May 27, 2025

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, May 27,2025 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Ed Arnesen, and Buck Nordlof. Also present was County Auditor-Treasurer Lorene Hanson. Absent: Commissioner Cody Hasbargen.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Add: NWA Agenda.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of May 13, 2025.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrants $6,517.61; Commissioners Warrants $3,222.64; Commissioners Warrants $55,134.37.

Northwest Angle Edgeriders

Updates

Joe Laurin gave an update on snow trails and projects for the Northwest Angle Edgeriders.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $56,780.91; Road & Bridge $9,208.65; County Development $200.00; Solid Waste $16,795.94; EDA $1,758.50.

WARRANTS FOR PUBLICATION

Approved On 5/27/2025 For Payment 5/30/2025

Vendor Name                           Amount

Boyer Mechanical Services Inc. 3,474.71 

Counties Providing Technology 4,577.00

Larkin Hoffman Attorneys           25,670.00 

Liberty Tire Recycling, LLC         4,627.90 

Motorola Solutions, Inc             7,427.52 

North East Technical Serv,Inc   5,880.00 

U.S. Bank Equipment Finance 6,268.50 

38 Payments less than 2000 26,818.37

Final Total: 84,744.00

Further moved to authorize the payment of the following auditor warrants: May 13, 2025 for $111,680.84.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the additional claim for the Trap Club in the amount of $2,706.00.

Revenue & Expenditure Policy Review

The board reviewed the Revenue & Expenditure Policy implemented in 2010. No changes were made at this time.

Set Work Session

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to set a work session to review the Revenue & Expenditure policy on June 10, 2025 following the regular board meeting.

Public Works

Add to Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to add Calcium Chloride Northwest Angle Bid Approval to the agenda.

Calcium Chloride Northwest Angle Bid Approval

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the bid for Calcium Chloride at the Northwest Angle from GM Edwards Oil Inc at $2.07 per gallon.

Mark Sand & Gravel Quote

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the quote from Mark Sand & Gravel in the amount of $109,637.50 to be paid for out of Highway budget.

Updates

County Engineer Anthony Pirkl gave an update on various Highway projects.

Ditch Authority

Motion 

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting and open the ditch authority.

Ditch 28 Petition

The board and County Engineer Anthony Pirkl reviewed a petition dated July 20, 2018 for Ditch 28 and discussed various upcoming projects that will benefit the ditch area.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to close the ditch authority and open the regular meeting.

Emergency Management

911 Cell Phone Update

Emergency Management Director Jill Olson gave an update on a recent 911 cell phone survey.

Northwest Angle Agenda Items

The board discussed possible agenda items for the meeting held at the Northwest Angle on June 17, 2025.

County Fair Board

Members of the County Fair Board gave an update regarding the upcoming fair June 25^th– 29^th and inquired about the rules for the Large Event Ordinance application process. It was decided that the fair would not need to be included in the ordinance guidelines at this time as it is already an established event with emergency services involved.

Adjourn

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to adjourn the meeting at 10:15 a.m.

Attest: June 10, 2025

________________________________             _________________________________Auditor/Treasurer Lorene Hanson Chair Jon Waibel

May 13, 2025

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, May 13, 2025 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Jon Waibel, Ed Arnesen, and Buck Nordlof. Also present was County Auditor-Treasurer Lorene Hanson. Absent: Commissioner Joe Grund

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Add: Advertise, Interview, & Hire-PT Dispatch, Interview & Hire-IT Intern, 2025 State Boat & Water Grant, Design Contract-CD 1 & JD23. Remove: Ditch Authority, Markit Contract Approval, & NWA Edgeriders.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of April 22, 2025.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $11,719.37; Commissioners Warrants $4,324.24; Commissioners Warrants $15,939.49.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $97,790.62; Road & Bridge $50,558.57; County Development $1,100.00; Solid Waste $38,556.73.

