April, 2009

Commissioner Proceedings

April 7, 2009

The Lake of the Woods County Board met in regular session on Tuesday, April 7, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel, with changes: Christine Hultman to Brainerd on June 22-24, for AMSSA Conference; Marti Carlson to Alexandria on April 29- May 1, for Annual MN County Highway Accountants Association Conference and John W Hoscheid to St. Paul on April 22-24, for Public Sector Training. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Arnesen to approve the minutes of March 24, 2009, with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Land Acquisitions/Wetland Banking

Land and Water Planning Director, Josh Stromlund met with the board to discuss land acquisitions and the process needed to move forward. A letter to the Board of Water and Soil Resources, Bill Best was discussed. This letter details a plan of action for the possible acquisition of land by Lake of the Woods County for wetland banking purposes, according to Minnesota Statute §103G.2251 and Minnesota Rules, Chapter 8420.0541, Subpart 2.

A motion was made by Commissioner Todd Beckel to authorize Land and Water Planning Director, Josh Stromlund to sign and send the referenced letter to the Board of Water and Soil Resources. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Human Resources

Labor Agreement

A motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and County Auditor John W Hoscheid to sign the labor agreement, with an approved addendum dated December 16, 2008 (see below), between Lake of the Woods County and International Union of Operating Engineers Local #49, AFL-CIO for the Public Works Department; effective January 1, 2009 to December 31, 2011. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

A motion was made by Commissioner Arnesen to authorize Chair Patty Beckel and County Auditor John W Hoscheid to sign the labor agreement, with an approved addendum dated December 16, 2008 (see below), between Lake of the Woods County and International Union of Operating Engineers Local #49 for the Solid Waste Department; effective January 1, 2009 to December 31, 2011. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Addendum

Letter of Understanding between Lake of the Woods County and IUOE Local #49

Contract for the Lake of the Woods County Highway Department and
Contract for the Lake of the Woods County Solid Waste Department

“Concerning wages for the term of this Agreement: Refer to the Commissioner Proceedings December 16, 2008 – union committee meeting. The union committee met with the board. The Union Committee agreed to work at the 2008 salary schedule until funding sources are determined. The Union and the County further agree to continue to meet and confer on this matter.”

Personnel Policy

A motion was made by Commissioner Arnesen to make an exception to the Personnel Policy Manual page 53, Chapter 4, paragraph 8.b.4, due to the shortage of Corrections Officers / E911 Dispatchers. In addition, to authorize the Sheriff Administrative Assistant to work the majority of her time as a Dispatcher and to be compensated at the rate of Job Grade 8, Step 5 on the Part-time scale; pending the hiring and training of Part-time / Full-time dispatchers; and then reverting back to the original rate of compensation of Job Grade 8, Step 2 at that time. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Emergency Manager Director

Emergency Manager Director, Holly House met with the board to discuss current and future potential flooding issues. No action was taken.

Land and Water Planning Director

Land and Water Planning Director, Josh Stromlund presented a draft resolution for Boat Storage Structures to the board.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Boat Storage Structures

Resolution 2009-04-01

WHEREAS, boat storage structures that are located below the Ordinary High Water Level (OHWL) of a surface water body have been prohibited in Minnesota since the 1970’s; and

WHEREAS, it has been a goal of the Minnesota Department of Natural Resources (DNR) to limit the private occupation of public waters and encourage the removal of existing structures that do not serve the public interest; and

WHEREAS, Minnesota Statutes Chapter 103G.245, Subdivision 4, was amended by the 2006 legislature to address the need for repairs and replacement of boat storage structures that have been in place since 1979; and

WHEREAS, the new legislation allows the current boat storage structures to be repaired, replaced and consolidated, provided that the following conditions can be met:

A Public Waters Work Permit is obtained from the Department of Natural Resources (DNR) and the permit is recorded in the real estate records of the office of the county recorder or registrar of title in the county in which the property is located.
The Local Unit of Government (LGU) that has zoning authority must approve the proposed repair, replacement or consolidation.
Documentation that the structure is currently used for boat storage and has been in continuous existence prior to 1979.
The boat storage structure must not include guest quarters, habitable space, living quarters, or sewage facilities.
The total area of the replacement structure cannot exceed the total area of the in-place structure(s). The height of the replacement structure cannot be increased more than 1 foot unless multiple structures are being consolidated into a single structure and the same roof pitch results in an increased height.
Any replacement of materials located below the ordinary high water mark must not be toxic to aquatic life; and

WHEREAS, a Public Water Work Permit application must be submitted to the DNR to evaluate the project for compliance with the new legislation and will render a decision based upon the submittal of a complete permit application; and

WHEREAS, provisions in the new legislation allow, but do not require the local government unit (LGU) having zoning authority to approve a boat storage structure that is at, or above, the OHWL to replace a boat storage structure below the OHWL if the boat storage structure was in existence prior to 1979;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby supports the repair, replacement, and consolidation of boat storage structures that have been in existence prior to 1979.

Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Boundary Commission

Land and Water Planning Director, Josh Stromlund updated the board on the status of the Boundary Commission. Correspondence was received and read from George Swentik, stating he would be in favor of the Boundary Commission.

Public Works Director, Bruce Hasbargen

Office Improvements

Public Works Director, Bruce Hasbargen met with the board to discuss office improvements due to flood damage.

A motion was made by Commissioner Todd Beckel to authorize the Public Works Director to make office improvements, along with the flood repairs being made, to the Public Works building; within insurance and budgeted amounts. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bid Opening

Chair Patty Beckel called for the bid opening at 9:00 a.m. as advertised for S.A.P. 39-604-06 and S.A.P. 39-635-11; Bituminous Overlays and Aggregate Shouldering.

The following bids were received:

Knife River Materials $1,363,853.12

Minn-Dak Asphalt Inc. $1,486,744.60

Mark Sand & Gravel $1,501.621.28

Central Specialties, Inc. $1,754,176.28

Public Works Director, Bruce Hasbargen will tabulate and make recommendation for awarding the bid, later today.

Seasonal Help

Public Works Director, Bruce Hasbargen met with the board requesting authorization to hire seasonal help.

A motion was made by Commissioner Arnesen to authorize the County Public Works Director to hire the following seasonal help: (4) Maintenance Intermediate Equipment Operators and (3) Engineering Technician/Laborers. The motion was seconded by Commissioner Hanson and carried as follows: For Commissioners: Arnesen, Patty Beckel, Hanson, and Moorman; Against: Commissioner Todd Beckel. Commissioner Todd Beckel commented that without knowing the full effects of the 2009 Governor’s proposal and with the Department Heads earlier comments identifying that seasonal employees would be the first positions to be reduced in the budget reduction efforts; why would we be considering this at this time.

Realignment of Staff

Public Works Director, Bruce Hasbargen met with the board to discuss the realignment of staff. The board set up a “Realignment of Staff” work session for Monday, April 13, 2009, 7:00 a.m. in the Conference Room at the Lakewood Health Center.

2009 Road Tour

Public Works Director, Bruce Hasbargen met with the board to discuss the 2009 Road Tour.

A motion was made by Commissioner Todd Beckel to set May 19^th, 2009, 7:30 a.m.; as the date and time for the 2009 Lake of the Woods County Annual Road Tour. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Bid Opening

Public Works Director, Bruce Hasbargen reviewed the bid tabulations with the board and made a recommendation to award the bid for S.A.P. 39-604-06 and S.A.P. 39-635-11; Bituminous Overlays and Aggregate Shouldering to Knife River Materials, as lowest bidder.

