn Trask met with the board and informed them of a grant that maybe available to assist with Judicial Ditch 28. Josh explained that this would be a two phase project and at this time they do not have an estimated cost but would like to have SWCD continue. The DNR is working on a design for this project. The consensus of the board was that the Ditch Authority will move forward with this project. The board discussed the assessment of Judicial Ditch 28 with possible assessment time of two to three years.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stomlund met with the board and presented a Conditional Use Permit for the boards consideration of approval. Adrian’s Resort Inc. is requesting to replace five (5) non-conforming cabins with four (4) cabins within a commercial planned unit development, where the non-conformity is caused by excess density in the shoreland zone of the Rainy River. The Rainy River is an Agricultural River Segment. Josh reviewed the Findings of Fact of the Planning Commissioner and informed the board that they approved this application with no conditions of the project.

Motion

Motion was made Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the following Conditional Use Permit.

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant: Adrian’s Resort Inc. Date: July 12, 2017

Location/Legal Description: A 3.43 acre tract in Govt. Lot 3, Section 24, Township 162 North, Range 32 West (Wheeler) – Parcel ID #19.24.41.020.

Project Proposal: Applicant is requesting to replace five (5) non-conforming cabins with four (4) cabins within a commercial planned unit development, where the non-conformity is caused by excess density in the shoreland zone of the Rainy River. The Rainy River is an Agricultural River Segment.

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )

Why or why not? Economic resort area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? Improve fire safety, handicap access.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads? YES ( ) NO ( ) N/A (X)

Why or why not? Not changing.

8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )

Why or why not? All resort area.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES (X) NO ( ) N/A ( )

Why or why not? Resort activity.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X) NO ( ) N/A ( )

Why or why not? New system coming.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES (X) NO ( ) N/A ( )

Why or why not? Existing and new sewage system in plans.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (X) NO ( ) N/A ( )

Why or why not? No change.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES ( ) NO ( ) N/A (X)

Why or why not? No change.

The specific conditions of approval are as follows: NONE

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved as Presented (X) Approved with Conditions ( ) Denied ( )

July 12, 2017 _____________________________________

Date Tom Mio

Chair, Planning Commission

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

WILLIAMS CREEK

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the 2015-2016 yearly monitoring reports have not been received for the Williams Creek Mitigation site. Josh drafted a letter to DNR Commissioner Landwehr on behalf of the County Board requesting the monitory report per agreement.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the Letter of concern addressed to Commissioner Lanwerhr, on behalf of the County Board.

MAINTENANCE

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to add Maintenance Supervisor to the agenda.

Trane Update

Maintenance Supervisor, Peder Hovland met with the board to discuss issues with the new heating/cooling system. Peder informed the board that they will be running a building performance test and if that passed everything, then the consensus of the board was to pay the bill.

EDA LOAN

The board discussed the loan from the County to the EDA for the purpose of equipment start up for the Lake of the Woods Drifters Club. If loan granted, the Lake of the Woods Drifters would pay back EDA would pay back over a seven (7) year loan with 0% interest on a semiannual payment as per agreement with the EDA. The EDA would in turn pay back the County accordingly.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to transfer from the Con-Con fund $ 100,000 to the Lake of the Woods County EDA for loaning the Lake of the Woods Drifters Club money to purchase start up equipment for grooming snowmobile trails.
The term of loan will be a seven (7) year loan to be paid semiannually with 0% interest to the County.

COMMISSIONER UPDATE

Law Enforcement update on contracting with the City of Baudette for Law Enforcement. Contract is still being worked on.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:10 a.m.

Attest: Approved August 8, 2017

___________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, James Nordlof

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