WARRANTS FOR PUBLICATION

Approved On 5/13/2025 For Payment 5/16/2025

Vendor Name Amount

American Solutions 2,670.91 

Clay County Sheriff 4,942.05 

Co-Op Services, Inc. 8,440.31 

Dodds Lumber Co. 5,119.20 

Interstate Engineering Inc 2,615.00

Laacke & Joys Co Seating,LLC 4,399.00 

Larkin Hoffman Attorneys           18,722.50 

Law Offices Patrick D. Moren           12,170.66 

Liberty Tire Recycling, LLC 5,176.60 

M-R Sign Co, Inc 7,436.19 

Mar-Kit Landfill           12,552.25 

Marco Technologies LLC 2,296.63 

Mn Dept Of Transportation 3,493.28 

NetCenter Technologies 8,116.39 

Northdale Oil Inc.           11,291.32 

Northern Light Region 2,008.00 

R & Q Trucking, Inc 5,568.00 

SERVPRO 7,782.00 

True North Equipment Co           17,250.93 

Up North Electric LLC             6,945.50  

77   Payments less than   2000  39,009.20

Final Total: 188,005.92

Further moved to authorize the payment of the following auditor warrants: April 22, 2025 for $11,446.81; April 30, 2025 for $13,678.69; May 7, 2025 for $16,019.31; May 2, 2025 for $385,005.23; May 2, 2025 for ($621.81). 

Land Sale Update

County Auditor-Treasurer Lorene Hanson gave an update on the upcoming Tax Forfeited Land Sale on May 30^th, 2025 at 10:00 a.m.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the land sale to be held in the Commissioner’s Room on May 30^th, 2025 at 10:00a.m.

County Surveyor Contract

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Professional Services Contract between Lake of the Woods County and Widseth Smith Nolting & Associates Inc. effective May 16, 2024 and terminating March 1, 2026.

Public Works

Updates

County Engineer Anthony Pirkl gave an update on various Highway and Solid Waste projects.

Redesign Project-CD1 & JD 23 One Watershed One Plan Funds

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the redesign project for Ditch 1 and Ditch 23 using one watershed one plan funds as presented by County Engineer Anthony Pirkl.

Emergency Management

MN NG911 GIS Buildout by ECN Presentation

ECN Representatives Kent Wilkening and Mark Lallak gave a presentation regarding a GIS mapping buildout for 911 calls.

North Memorial-Air Med

North Memorial Representatives Mike Zolik, and Kevin Lee gave a presentation and discussed their air medical transportation services, highlighting their response times and capabilites compared to other providers.

Lake of the Woods Cannabis Company

Update

Brittney Peterson from LOTW Cannabis Company gave an update regarding their application approval, zoning guidelines, regulations, and safety measures.

Recess

A brief recess took place at 10:40 a.m. and reconvened at 10:50 a.m.

LOTW Drifters

Update

Ron Olson representing LOTW Drifters gave an update on various projects and the Snowmobile Trail Support application due May 15^th, 2025.

Human Resources

Permission to Advertise, Interview, & Hire-PT Dispatch

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to advertise, interview, & hire part-time dispatch at Grade 12, Step 1, $24.84 per hour at 253 points.

Permission to Interview & Hire-IT Intern

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the request to interview, & hire an IT Intern.

Permission to Interview & Extend Application Deadline- IT Tech

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to interview for the IT Tech and to extend the application deadline.

Land & Water

Consideration of Interim Use Permit #25-03IU by Von Hutchinson

Lot 12, Block 2, River Oaks Plat in Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-two (32) West (Wabanica) – Parcel ID#23.52.02.120. Applicant is requesting an Interim Use Permit as required by Section 1106 of the Lake of the Woods County Zoning Ordinance to operate a short-term vacation rental in a Residential Development Zoning District (R1).

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissionre Ed Arnesen and carried unanimously to approve the following IUP #25-03IU/Findings of Fact by Von Hutchinson to operate a short-term vacation rental in a residential development zoning district (R1) with the following conditions:

1. The interim use permit terminates five (5) years from the date of approval or upon sale or transfer of the property, whichever occurs first.
2. The maximum occupancy is limited to seven (7) individuals.
3. The established quiet hours are from 10:00 pm to 7:00 am.
4. A valid Certificate of Compliance for the septic system is required.
5. No on-street parking is allowed.
6. If applicable, the applicant must meet the Minnesota Department of Health requirements.
7. The septic system and driveway upgrade must be completed before renting.

Lake of the Woods County Board of Commissioners

Short-Term Vacation Rental Findings of Fact and Decision

Name of Applicant: Von Hutchinson Application Number: 25-03IU Date: May 13, 2025

Location/Legal Description: Lot 12, Block 2, River Oaks Plat Parcel Number: 23.52.02.120

Project Proposal: Applicant is requesting an Interim Use Permit, as required by Sections 1106 of the Lake of the Woods County Zoning Ordinance, to operate a short-term vacation rental in a Residential Development Zoning District.

1) Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )

Why or why not? Growth corridor.

2) Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? Per application.

3) Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )

Why or why not? Residential, recreational area.

4) Is the site in harmony with existing and proposed access to the property? YES (X) NO ( ) N/A ( )

Why or why not? Oak Loop drive.

5) Has the applicant adequately demonstrated how the traffic and parking are to be addressed? YES (X) NO ( ) N/A ( )

Explain? No more traffic than current and plenty of parking onsite.

6) Has the applicant provided a map adequately depicting locations of property lines, well and septic system locations, accessory structures, parking areas, and shore recreational facilities?

YES (X) NO ( ) N/A ( )

Explain? See application.

7) Does the water test meet the Minnesota Department of Health drinking water standards? YES (X) NO ( ) N/A ( )

Explain? See well water test results in application.

8) Has the applicant identified the maximum number of occupants? YES (X) NO ( ) N/A ( )

Explain? Seven (7) individuals as per submitted application.

9) Is the current SSTS compliant by evidence of a Certificate of Compliance and is the SSTS adequate to accommodate the identified maximum occupancy? YES ( ) NO (X) N/A ( )

Explain? The landowner has a septic system permit and the replacement septic system will be sized to accommodate the maximum occupancy of seven (7) individuals. Also, see conditions below.

10) Has the applicant established quiet hours? YES (X) NO ( ) N/A ( )

Explain? As per the submitted application, the quiet hours are from 10:00 p.m. to 7:00 a.m.

11) Has the applicant provided a floor plan which includes the number of bedrooms and all other sleeping accommodations? YES (X) NO ( ) N/A ( )

Explain? See submitted application.

12) Has the applicant provided an evacuation plan/fire safety protocol and have identified the locations of smoke and Carbon Monoxide alarms and fire extinguishers? YES (X) NO ( ) N/A ( )

Explain? See submitted application.

13) Has the applicant identified a local person and their contact information? YES (X) NO ( ) N/A ( )

Explain? See submitted application.

14) If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?

YES ( ) NO ( ) N/A (X)

Explain? No signage was included in the application.

15) Is fencing and/or screening needed to buffer the project proposal from adjacent properties?

YES ( ) NO (X) N/A ( )

Explain? The property is buffered on two sides.

The answers to the questions above, together with the facts supporting the answers and those other facts that exist in the record, are hereby certified to be the Findings of the County Board of Commissioners.

The specific reasons for denial or conditions of approval are as follows:

1. The interim use permit terminates five (5) years from the date of approval or upon sale or transfer of the property, whichever occurs first.

2. The maximum occupancy is limited to seven (7) individuals.

3. The established quiet hours are from 10:00 pm to 7:00 am.

4. A valid Certificate of Compliance for the septic system is required.

5. No on-street parking is allowed.

6. If applicable, the applicant must meet the Minnesota Department of Health requirements.

7. The septic system and driveway upgrade must be completed before renting.

Approved as Presented ( ) Approved with Conditions (X) Denied ( )

Consideration of Interim Use Permit #25-04IU by Colin and Lisa MacRae

Lot 7, Block 2, Lake of the Woods Estates in Section Seventeen (17), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West (Wheeler) – Parcel ID#19.54.02.070. Applicant is requesting an Interim Use Permit as required by Section 1106 of the Lake of the Woods County Zoning Ordinance to operate a short-term vacation rental in a Residential Development Zoning District (R1).

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following IUP #25-04IU/Findings of Fact by Colin and Lisa MacRae to operate a short-term vacation rental in a residential development zoning district (R1) with the following conditions:

1. The interim use permit terminates five (5) years from the date of approval or upon sale or transfer of the property, whichever occurs first.
2. The maximum occupancy is limited to four (4) individuals.
3. The established quiet hours are from 10:00 pm to 8:00 am.
4. A valid Certificate of Compliance for the septic system is required.
5. No on-street parking is allowed.
6. If applicable, the applicant must meet the Minnesota Department of Health requirements.
7. The garage, identified as Angle North Cave in the submitted application, has been removed from consideration and no rental is to occur until such time this structure meets the ordinance requirements for a short-term vacation rental.