A motion was made by Commissioner Todd Beckel to award the bid for S.A.P. 39-604-06 and S.A.P. 39-635-11; Bituminous Overlays and Aggregate Shouldering to Knife River Materials, in the amount of $1,363,853.12. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county:

Commissioners’ Warrants $ 14,219.08

Commissioners’ Warrants $ 14,181.47

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls/Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the board regarding a contract with MeritCare, Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services.

A motion was made by Commissioner Moorman to approve the contract between MeritCare, Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services for 2009, for the provision of onsite mental health physician’s assistant services and to authorize Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same. The motion was seconded by Commission Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Deputy Auditor, Lorene Hanson met with the board and requested approval of claims. Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented, with the exceptions of claim numbers: 1753, 90, 3070, 173 and 25. These pulled claims and also claim numbers 3649 and 2665 will be discussed at the next regular board meeting.

Revenue $ 33,146.23

Road & Bridge $ 5,213.75

County Development $ 539.00

Solid Waste $ 21,631.49

$ 60,530.47

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 4/07/2009 FOR PAYMENT 4/10/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

606.47 ACME ELECTRIC 447.12 AMERI PRIDE LINEN & APPAREL SE

708.56 AMERICAN SOLUTIONS FOR BUSINES 1319.38 AUTO VALUE BAUDETTE

341.78 CANON FINANCIAL SERVICES INC 313.60 COUNTRY INN & SUITES – ST CLOU

6338.95 DELL MARKETING, LP 662.25 GLOBALSTAR LLC

379.24 GRAINGER, INC 986.93 HOLTE IMPLEMENT, INC

309.40 HOMETOWN HARDWARE 1457.65 KORNELL AUTOMOTIVE

2020.51 LAKES GAS CO. 340.00 LAVALLA SAND & GRAVEL INC

368.07 LOW FOODS 1490.00 LOW HIGHWAY DEPT

698.64 M-R SIGN CO, INC 10389.15 MAR-KIT LANDFILL

450.00 MN ASSN OF COUNTIES 1662.56 MN COUNTIES COMPUTER CO-OP

771.50 KENNETH MOORMAN 5335.50 LAW MOREN

585.75 MORTENSON CLEANING SERVICE – D 684.45 THE NORTHERN LIGHT

2077.32 NORTHWEST MECHANICAL SERVICE I 1642.68 R & Q TRUCKING, INC

637.85 ROSEAU COUNTY COOPERATIVE ASSN 1750.00 SJOBERG’S INC

5962.92 SOFTWARE HOUSE INTERNATIONAL, 302.20 TRUE VALUE

2640.00 VOYAGEURS COMTRONICS, INC 735.42 WEST GROUP

1172.33 WIDSETH SMITH NOLTING&ASST INC

39 PAYMENTS LESS THAN $300 4,942.29

FINAL TOTAL $60,530.47

Further moved to authorize the payment of the following auditor warrants:

March 25, 2009 $ 52,450.13

March 29, 2009 $ 21,690.24

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Maintenance Equipment

There was discussion on the utilization of the vacuum cleaner/carpet shampooer equipment that the maintenance department owns. Chair Patty Beckel was going to check with the maintenance department and update the board.

Mortgage and Rehab Loan Satisfaction

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and County Auditor John W Hoscheid to sign the satisfaction of mortgage and satisfaction of repayment agreement for Pioneer Timber, Bonnie and Gary Grund, dated June 18, 1997. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution Amending the 2009 Budget

Discussion was had regarding the 2009 budget deficit, due to the Governor’s projected shortfall.

The following resolution was offered by Commissioner Arnesen and moved for adoption

2009 Budget Amendment

Resolution 2009-04-02

WHEREAS, the certified county budget for the year 2009 was adopted on December 12, 2008 by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget is hereby amended to reflect the State of Minnesota Aid Reduction as follows:

$ 25,000 Sheriff’s car

$ 30,000 Reallocate levied Co. TV budget to Con-Con fund

$ 21,000 Adjust Attorney salary expense

$ 85,000 Market Value Credit- budget as revenue

$ 50,000 Reallocate levied “LiDAR” expense to Con-Con fund

$ 9,000 Adjust Commissioner’s Health Insurance expense

$220,000

Discussed additional proposed revenue sources:

$70,000 Salary increases

$ 5,000 MNJAC Grant

$ 5,000 Courthouse heating expense

$80,000

Total 2009 proposed budget balance:

($300,000) Projected Governor shortfall

$220,000 Proposed adjustments

$ 80,000 Additional proposed revenue

$ 0 Balance

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

2009 Minnesota Counties Insurance Trust Training

2009 Minnesota Counties Insurance Trust (MCIT) training presentations were discussed. It was the consensus of the board to schedule a session with MCIT and to hold a joint session with Roseau County. Topics were discussed and Roseau County and MCIT were to be contacted.

Work Session Meeting Date

The board discussed the work session set for April 13, 2009, and in addition to the realignment of staff for the highway department; added the following for discussion: Human Resources, Assessor and 2009 Assessment.

Old/New Business

The board discussed the following old and new business:

Old:

The board discussed the City of Baudette – Assessment agreement.

Discussion was had regarding the PILT payment.

Discussion was had on additional joint meetings with Roseau County Board of Commissioners.

There were no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy, County TV.

New:

There was no new business discussed at this time.

Committee Reports:

The following committee reports were heard and discussed:

911 Disaster Drill
MRCC Funding
PILT Payments
Joint Powers: Ditch 1 – pilot project, no response from MN Department of Natural Resources
Airport: possibility of receiving $250,000 for resurfacing runway and painting; no matching funds required and possibility of stimulus money

Correspondence:

Correspondence was acknowledged from:

Northwest Angle (NWA) Relay for Life request of funds. Commissioner Arnesen was going to call and also prepare a letter for the Auditor’s staff to write on behalf of the board. No action was taken.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 11:38 a.m.

Attest: Approved: April 28, 2009

_____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

April 28, 2009

The Lake of the Woods County Board met in regular session on Tuesday, April 28, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman; absent was: Commissioner Arnesen. Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel: Dale Boretski and Wayne Bendickson to St. Cloud for MAACO on May 19 – 21; Dawn Christianson and Joy Lindquist to Alexandria for MCCC Annual Conference on June 1 – 4; and Bruce Hasbargen to: Park Rapids for District 2 Screening Board Meeting on May 13 – 14, Red Wing for LRRB meeting on June 2 – 3 (mtg exp by LRRB), Alexandria for MCEA Summer Conference on June 16 – 19 and Pittsburgh, PA for LTAP conference on July 26 – 31(mtg exp by LRRB). Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of April 7, 2009, with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 32,021.15

Commissioners’ Warrants $ 15,607.18

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Guardianship Policy and Guidelines – Board Approval

Social Services Director, Nancy Wendler met with the board regarding a Guardianship Policy and Guidelines for Lake of the Woods County Social Services.

Motion was made by Commissioner Todd Beckel to approve the Lake of the Woods County Social Services Guardianship Policy and Guidelines effective April 28, 2009. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business:

Old:

Commissioner Todd Beckel updated the board on the PILT payment.

The board discussed additional joint meetings with Roseau County Board of Commissioners. Commissioner Patty Beckel updated the board on MCIT’s recommendation on joint meetings with other counties.

The board discussed the Williams Senior Center and has taken it off the agenda for old business.

There were no new updates on the ANI, City of Williams (Williams Community Center – old school), City of Baudette – Assessment agreement, No Net Loss Policy, County TV.

New:

The board discussed employee health insurance and requested Wade Johannesen to bring an update to the board at their next regular scheduled meeting.

County Sheriff

Stonegarden Grant Procurements and Pulled Claims

County Sheriff, Dallas Block met with the board. The board discussed previously pulled claims and the procedures and process on procurement of equipment.

The board discussed having inventory of all county equipment by each Department Head and the need for establishing guidelines and policies. Discussion was had on the current Capital and General Expenditure Policy and the need to revisit this policy. Discussion of these topics will take place at the next Department Head meeting.

Motion was made by Commissioner Todd Beckel to add Dallas Block and Jim Walton to the consent agenda for travel March 23, 2009, to St. Cloud for Police Pursuit Training. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to pay pulled claims; numbers: 25, 1753, 90, 3070 and 173. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

PERA Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

County Board PERA Resolution

Resolution 2009-04-03

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Robert Gorecki meets all of the following Police and Fire membership requirements:

Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
Said position charges this employee with the prevention and detection of crime;
Said position gives this employee the full power of arrest, and
Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Dispatch Positions

Human Resource Director, Wade Johannesen and Sheriff Dallas Block met with the board requiring permission to hire and fill the vacant full time and part time dispatch positions.

Motion was made by Commissioner Todd Beckel to hire one full time dispatcher and 2 part time dispatchers in the sheriff’s department. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Assessor

County Assessor, Wayne Bendickson met with the board and discussion was had regarding the expenditure policy.

Recess

The meeting was called to recess at 9:20 a.m. and reconvened at 9:26 a.m. as follows:

County Auditor

Claims

County Auditor, John W Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county as presented, with the exception of claim number 2963.

Revenue $ 23,852.60

Road & Bridge $ 40,093.84

County Development $ 452.00

Solid Waste $ 9,005.36

$ 73,403.80

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 4/28/2009 FOR PAYMENT 05/01/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

436.02 BAUDETTE REGION 520.00 BLUE MAXX RECYCLING

4871.67 CENEX CO-OP SERVICES, INC. 465.00 CIRCUITWORKS

22595.00 COLLABORATIVE DESIGN GROUP INC 304.75 CONNEY SAFETY PRODUCTS

723.24 CONSTRUCTION BULLETIN 2144.91 CPS TECHNOLOGY SOLUTIONS

767.22 CUSTOM AUTOBODY AND REPAIR 1412.00 KATHERINE DAVIS

363.00 JOHN HOSCHEID 2706.65 HOWARD’S OIL COMPANY

351.29 INFORMATION SYSTEMS CORPORATIO 566.64 LEAGUE OF MINNESOTA CITIES

1070.00 PAT LECLAIRE ELECTRIC (DBA) 495.26 LITTLE FALLS MACHINE, INC

1502.40 LOW COUNTY TREASURER 500.00 LOW WOMEN OF TODAY

1353.53 MN COUNTIES COMPUTER CO-OP 750.00 MN COUNTIES INSURANCE TRUST

375.00 MN OFFICE OF ENTERPRISE TECHNO 365.00 MN STATE DEPT OF PUBLIC SAFETY

7614.90 MONITOR TIRE DISPOSAL, INC 322.67 NORTHERN SPORTS & MACHINE – DB

1457.38 PEART & ASSOCIATES, INC 367.08 PETE’S BODY SHOP DBA

396.16 PETROWSKI TELECOMMUNICATIONS 904.75 RODERICK RONE JR

1400.00 SERVICE400 610.24 SHI INTERNATIONAL CORP

610.25 SOFTWARE HOUSE INTERNATIONAL, 340.25 SUN MONITORING

519.89 T R JOBBING 1522.95 TWIN RIVER RESORT

3744.91 VOYAGEURS COMMUNICATIONS, INC 379.50 DELLA WARREN

1087.00 WIDSETH SMITH NOLTING & ASSOC 1285.33 WIDSETH SMITH NOLTING&ASST INC

2267.43 WOODY’S SERVICE

37 PAYMENTS LESS THAN $300 3,934.53

FINAL TOTAL $73,403.80

Further moved to authorize the payment of the following auditor warrants:

April 9, 2009 $ 86,572.52

April 10, 2009 $ 104,292.48

April 15, 2009 $ 2,507.81

April 22, 2009 $ 66,371.13

April 27, 2009 $ (68,392.27)

April 27, 2009 $ 107,152.99

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Liquor License Approval

Motion was made by Commissioner Todd Beckel to approve the following On/Off and Sunday Intoxicating Liquor License for Keils Rainy River Lodge LLC effective May 1, 2009 to June 30, 2009. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Cost Allocation Contract & Motion

Motion was made by Commissioner Todd Beckel to approve Government Management Group, Inc (GMG) as Lake of the Woods County’s vendor for OMB A-87 Indirect Cost Allocation Plan services, approve the Letter of Agreement with GMG for the plan years 2008, 2009 and 2010; and to have Board Chair Patty Beckel sign the same. The motion was seconded by Commissioner Moorman and same being put to vote, was unanimously carried.

New Employee

Human Resources Director, Wade Johannesen and County Auditor, John W Hoscheid met with the board requesting approval to hire Stacy Novak as the Executive Administrator. Wade requested that Stacy start at grade 11, step 5, rather step 1; as exceptions have been made in the past based on the experience level of the individuals selected for the positions. The consensus of the board was to review additional steps after the 6 month probation period.

Motion was made by Commissioner Todd Beckel to hire Stacy Novak as the Executive Administrator in the Auditor’s office at a grade 11, step 1. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution Snowmobile Trails-Border Trails

The following resolution was offered by Commissioner Moorman and moved for adoption:

Sponsorship of Snowmobile Trails Assistance Program

Resolution 2009-04-04

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Border Trails maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution Snowmobile Trails-Lake of the Woods Drifters

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Sponsorship of Snowmobile Trails Assistance Program

Resolution 2009-04-05

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Big Traverse maintenance of snowmobile trails managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution Snowmobile Trails-Northwest Angle Edge Riders

The following resolution was offered by Commissioner Hanson and moved for adoption:

Sponsorship of Snowmobile Trails Assistance Program

Resolution 2009-04-06

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Northwest Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Emergency Manager Director

Emergency Manager Director, Holly House met with the board requesting a resolution to declare a state of emergency for the flooding that took place in March and April 2009.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Declaring a State of Emergency

Resolution 2009-04-07

WHEREAS, the snow and rain events for winter and spring 2009 impacted the population of Lake of the Woods County and its cities; and

WHEREAS, the rain and snow melt event has caused a significant amount of public property damage; and

WHEREAS, the Lake of the Woods County Department of Emergency Management requests the Lake of the Woods County Board of Commissioners to declare Lake of the Woods County in a STATE OF EMERGENCY for the rain and snow melt event of the winter and spring of 2009;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners declares Lake of the Woods County in a State of Emergency for conditions resulting from the rain and snow melt event of spring 2009.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Giziibii

Casey Olson Coordinator of Giziibii presented the Annual Giziibii Report to the board and discussed updates. Giziibii Chair George Swentik also attended the meeting.

Public Works Director, Bruce Hasbargen

Oak Harbor

Public Works Director, Bruce Hasbargen updated the board on the Oak Harbor Plat. Two of the roads have been completed with one remaining. Bruce discussed the following options with the board: waiting, completing the road, or vacating a portion of the plat and road. Vince Smith also attended the meeting as requested by the County Board. It was the consensus of the board to put this on hold and wait and see; and to place this on the agenda for July 14^th meeting.