Lake of the Woods County Board of Commissioners

Short-Term Vacation Rental Findings of Fact and Decision

Name of Applicant:  Colin and Lisa MacRae Application Number:  25-04IU  Date:  May 13, 2025

Location/Legal Description:  Lot 7, Block 2, Lake of the Woods Estates Parcel Number:  19.54.02.070

Project Proposal:  Applicant is requesting an Interim Use Permit, as required by Sections 1106 of the Lake of the Woods County Zoning Ordinance, to operate a short-term vacation rental in a Residential Development Zoning District.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Recreational area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  As per the submitted application, the septic system is compliance and the water test results meet drinking water standards.

3. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not?  Rural residential.

4. Is the site in harmony with existing and proposed access to the property?     YES (X)  NO (  )  N/A (  )

Why or why not?  Coronado Drive allows access to the property.

5. Has the applicant adequately demonstrated how the traffic and parking are to be addressed? YES (X)  NO (  )  N/A (  )

Explain?  There is no change in traffic other than for normal residential traffic, and plenty of parking on the property. 

6. Has the applicant provided a map adequately depicting locations of property lines, well and septic system locations, accessory structures, parking areas, and shore recreational facilities?

YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

7. Does the water test meet the Minnesota Department of Health drinking water standards?                                                                                           YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

8. Has the applicant identified the maximum number of occupants?             YES (X)  NO (  )  N/A (  )

Explain?  The garage was removed from the application; therefore, only the main house is to be rented with a maximum occupancy of four (4) individuals.

9. Is the current SSTS compliant by evidence of a Certificate of Compliance and is the SSTS adequate to accommodate the identified maximum occupancy? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application. 

10. Has the applicant established quiet hours? YES (X)  NO (  )  N/A (  )

Explain?  The quiet hours are from 10:00 p.m. to 8:00 a.m.

11. Has the applicant provided a floor plan which includes the number of bedrooms and all other sleeping accommodations? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

12. Has the applicant provided an evacuation plan/fire safety protocol and have identified the locations of smoke and Carbon Monoxide alarms and fire extinguishers? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

13. Has the applicant identified a local person and their contact information? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

14. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?  

YES (  )  NO (  )  N/A (X)

Explain?  No signage is proposed.

15. Is fencing and/or screening needed to buffer the project proposal from adjacent properties?

YES (  )  NO (  )  N/A (X)

Explain?  Existing vegetation provides a buffer/screen from adjacent properties.

The answers to the questions above, together with the facts supporting the answers and those other facts that exist in the record, are hereby certified to be the Findings of the County Board of Commissioners.

The specific reasons for denial or conditions of approval are as follows: 

1. The interim use permit terminates five (5) years from the date of approval or upon sale or transfer of the property, whichever occurs first.
2. The maximum occupancy is limited to four (4) individuals.
3. The established quiet hours are from 10:00 pm to 8:00 am.
4. A valid Certificate of Compliance for the septic system is required.
5. No on-street parking is allowed.
6. If applicable, the applicant must meet the Minnesota Department of Health requirements.
7. The garage, identified as Angle North Cave in the submitted application, has been removed from consideration and no rental is to occur until such time this structure meets the ordinance requirements for a short-term vacation rental. 

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

Consideration of Zone Change #25-01ZC by Arnesen’s Rocky Point, Inc.

Lots 4 – 8, Block 4, Rocky Point Townsite and a .08-acre tract in Gov’t Lot One (1), all in Section Eight (8), Township One Hundred Sixty-three (163) North, Range Thirty-four (34) West (Lakewood) – Parcel ID#’s 14.50.04.040, 14.50.04.060, and 14.50.04.070. Applicant is requesting a zone change from a Residential (R1) Zoning District to a Commercial-Recreation (CR) Zoning District for the purpose of allowing commercial activity on the property.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously with Commissioner Ed Arnesen abstaining, to approve the following Zoning Change/Findings of Fact by Arnesen’s Rocky Point, Inc. to allow commercial activity on the property.

Lake of the Woods County Board of Commissioners

Rezoning

Findings of Fact and Decision

Name of Applicant:		Arnesen’s Rocky Point, Inc.					Date:		May 13, 2025
Location/Legal Description:			Lots 4-8, Block 4, Rocky Point Townsite and a .08 acre tract in Gov’t Lot 1 in Section 8, T. 163N, R. 34 W
Current Zoning Classification:				Residential (R1)		Proposed:		Commercial-Recreation (CR)
Parcel Number(s):	14.50.04.040, 14.50.04.060, 14.50.04.070				Application Number:					25-01ZC

The County Board of Commissioners shall consider all facts from all sources prior to rendering a decision relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

1. Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

X  Yes ___No

Comments:	Recreational development.