Grant Agreement

Public Works Director, Bruce Hasbargen presented a Grant Agreement – Construction Grant for the “Elimination of Tangents at Curves – 39-608-20” under the Local Road Improvement Program Rural Road Safety Account.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Agreement to State Transportation Fund

Local Road Improvement Program

Grant Terms and Conditions

Resolution 2009-04-08

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Local Road Improvement Project No. 39-608-20; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this local road improvement project is available; and

WHEREAS, the amount of the grant has been determined to be $ 84,388.00 by reason of the force account agreement;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.52, subdivision 5, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the road project, but not required.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Solid Waste Fees

Discussion was had on the solid waste fees for seasonal recreational properties with multiple owners and with one of the owners residing in the county. It was the consensus of the board to refer this to the Solid Waste Committee.

Recess

The meeting was called to recess at 10:55 a.m. and reconvened at 11:00 a.m. as follows:

Bid Opening

Chair Patty Beckel called for the bid opening at 11:00 a.m. as advertised for S.A.P. 39-601-27 Precast Concrete Culvert Installation.

The following bids were received:

Aspen Construction Company $158,366.00

Bowman Construction Company $133,447.00

Davidson Ready Mix & Constr, Inc $163,890.00

Gerit Hanson Contracting $168,172.06

Glade Construction, Inc $157,652.40

Holthusen Construction, Inc $136,261.00

Lian Construction $146,314.06

Wagner Construction $258,288.00

Sunblad Construction, Inc. Incomplete Bid

Public Works Director, Bruce Hasbargen will tabulate and make a recommendation for awarding the bid, later today.

Water Diversion & Ditches-Strandbergs

Public Works Director, Bruce Hasbargen and Jerry and Arlys Strandberg met with the board regarding water diversion and ditches. Jerry and Arlys explained the issues with their water on their property. The issues were discussed and it was the consensus to place this on the Spring Road Tour.

Bid Opening

Public Works Director, Bruce Hasbargen reviewed the bid tabulations with the board and made a recommendation to award the bid for S.A.P. 39-601-27 Precast Concrete Culvert Installation to Bowman Construction Co, Inc., as lowest responsible bidder.

A motion was made by Commissioner Hanson to award the bid for S.A.P. 39-601-27 Precast Concrete Culvert Installation to the lowest responsible bidder, Bowman Construction Co, Inc., in the amount of $133,447.00. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Recorder- Sportsmans Lodge Bur Oak Villas

Motion by Commissioner Hanson to approve the County Board Chair, Patty Beckel and County Auditor, John W Hoscheid to sign the final plat of CIC 3 – Sportsmans Lodge Bur Oak Villas contingent on the signature of the owner, Sportsman’s Lodge, Inc., within the thirty day time period as established by the Subdivision Ordinance, platting procedures. The motion was seconded by Commissioner Moorman and the same being put to a vote, was carried as follows: For: Commissioners: Todd Beckel, Tom Hanson, Ken Moorman; Against: None; Abstaining: Commissioner Patty Beckel.

Committee Reports:

The following committee reports were heard and discussed:

NE Strategy Wetlands meeting in Duluth – update by Commissioner Todd Beckel
Radio Board Commissioner – update by Commissioner Todd Beckel
Ditch #1 Pilot Project – update by Commissioner Todd Beckel on Mike Carrolls discussion
North Country Board of Health – update by Commissioner Moorman
Airport Commissioner – update by Commissioner Hanson on the stimulus funding
Extension Committee – update by Commissioner Patty Beckel

Correspondence:

Correspondence was acknowledged from:

Lake of the Woods Water Sustainability Foundation
Letter from Steve Nesmith, taxpayer – Commissioner Tom Hanson is to invite him to the County Board meeting to discuss issues raised

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 12:06 p.m.

Attest: Approved: May 12, 2009

_____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

March, 2009

Commissioner Proceedings

March 10, 2009

The Lake of the Woods County Board met in regular session on Tuesday, March 10, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the additions of: PILT payment and County State Aid Highway (CSAH) and remove from agenda the Overlay Project and New Mower purchase. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Treasurer, Mark Hall

Investment Policy

County Treasurer, Mark Hall met with the board and presented the updated investment policy for Lake of the Woods County.

Motion was made by Commissioner Moorman to adopt the updated Lake of the Woods County Investment Policy as presented. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Vacant Positions

Human Resource Director, Wade Johannesen, Social Services Director, Nancy Wendler and County Auditor, John W. Hoscheid met with the board to discuss the vacant positions within their departments. No action was taken and this was placed on the Special Budget Session agenda that is scheduled for March 11, 2009.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 19,878.62

Commissioners’ Warrants $ 6,507.38

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Headwaters Regional Development Commission (HRDC) Cliff Tweedale

HRDC Director, Cliff Tweedale met with the board and informed them that HRDC is a regional development organization that is committed to helping create successful communities and a successful region. They are committed to moving their community forward and their services are designed to address the most important issues of their region by taking advantage of their organization’s unique leadership, development and planning capabilities.

County Sheriff, Dallas Block

MNJAC Server

County Sheriff Dallas Block and MIS Director, Brent Birkeland met with the board requesting approval for upgrades for hardware and software server.

Motion was made by Commissioner Arnesen to purchase hardware and software as quoted, with reimbursement from the MNJAC Grant. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Dispatch Position

County Sheriff, Dallas Block met with the board and informed them of the resignation of Dispatcher, Charlene McGraw, effective, March 27, 2009, and requested to hire a full time dispatcher and part time dispatcher. No action was taken and this has been placed on the March 11, 2009, emergency meeting agenda.

Stonegarden Grant

County Sheriff, Dallas Block requested permission to purchase (2) two squad cars, (2) two snowmobiles and a security trailer with the funding from the Stonegarden Grant.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to purchase (2) two squad cars, (2) two snowmobiles and a security trailer with the funding from the Stonegarden Grant. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen

Oak Harbor Plat Road

Public Works Director, Bruce Hasbargen met with the board to discuss the unconstructed portion of the Oak Harbor Plat Road of Northern Star Enterprises, LLC, to completion. No action was taken and this was referred to the Subdivision Committee for recommendation.

Drainage Authority- Ditch #1

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:00 a.m. and open the Drainage Authority meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen discussed with the Ditch Authorities the unauthorized work performed on Ditch #1 by Milo Ravndalen. The board agreed along with Milo Ravndalen to share in the work and cost of fixing and completing the work on Ditch #1.

Motion was made by Commissioner Todd Beckel to close the Drainage Authority meeting and open the regular session at 11:09 a.m. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to do the following corrective work on Ditch 1 as follows:

Project Ditch 1 Share Milo Ravndalen Share TOTAL

Erosion Control $2,000 -0- $ 2,000
Remove/Correct Sedimentation -0- $1,500 $ 1,500
Remove Trees/Brush -0- $1,500 $ 1,500
Level Spoil $1,500 -0- $ 1,500
Reconstruct 500’ $1,500 $1,500 $ 3,000
Reestablish Vegetation -0- $1,500 $ 1,500

Total Cost $5,000 $6,000 $11,000

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Department

Purchase of Semi-Truck

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a semi-truck for the Solid Waste Department in the amount of $15,000.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase an additional semi-truck for the Solid Waste Department up to $15,000 plus registration fees. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Deficient Bridges

Public Works Director, Bruce Hasbargen met with the board and requested approval of a resolution prioritizing replacement of deficient bridges.

RESOLUTION NO. 09-03-01

CSAH 1 DEFICIENT BRIDGES

The following resolution was proposed by Commissioner Todd Beckel and moved for adoption:

WHEREAS, Lake of the Woods County has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal supplied by local citizenry and local units of government, and;

WHEREAS, Lake of the Woods County has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years.

NOW, THEREFORE, BE IT RESOLVED, that the following deficient bridges are high priority and Lake of the Woods County intends to replace, rehabilitate, or remove these bridges as soon as possible when funds are available:

Old Road Total Township or Federal Local or Proposed

Bridge Number Project State Bridge Fund State Aid Construction

Number or Name Cost Funds Funds Year

CSAH 1 $185,000.00 $92,500.00 $92,500.00 2009

FURTHERMORE, Lake of the Woods County does hereby request authorization to replace, rehabilitate, or remove such bridges, and;

FURTHERMORE, Lake of the Woods County does hereby request financial assistance with eligible approach grading and engineering costs on township bridges, as provided by law.

Resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

State Aid Designation

Public Works Director, Bruce Hasbargen presented information on moving State Aid designations from CSAH 10 and a portion of CSAH 16 to an extension of CSAH 49.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-02

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

COUNTY STATE AID HIGHWAY NO. 49

Beginning at the international boundary between Manitoba, Canada and Lake of the Woods County, Minnesota on the West line of Section 15, T-167-N, R-35-W; thence along the established centerline of the existing public road Easterly and Northerly through Sections 15, 14, 11 and 12 of T-167-N, R-35-W and thence Easterly and Northerly through Sections 7, 8 and between Sections 5 and 4 of T-167-N, R-34-W, thence North between Sections 32 and 33 to the Northeast corner of Section 32, T-168-N, R-34-W and there terminating, a distance of approximately 7.65 miles,

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-03

ESTABLISHING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described should be designated County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

COUNTY STATE AID HIGHWAY NO. 49

Beginning at the international boundary between Manitoba, Canada and Lake of the Woods County, Minnesota on the West line of Section 15, T-167-N, R-35-W; thence along the established centerline of the existing public road Easterly and Northerly through Sections 15, 14, 11 and 12 of T-167-N, R-35-W and thence Easterly and Northerly through Sections 7, 8 and between Sections 5 and 4 of T-167-N, R-34-W, thence North between Sections 32 and 33 to the Northeast corner of Section 32, T-168-N, R-34-W; thence in an Easterly direction approximately 1.75 miles; thence in a Northerly direction approximately 0.1 mile; thence in an Easterly-Northeasterly direction approximately 1.9 miles to the limits of the Young’s Bay Resort parking lot and there terminating, a total distance of 11.4 miles, more or less.

be, and hereby is, established, located, and designated as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of the County of Lake of the Woods, to be numbered and known as County State Aid Highway No. 49.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 09-03-04

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

COUNTY STATE AID HIGHWAY NO. 16

Beginning at the approximate Northwest corner of Section 17, T-158-N, R-31-W; thence along the described line as follows:

From said point of beginning extending Easterly on or near the North line of said Section 17 to the Northeast corner of said Section 17 and the intersection with County State Aid Highway No. 1.

Beginning again at the approximate Southwest corner of Section 33, T-159-N, R-31-W; thence continuing Easterly along or near the South line of Sections 33, 34, 35 and 36 to the approximate Southeast corner of Section 36, T-159-N, R-31-W, and a junction with State Trunk Highway No. 72.

Beginning again at the West ¼ corner of Section 6, T-158-N, R-30-W; thence Easterly along or near the East and West ¼ line to the approximate center of Section 6; thence Northerly along or near the North and South ¼ line of Section 6 to the approximate North ¼ corner of Section 6; thence in an Easterly direction along or near the North line of Sections 6 and 5 to the approximate North ¼ corner of Section 5; thence continuing Southerly on or near the North and South ¼ line to a point at or near the Southwest corner of the NW1/4 of the NE1/4 of Section 5; thence Easterly along or near the North 1/16 line of Sections 5 and 4 to the approximate NE corner of the SE1/4 of the NE1/4 of Section 4; and there terminating, a distance of 8.60 miles,

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-05

ESTABLISHING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described should be designated as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

COUNTY STATE AID HIGHWAY NO. 16

Beginning at the approximate Southwest corner of Section 33, T-159-N, R-31-W; thence continuing Easterly along or near the South line of Sections 33, 34, 35 and 36 to the approximate Southeast corner of Section 36, T-159-N, R-31-W, and a junction with State Trunk Highway No. 72.

Beginning again at the West ¼ corner of Section 6, T-158-N, R-30-W; thence Easterly along or near the East and West ¼ line to the approximate center of Section 6; thence Northerly along or near the North and South ¼ line of Section 6 to the approximate North ¼ corner of Section 6; thence in an Easterly direction along or near the North line of Sections 6 and 5 to the approximate North ¼ corner of Section 5; thence continuing Southerly on or near the North and South ¼ line to a point at or near the Southwest corner of the NW1/4 of the NE1/4 of Section 5; thence Easterly along or near the North 1/16 line of Sections 5 and 4 to the approximate NE corner of the SE1/4 of the NE1/4 of Section 4; and there terminating, a distance of 7.60 miles,

be, and hereby is, established, located, and designated as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of the County of Lake of the Woods, to be numbered and known as County State Aid Highway No. 16.

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-06

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

COUNTY STATE AID HIGHWAY NO. 10

Beginning at a point on the South township line at approximately the Southwest corner of Section 34, T-163-N, R-34-W; thence along the centerline of the established public road described as follows: From the said point of beginning thence extending Northerly along or near the West section line of Sections 34, 27 and 22 to the approximate Northwest corner of Section 22, T-163-N, R-34-W, to a junction with County State Aid Highway No. 9 and there terminating, a distance of approximately 3.0 miles.

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Moorman and moved for adoption:

RESOLUTION NO. 09-03-07

CHANGES

WHEREAS, a review of the County State Aid System of Lake of the Woods County resulted in minor revisions of the System; and,

WHEREAS, these changes resulted in like changes in the Township Road System; and,

WHEREAS, the Lake of the Woods County Board is the local road authority for both County and Township roads; and,

WHEREAS, the County Board is responsible for the classification of local roads;

THEREFORE, BE IT RESOLVED, that the following Township Roads be added or revised: Township Road Numbers 156, 311 and 331;

BE IT FURTHER RESOLVED, that the adopted descriptions dated March 10, 2009 are on file in the Office of the County Engineer and made part of these minutes by reference.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Seasonal Help

Public Works Director, Bruce Hasbargen requested permission to hire and advertise for seasonal help. No action was taken and this was placed on March 11, 2009 emergency meeting agenda.

Purchase of New Radio

Public Works Director, Bruce Hasbargen requested permission to purchase a new radio at a cost of $2,161.68. No action was taken.

Boundary Commission Letter

Commissioner Hanson presented a draft boundary commission letter for review. Byron Hauger requested the board to move forward with this in a timely fashion and requested that additional information be incorporated in the draft letter.

County Assessor

Assessment Agreement

County Assessor, Wayne Bendickson; City Clerk, Tina Rennemo and City Council Member, Don McKay met with the board to discuss the City of Baudette Assessment Agreement. After discussion, both parties agreed to a contract for City Assessment going forward. Interim County Attorney, Michelle Moren will draft up a contract and present it to the board at a later date.

Recess

The meeting was called to recess at 12:35 p.m. The meeting reconvened at 1:15 p.m. as follows:

Land and Water Planning

Wetland-Appeal

Patty Beckel opened the Wetland Conservation Act decision appeal meeting by laying ground rules for the meeting. Each party will have time to discuss their side of the issue and there will be no decision rendered today. Instead, this will be placed on the next regular scheduled meeting on March 24, 2009. Also, she reminded the parties that this meeting was being digitally recorded. Present at this meeting was Josh Stromlund, Land & Water Planning Director; Tom Maiers, Landowner and Clint Jordahl, Consultant from Bonestroo representing Tom Maiers.