2. Are the existing surrounding land uses consistent with the proposed zoning classification?

X  Yes ___No

Comments:	Zoned commercial.

3. Will the zone change alter the characteristics of the neighborhood?

__­_Yes X  No

Comments:	Remain the same.

4. Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

__­_Yes X  No

Comments:	Remain the same.

5. What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

__­_Yes X  No

Comments:	No additional services needed.

6. Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

__­_Yes X  No

Comments:	No change.

7. Has there been a change in the development in the general area of the property in questions?

__­_Yes X  No

Comments:	No change.

8.   Will the zone change have a negative effect on property values in the neighborhood?

__­_Yes X  No

Comments:	Remain the same.

Conditions:

The Lake of the Woods County Board of Commissioners hereby DENIES / APPROVES the application for a zone change WITH / WITHOUT special conditions.

Legislative Update

Commissioner Ed Arnesen gave an update that included PILT payments and Jail Bonding.

2025 State Boat & Water Grant

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the 2025 State Boat & Water Grant in the amount of $7,693.00.

Adjourn

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to adjourn the meeting at 11:35 a.m.

Attest: May 13, 2025

________________________________             _________________________________

Auditor/Treasurer Lorene Hanson Chair Jon Waibel

May 28, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, May 28, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Vice-Chair Jon Waibel called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Buck Nordlof, Jon Waibel, and Joe Grund. Absent: Commissioner Cody Hasbargen.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of May 14, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $7,153.16; Commissioners Warrants $1,279.09; Commissioners Warrants $24,699.39.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $18,723.44; Road & Bridge $102,223.30; County Development $575.00; Natl Resc Enhance $3,683.50 Joint Ditch $4,440.00; Solid Waste $13,845.87; EDA $1,392.24.

 WARRANTS FOR PUBLICATION

Warrants Approved On 5/28/2024 For Payment 5/31/2024

Vendor Name Amount

E & A Services LLC 66,963.00

HDR Engineering Inc 4,440.00

Integris LLC 3,203.11

LOW Highway Dept 2,907.61

Marco Technologies LLC 3,072.00

North East Technical Service,Inc 3,219.50

Rinke-Noonan 3,883.50

Titan Machinery – Roseau 29,066.30

U.S. Bank Equipment Finance 6,268.50

36  Payments less than 2000 21,859.83

Final Total: 144,883.35

Further moved to authorize the payment of the following auditor warrants: May 15, 2024 for $72,839.01; May 21, 2024 for $5,379.43.

Land Purchase- Scott Pahlen

Scott Pahlen informed the board that Pheasants Forever is interested in purchasing two pieces of his land for a total of 163.93 acres. It was the consensus of the board to support the sale of parcel numbers: 38.1931.000 & 38.1933.000 totaling 163.93 acres of Mr. Pahlen’s land to Pheasants Forever.

Public Works

Updates

County Engineer Anthony Pirkl gave a brief update on various upcoming highway projects and the PLSS restoration project. 

Human Resources

Tech I to Tech II Increase

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve Tech I Dylan Hancharyk to increase to Tech II at Grade 12, Step 3, $25.15 per hour at 274 points effective next full pay period.

Personnel Committee Recommendations

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following personnel committee recommendations effective next full pay period:

Social Services

Jo Aery- Grade 9, Step 12, $25.36 per hour, 222 points

Carla Bailey-Grade 11, Step 6, $25.30 per hour, 262 points

Cassie Brune-Grade 13, Step 8, $29.23 per hour, 287 points

Angie Eason-Grade 17, Step 10, $37.66 per hour, 377 points

Linda Hartnell-Grade 13, Step 6, $28.14 per hour, 293 points

Christine Hultman- Grade 15, Step 9, $33.16 per hour, 335 points

Katy Johnson-Grade 15, Step 2, $28.88 per hour, 332 points

Heather Larson- Grade 16, Step 5, $32.42 per hour, 363 points

Leah Larson-Grade 15, Step 12, $35.00 per hour, 332 points

Joanna Onstad- Grade 15, Step 6, $31.33 per hour, 332 points

Hannah Palm-Grade 11, Step 8, $26.27 per hour, 262 points

Whitney Nelson-Grade 15, Step 1, $28.27per hour, 332 points

Sheri Stebakken- Grade 10, Step 8, $24.93 per hour, 240 points

Aspen Thompson-Grade 10, Step 3, $22.65 per hour, 241 points

Highway

Jane Larson- Grade 15, Step 6, $31.33 per hour, 335 points

Christie Pierce- Grade 11, Step 6, $25.30 per hour, 256 points

Brock Stebakken- Grade 15, Step 10, $33.78 per hour, 329 points

Human Resources

Savanna Slick- Grade 17, Step 8, $36.28 per hour, 390 points.

Land & Water

LOTW County Zoning Ordinance Amendments

Land & Water Director Josh Stromlund reviewed amendments made to the Lake of the Woods County Zoning Ordinance.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the amended Lake of the Woods County Zoning Ordinance as presented.

Update

Land & Water Director Josh Stromlund gave an update regarding a variance request for the Northwest Angle. 

Adjourn

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to adjourn the meeting at 9:50 a.m.

Attest: June 11, 2024

______________________________ _________________________________

Deputy Auditor/Treasurer, Anna Sanchez Vice-Chair Jon Waibel

May 14, 2024

 The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, May 14, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Buck Nordlof, Jon Waibel, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. Absent: Commissioner Ed Arnesen.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: Add: State Boat & Water Grant, and County Surveyor Grant Update.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the official minutes of April 23, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $17,896.13; Commissioners Warrants $3,237.63; Commissioners Warrants $26,972.73.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $65,041.38; Road & Bridge $67,557.78; SS $1.300.00; Joint Ditch $10,551.25; Solid Waste $49,102.48.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/14/2024 For Payment 5/17/2024

Vendor Name Amount

American Solutions For Business 3,089.51

Baudette/City Of 6,000.00

Co-Op Services, Inc. 9,590.65

Counties Providing Technology 4,452.00

Country Inn & Suites – Shoreview 2,860.32

Farmers Union Oil Co. 2,339.97

Farmers Union Oil company 2,194.68

Gamache/Micheal D 2,800.00

HDR Engineering Inc 6,382.65

Houston Engineering Inc 9,678.00

Law Offices Of Patrick D. Moren 9,226.53

Liberty Tire Recycling, LLC 10,783.60

LOW County Auditor-Treasurer 19,447.62

LOW High School Trap Team 2,628.00

LOW Highway Dept 14,755.00

Mar-Kit Landfill 13,157.50

Northern Light Region 2,786.57

Northern Sports & Machine – Dba 9,114.99

Pomp’s Tire-Thief River Falls 3,145.44

Powerplan 3,636.55

R & Q Trucking, Inc 5,568.00

Uline 5,247.66

Ziegler, Inc 2,824.07

69 Payments less than 2000 41,843.58

Final Total: 193,552.89

Further moved to authorize the payment of the following auditor warrants: April 24, 2024 for $55,024.58; May 1, 2024 for $166,672.47; May 2, 2024 for $255,124.37; May 5, 2024 for 1,262.00; May 8, 2024 for $10,218.49.

Cigarette & Liquor License Approval

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the cigarette and liquor license application from Flag Island Resort.

NWA Edge Riders Trails Assistance

Resolution

The following resolution was offered by Joe Grund, seconded by Commissioner Buck Nordlof and moved for adoption: 

Sponsorship of Snowmobile Trails Assistance Program

Resolution No. 24-05-01

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club. 

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. 

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene G Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

LOTW Drifters Trails Assistance

Resolution

The following resolution was offered by Buck Nordlof, seconded by Joe Grund and moved for adoption: 

Sponsorship of Snowmobile Trails Assistance Program

Resolution No. 24-05-02

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Lake of the Woods Drifters Land and Big Traverse Trails managed by Lake of the Woods Drifters. 

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. 

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene G Hanson is hereby authorized to serve as the fiscal agent for the above referenced project. 

NWA Edge Riders Update

Joe Laurin gave an update on snowmobile trail mapping and projects.

Emergency Management

Firearm Storage Grant

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the firearm storage grant in the amount of $15,628.42 and for Chair Cody Hasbargen to sign the same. 

MNWALK & Emergency Operations Plan

Emergency Management Director Jill Hasbargen-Olson discussed the Emergency Operations Plan for 2024 and changes made for the upcoming year that included: Outdoor Warning Sirens, Election Emergency Plan, Training & Exercises, DECON training, and Hazard Mitigation Plan.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the Emergency Operations Plan.