Josh Stromlund was given the first opportunity to explain the history of the wetland banking application and why it was denied. He explained that there are two main reasons for the denial which are the compatibility with the adjacent land use and possible lack of hydrology on the project area. The adjacent land use is agricultural; and common practices associated with this land use, is herbicide application and drainage issues. He further explained additional information that lead to the denial of the wetland banking application.

Clint Jordahl then explained the history of the application process and why they felt that the decision should be overturned. He explained that herbicide drift is already governed by state statutes and based upon wetland delineation guidelines; the project site is wetland for numerous reasons. He discussed the issue of drainage and the lateral effect that the ditches have on the potential wetland banking site. He discussed the issue of land use and zoning relationships between the site and adjacent properties.

Tom Maiers spoke in regards to the history of his family ties to the area and what his future plans for the remaining property are. Clint Jordahl then added the entire file to the record and Josh Stromlund added precipitation totals to the record.

Boat Storage Structures

Land and Water Planning Director, Josh Stromlund met with the board to discuss the “Boat Storage Structure”. He informed the board that the 2006 legislature amended the statute to address the issue of repairs and replacement of boat storage structures that have been in place since 1979. In order for the Minnesota Department of Natural Resources to consider an application for the repair, replacement or consolidation of an existing boat storage structure, the Local Government Unit must approve the activity. No action was taken at this time and this was placed on the March 24, 2009 board agenda.

LiDAR

Land and Water Planning Director, Josh Stromlund met with the board to discuss the LiDAR project that was approved by the board on May 27, 2008, with various source of potential funding. Josh informed the board that if all the counties that are adjacent to the Red River Watershed are going to move forward with the project, the total amount of the project for the county will be less than originally expected. The USGS will possibly provide additional funding for this project but that amount has not been established. If this additional funding becomes reality, the cost to the county will be further reduced. Also, a grant is currently being sought in funding up to 75% of the total cost of the project with the remaining 25% coming from local sources.

Emergency Meeting Agenda

Chair Patty Beckel discussed the agenda for March 11, 2009. The board concurred to place the part time dispatcher and full time dispatcher on the agenda for possible action.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Revenue $ 33,631.79

Road & Bridge $ 20,523.23

County Development $ 1,667.00

Solid Waste $ 1,961.51

$ 57,783.53

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 3/10/2009 FOR PAYMENT 3/13/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

979.46 AUTO VALUE BAUDETTE 781.83 BEN FRANKLIN

556.02 BRAD’S PLUMBING & HEATING, INC 341.78 CANON FINANCIAL SERVICES INC

2038.09 CENEX CO-OP SERVICES, INC. 535.26 DODDS LUMBER

474.99 GCR TIRE CENTER 476.59 GRAINGER, INC

1552.91 HOWARD’S OIL COMPANY 2049.75 INSIGHT PUBLIC SECTOR

756.54 LAWSON PRODUCTS, INC. 488.17 LOW FOODS

500.00 M.D. MCGEE,PA 545.04 METRO FORMS, INC

1000.00 MN COUNTIES INSURANCE TRUST 14055.47 MN STATE DEPT-CORRECTION

857.06 KENNETH MOORMAN 5402.60 LAW MOREN

8962.94 NORTH AMERICAN SALT CO 533.17 OFFICE DEPOT

452.07 QUILL CORPORATION 1026.86 R & Q TRUCKING, INC

342.42 RADISSON HOTEL – ROSEVILLE 1400.00 RAMSEY COUNTY MEDICAL EXAMINER

1750.00 SJOBERG’S INC 300.00 GEORGE SWENTIK

2300.33 WIDSETH SMITH NOLTING&ASST INC 3648.66 WOODY’S SERVICE

32 PAYMENTS LESS THAN $300 3,675.52

FINAL TOTAL $57,783.53

Further moved to authorize the payment of the following auditor warrants:

February 27, 2009 $ 55,131.74

February 28, 2009 $ 55,370.70

March 3, 2009 $ 46,174.24

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County TV

The board reviewed the handouts on budgeted County TV contracts. No action was taken.

PILT Payment

Commissioner Todd Beckel discussed the proposed PILT payment reduction with the board. The board placed this on the March 24, 2009 board agenda after discussion with Senator Saxhaug.

Joint Meeting with Roseau County Commissioners

Lake of the Woods County Commissioners will be meeting with Roseau County Commissioners on March 16, 2009 at the Rustic Diner in Roosevelt, MN at 11:00 a.m.

Old/New Business

The board discussed the following old and new business:

Old:

There have been no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy.

New:

The board placed PILT Payment and joint meeting with Roseau County Commissioners on the Old/New Business.

Committee Reports:

Commissioner Hanson and Moorman updated the board on the Veterans Services.
Commissioner Todd Beckel updated the board on the Ditch 1 Pilot Project.
Commissioner Moorman updated the board on the State Mental Health Board.

Correspondence:

Correspondence was acknowledged from:

GIZIIBII – Funding for 2009 Contribution;
Lake of the Woods Women of Today – Willie Walleye Days;
County RX. Com

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of February 24, 2009. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Boundary Commission

Motion was made by Commissioner Arnesen to authorize Chair Patty Beckel to sign the Boundary Commission letter. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 4:30 p.m.

Attest: Approved: March 24, 2009

_____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

March 11, 2009

The Lake of the Woods County Board met in Special Budget Session and Emergency Meeting on Wednesday, March 11, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Social Services Director, Nancy Wendler; Public Works Director, Bruce Hasbargen and County Treasurer, Mark Hall.

Budget Deficit

The County Board of Commissioners discussed the 2009 budget deficit with a projected shortfall of $300,000. The following is the proposed budget recovery from levied money for 2009:

$ 25,000 Sheriff’s car

$ 30,000 Reallocate levied Co. TV budget to Con-Con fund

$ 21,000 Adjust Attorney salary expense

$168,000 Market Value Credit- budget as revenue

$ 50,000 Reallocate levied “LiDAR” expense to Con-Con fund

$ 9,000 Adjust Commissioner’s Health Insurance expense

$303,000

The board also discussed the budgets of the Historical Society, County Fair, Extension Service and a potential saving from the Emergency Management Office.

Discussed additional proposed revenue sources:

$70,000 Salary increases

$ 5,000 MNJAC Grant

$ 5,000 Courthouse heating expense

$80,000

Total 2009 proposed budget balance:

($300,000) Projected Governor shortfall

$303,000 Proposed adjustments

$ 80,000 Additional proposed revenue

$ 83,000 Balance

2009 Salary Adjustment Freeze

Motion was made by Commissioner Arnesen to freeze all salary adjustments for 2009. The motion was seconded by Commissioner Todd Beckel and the vote carried as follows: Voting for: Commissioners Todd Beckel, Arnesen and Patty Beckel; Voting no: Commissioners Moorman and Hanson.

Social Services

Vacant Financial Worker Position

Social Services Director, Nancy Wendler discussed the need to fill a vacant Financial Worker position for the department. Nancy requested that this position be put on hold until she receives more information on funding from the State of Minnesota.

Public Works Director, Bruce Hasbargen

Public Works Director, Bruce Hasbargen met with the board requesting permission to hire seasonal help for his department. He explained to the board the duties and various jobs that the seasonal help does and the need for this additional staff for the season. Bruce requested to hire four (4) maintenance and three (3) surveyors for the seasonal help for 2009.

County Auditor, John W Hoscheid

County Auditor, John W Hoscheid met with the board requesting permission to advertise and hire for the vacant Deputy Auditor position. He explained the needs for the vacant position to the board.

Chief Deputy Sheriff, Jim Walton and Human Resources Director, Wade Johannesen

Chief Deputy Sheriff, Jim Walton met with the board and discussed the vacant dispatch position. Wade recommended hiring as per the county’s personnel policy.

Motions for Vacant Positions

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise for the soon to be vacant dispatch position. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise for a part time dispatcher. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to authorize Public Works Director, Bruce Hasbargen and Human Resource Director, Wade Johannesen to advertise for four (4) seasonal maintenance crew and three (3) seasonal surveying crew. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize County Auditor, John W Hoscheid and Human Resource Director, Wade Johannesen to advertise and hire for a Deputy Auditor/Executive Administrator. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 11:30 a.m.

Attest: Approved: March 24, 2009

_____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

March 24, 2009

The Lake of the Woods County Board met in regular session on Tuesday, March 24, 2009, in the Court Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the additions of: Boundary Commissioner letter, flood issues and Human Resources Director; and the deletion of Pitney Bowes – lease agreement. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for Brent Birkeland travel to Alexandria for MCCC Conference on June 1 – 4, 2009. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of March 10, 2009, with changes and March 11, 2009. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 27,446.80

Commissioners’ Warrants $ 7,428.85

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls/Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the board regarding a contract with MeritCare Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services. No action was taken and this was tabled until the next regular scheduled board meeting.

Governor’s Human Services Authority Act

Discussion was had regarding the Governor’s proposals, downsizing and counter proposal. (See insert) Social Services Director, Nancy Wendler was to keep the board updated.

Letter Received March 16, 2009, from Cal Ludeman, Commissioner Minnesota Department of Human Services:

“As you may know, Governor Pawlenty’s proposal to redesign the human services delivery system in Minnesota has been introduced in the House and Senate. I am writing to provide information about the proposal and to offer to discuss your questions or concerns as it makes its way through the Legislature.

I want to emphasize that this proposal is a framework that will allow us to rethink how we can best provide human services in Minnesota. The four-page bill is intentionally light on detail, calling instead for specific plans to be developed by a work group that will be formed after the legislation is approved. The work group will include representatives from counties as well as state agencies.

The proposal was motivated by a realization that human services programs have grown more numerous and complex every year, yet the county-based delivery system is essentially the same today as it was in 1923. There are inequities in resources, staff expertise and services from county to county, making it challenging to ensure programs are administered uniformly across the state in accordance with federal requirements.

Under the proposal, no more than 15 human service authorities would be responsible for providing human services that are now provided by counties. Counties with populations of 250,000 or more may serve as their own human service authority, while working with other authorities or smaller counties to provide shared services. Counties with populations of less than 250,000 would join with other counties to reach a population base of at least 100,000. County aids would be used as an incentive to move toward this new structure.

The new human service authorities have the potential to be more efficient by eliminating redundancies in administrative functions and improving cost-effectiveness in contracting for services. More importantly, they have the potential to improve services for the most vulnerable Minnesotans by creating capacity to ensure that the full breadth of services are available in all parts of the state and allowing the specialization needed for complex services.

I recognize this proposal represents significant change. I am convinced it provides a needed starting point for thinking about how we can develop a human services system that will meet the needs of Minnesotans today and in the years ahead. AMC and MACSSA have been involved in our discussions and the bill reflects many of their suggestions. I look forward to continued dialogue.

If you have questions, please feel free to contact Lynne Singelmann, Director of Intergovernmental Relations, at (651) 431-2918.

Letter of Accomplishment

Social Services Director, Nancy Wendler shared with the board a letter of accomplishment from Minnesota Department of Human Services, Commissioner Cal Ludeman. (See insert)

“I am pleased to commend you and your staff for perfect performance in meeting DHS Human Service financial reporting requirements for calendar year 2008. All key quarterly fiscal reports for programs your county participates in were submitted to our Financial Operations Division on or before the report deadlines and in perfect order. This effort required submission of 32 major reports covering the four calendar quarters of 2008 on time and in perfect order. These reports are: SSTS Log Sheets, LCTS Cost Report (local collaborative)*, Income Maintenance Expense, MFIP Consolidation Fund, Social Service Fund, Client Statistics, Title IV-E, SEAGR.

*If your county participates in a “local collaborative”, submission of this report may require the collection of multiple local partner reports for consolidated submission to DHS.

I know this accomplishment requires planning, an efficient operation, and teamwork within your county Human Services Department. The result is timely revenue for your county and compliance with federal reporting for us at the State. Please congratulate your management and staff on this superb effort.

Thank you and keep up the excellent work.

County Assessor

County Assessor, Wayne Bendickson met with the board to discuss payment for assessing the City of Baudette. After discussion, this was tabled until 2:00 p.m. this afternoon, to discuss further and receive advice from Interim County Attorney, Michelle Moren.

Land and Water Planning Director

Boat Storage Structures

Land and Water Planning Director, Josh Stromlund met with the board to discuss the “Boat Storage Structures”. It was the consensus of the board to support the application for repair, replacement or consolidation of an existing boat storage structure with the Minnesota Department of Natural Resources. Land and Water Planning Director, Josh Stromlund was directed by the board to draft a resolution to present to the board at the next regular scheduled board meeting.

Closed Session – Minnesota Statute § 13D.03 Labor Negotiations

Motion was made by Commissioner Moorman to close the regular meeting at 10:20 a.m. and open the closed session pursuant to Minnesota Statute § 13D.03 – Labor Negotiations. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following members were present in the closed session: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session at 10:40 a.m. and open the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen

Purchase Disc Mower

Public Works Director, Bruce Hasbargen met with the board to discuss the purchasing of a new disc mower.

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a new disc mower up to the amount of $9,200. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Advertise and Set Date for Bid Opening

Motion was made by Commissioner Moorman to authorize the Public Works Director to advertise for bids and set a bid opening date for the following upcoming project as warranted: S.P. 39-595-02, MN Project No. MUSM (101), Baudette Depot Reuse. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Purchase of New Radio

Public Works Director, Bruce Hasbargen met with the board to discuss the purchasing of a new radio.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a new radio at a cost of $2,161.68, with the funding from the tractor savings of $5,000. The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows: For: Commissioners: Arnesen, Patty Beckel and Moorman; Against: Commissioners: Todd Beckel and Hanson.

Highway Budget

Public Works Director, Bruce Hasbargen discussed with the board the highway budget and updates.

Score Summary Update

Public Works Director, Bruce Hasbargen presented to the board a Score summary update.

Oak Harbor Plat Road

Public Works Director, Bruce Hasbargen met with the board to discuss the Oak Harbor Plat Road. He mentioned the subdivision committee met and discussed options. The board discussed sending another letter to parties involved and to have a meeting with the board to discuss to the options available.

Federal Stimulus Update

Public Works Director, Bruce Hasbargen discussed with the board the federal stimulus update.

Flood Issues

Public Works Director, Bruce Hasbargen and Emergency Management Director, Holly House discussed with the board the potential flooding and high water in Lake of the Woods County.

Emergency Management

Full Scale Emergency Exercise

Emergency Management Director, Holly House met with the board to discuss the full scale emergency exercise to be held on April 25, 2009.