Sheriff

State Boat & Water Grant

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the State Boat & Water Grant in the amount of $9,226.00 and for Chair Cody Hasbargen to sign the same.

Internet Crimes Against Children Task Force (ICAC)

Resolution

The following resolution was offered by Jon Waibel, seconded by Commissioner Buck Nordlof and moved for adoption: 

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS SHERIFF REGARDING THE MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE (ICAC) 

Resolution NO. 24-05-03

WHEREAS, the County of Lake of the Woods on behalf of its Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to utilize applicable state and federal laws to investigate and prosecute crimes committed against children and the criminal exploitation on children that is committed and/or facilitated by or through the use of computers.

NOW, THEREFORE, BE IT RESOLVED by the County Board of Lake of the Woods, Minnesota as follows:

1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its Sheriff are hereby approved.  Copies of the Joint Powers Agreements are attached to this Resolution and made a part of it.
2. That the County Sheriff, Gary Fish, or his or her successor, is designated the Authorized Representative for the Sheriff.  The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.
3. That Cody Hasbargen, the Chair of the County of Lake of the Woods, and Auditor-Treasurer Lorene Hanson, the County Board Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements.

Lake of the Woods Drifters Update

Ron Olson gave an update on snowmobile trails and projects.

Public Works

Jail Generator and Gas Quotes Approval

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the quotes from International Falls Generac Generator quote for $18,178.00 and Air Systems gas quote for $1,756.00.

Bid Approval-Chip Seal

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the chip seal quote from Asphalt Preservation Company in the amount of $219,695.54.

Bid Approval-Gravel

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the gravel bid from LaValla Sand & Gravel in the amount of $567,000 with a five year contract.

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to add City of Baudette Contract to the agenda.

City of Baudette Contract Payments

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the maintenance contract with the City of Baudette for two payments of $6,000.00 for a total amount of $12,000.00 for one year and for Chair Cody Hasbargen to sign the same.

UPDATES

County Engineer Anthony Pirkl Gave an update on various Highway and Solid Waste projects.

County Engineer Re-Appointment

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to re-appoint Anthony (AJ) Pirkl as County Engineer for a four-year term effective June 1, 2024.

County Surveyor-Grant Update

County Surveyor Chad Conner informed the board that the Public Land Survey Systems Restoration (PLSS) grant application in the amount of $265,000.00 was approved and the project should be completed over the next two years.

Land & Water

Consideration of Conditional Use Permit #24-01CU BY Loren & Dawn Horner

A parcel of land lying in the Northeast Quarter of the Northeast Quarter (NE1/4NE1/4) of Section Twelve (12), Township One Hundred Sixty-one (161) North of Range Thirty-two (32) West and Government Lot One (1), Section Seven (7) Township One Hundred Sixty-one (161) North of Range Thirty-one (31) West- Parcel ID#’s 24.07.22.010 and 23.12.11.010. Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for the purpose of a rock rip rap project to stabilize the shoreline.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the following Findings of Fact/CUP #24-01CU By Loren & Dawn Horner to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for the purpose of a rock rip rap project to stabilize the shoreline with the following conditions:

1. DNR permit needed if it becomes required.

Consideration of Fee Schedule

Land & Water Director Josh Stromlund discussed minor increases to the fee schedule that has not been adjusted since 2020. The increases would affect regular land use permits and special use permits to cover additional costs associated with conducting public hearings.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the proposed changes to the fee schedule.

Human Resources

Personnel Committee Recommendations

Job Descriptions

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the updated job descriptions for Maintenance/Shop Supervisor, Assistant Engineer, and Deputy Recorder.

Wage Increases

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following wage increases:

Maintenance/Shop Supervisor- Grade 17, Step 10, $37.66 per hour at 382 points effective next full pay period.

Assistant Engineer- Grade 18, Step 14, $42.68 per hour at 410 points effective next full pay period.

Deputy Recorder- Grade 13, Step 12, $31.42 per hour at 291 points retroactive to April 10, 2024.

Set Work Session

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to set a work session for wage discussions on May 21, 2024 at 9:00a.m. in the Lake of the Woods County Government Center Commissioners Room.

HIPPA Policy

Motion 

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the HIPPA Policy as presented by Human Resources Director Savanna Slick.

Committee Appointments

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to appoint Amy Ballard as Privacy Officer for Social Services and Peder Hovland as Security Officer for the County.

Adjourn

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to adjourn the meeting at 10:25a.m.

Attest: May 28, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Cody Hasbargen