Boundary Commission

The Board discussed the boundary commission letter that was previously sent to all affected landowners and a request received from one of them. It was the consensus of the board to send a clarification letter to that individual. The Board Chair requested the Auditor’s office to send the letter.

Human Resource Director

Human Resource Director, Wade Johannesen met with the board. Discussion was had in regards to the clarification on the advertising of both dispatcher positions. In addition to posting in county offices, advertising for both positions will be placed in the local newspapers.

Recess

The meeting was called to recess at 12:05 p.m. and reconvened at 1:00 p.m. as follows:

Land & Water Planning Director

Wetland-Appeal

Chair Patty Beckel opened the Wetland Conservation Act decision appeal meeting by laying ground rules for the meeting. She reminded the parties that this meeting was being digitally recorded. Present at this meeting was Josh Stromlund, Land & Water Planning Director and Tom Maiers, Landowner.

Chair Patty Beckel asked if any of the board members had any questions in regards to the information that was presented at the March 10, 2009, board meeting. With no questions from the board members, Chair Patty Beckel proceeded with reading the Findings of Fact questions and discussion was had with all parties involved.

Findings of Fact and Decision for the Appeal of the Local Government Unit Wetland Conservation Act Decision

Applicant’s Name: Tom Maiers

Applicant’s Authorized Representative: Clint Jordahl, Bonestroo

Appeal Basis: See letter, on file, dated February 25, 2009, from Clint Jordahl. Specific items of appeal are as follows:

All Conditions of Approval Have Been Met
No Technical Basis for the Denial
Lake of the Woods County Staff Failed to Act in Good Faith

Were all conditions of approval met? ___ Yes X No

Why or Why not?

Herbicide drift – not addressed, no separation or buffer.

Lateral effect from 172 not addressed.

Ag drainage management stifled and not compatible – bank would hinder.

Kind of bank – not relevant.

*Two Commissioners stated that the herbicide drift was adequately addressed.

2. Was there technical basis for denial of the application? X Yes ___ No

Why or Why not?

Question of hydrology – Is hydrology enough on a regular basis.

Soils may be there but hydrology not substantiated.

Marginal wetland, didn’t figure lateral effect.

3. Did Lake of the Woods County staff act in good faith? X Yes ___ No

Why or Why not?

Have been up front with documentation and meetings. Relayed issue of land use issues. Not trying to hinder development.

4. List and explain other factors that were taken under consideration for the decision based upon the record.

Growth corridor – Land Use

Best use of land – history of farming

Incompatible uses as is

Private property rights

Intent of public value

The Lake of the Woods County Board of Commissioner’s hereby orders to:

X_ uphold ___reverse ___modify

the Local Government Unit’s decision of the wetland banking application submitted by Tom Maiers.

All in favor to uphold: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman

Opposed: Commissioner Arnesen, voted to modify original decision

County Assessor

Interim County Attorney, Michelle Moren met with the board to discuss options regarding payment to the County Assessor for assessing the City of Baudette.

Motion was made by Commissioner Hanson to adjust the County Assessor, Wayne Bendickson 2009 salary an additional $4,000 to reflect the work done for the City of Baudette in 2008. This adjustment will be retroactive to January 1, 2009, and spread over this year. The motion was seconded by Commissioner Arnesen and the same being put to a vote, carried as follows: For: Commissioners: Arnesen, Patty Beckel, Hanson and Moorman; Against: Commissioner Todd Beckel. Commissioner Todd Beckel questioned how adjustments can be made to a salary if we have a salary freeze in place for 2009.

Motion was made by Commissioner Todd Beckel to direct the County Assessor to assess the Cities of Baudette and Williams during normal business hours for 2009. Motion was seconded by Commissioner Hanson and the same being put to a vote, carried as follows: For: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman; Against: Commissioner Arnesen.

Old/New Business

The board discussed the following old and new business:

Old:

Commissioner Todd Beckel discussed with the board Senator Bakk’s statement on the PILT payment and various options of the tax committee.

Commissioners discussed the joint meeting with the Roseau County Board and possible dates in May to meet again.

There have been no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy, County TV.

New:

The board discussed northern slot regulations and changes. No action was taken.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Revenue $ 58,651.47

Road & Bridge $ 6,657.32

Solid Waste $ 29,288.80

$ 94,597.59

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 3/24/2009 FOR PAYMENT 3/27/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

352.12 AMERI PRIDE LINEN & APPAREL SE 532.81 AMERICAN SOLUTIONS FOR BUSINES

2882.95 ED ARNESEN 1567.05 CENEX CO-OP SERVICES, INC.

15000.00 CORNER SPORTS, INC 18685.42 D & E SPORT SHOP, INC.

4726.02 DELL MARKETING, LP 550.00 MARK ERICKSON

300.00 GIZIIBII RESOURCE CONS & DEV A 314.10 HILLYARD INC HUTCHINSON

458.91 HOLLACE HOUSE 1428.00 INFOPRINT SOLUTIONS LLC

5606.56 LAKES GAS CO. 366.67 LITTLE FALLS MACHINE, INC

7294.95 MAR-KIT LANDFILL 15000.00 MARVIN LUMBER & CEDAR

675.00 MN ASSN OF COUNTIES 1162.25 MN COUNTIES INFORMATION SYSTEM

2500.00 MN COUNTIES INSURANCE TRUST 375.00 MN OFFICE OF ENTERPRISE TECHNO

635.85 OCCUPATIONAL DEVELOPMENT CTR. 306.97 ALAN PHILLIPPE

324.92 PITNEY BOWES INC. 368.06 PRO ACTION UNIFORMS

4000.00 RESERVE ACCOUNT 877.36 RODERICK RONE JR

656.67 ROSEAU COUNTY COOPERATIVE ASSN 580.43 SIMPLEX

562.32 SOFTWARE HOUSE INTERNATIONAL, 310.12 T R JOBBING

500.00 US POSTAL SERVICE(CMRS-FP) 657.42 WEST GROUP

41 PAYMENTS LESS THAN $300 5,039.66

FINAL TOTAL $94,597.59

Further moved to authorize the payment of the following auditor warrants:

March 17, 2009 $ 84,420.19

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods Aggregate Tax

County Auditor, John W. Hoscheid reviewed the year ending 2008 aggregate tax report with the board.

Information Board

County Auditor, John W. Hoscheid discussed with the board possible data for the informational bulletin board. No action was taken.

Committee Reports:

There were no committee reports.

Correspondence:

Correspondence was acknowledged from:

Brady, Martz & Associates, PC – Auditing Firm;
Debra Kellerman – Thank you letter from NWA & Islands landowners (minnow issue);
2008 Lake of the Woods Family Collaborative

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 4:05 p.m.

Attest: Approved:

_____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

February, 2009

Commissioner Proceedings

February 10, 2009

The Lake of the Woods County Board met in regular session on Tuesday, February 10, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Travel for Bruce Hasbargen to St. Paul on February 3-4, 2009, for Transportation Alliance meeting; Tim Aery and Robert Peterson to St. Cloud on February 10-12, 2009, for MN DOT Bituminous Street 1 Technical Training and to Bemidji on March 3-4, 2009 for MN DOT Bituminous Street 2 Technical Training. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the commissioner minutes of January 27, 2009 with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 23,025.21

Commissioners’ Warrants $ 12,255.08

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2009 Contract – Rural MN CEP, Inc

Social Services Director, Nancy Wendler presented the 2009 Contract – Rural MN CEP, Inc for provision of employment related services for MFIP and DWP recipients. No action taken and tabled to the next board meeting.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county:

Revenue $ 36,748.97

Road & Bridge $ 65,447.37

County Development $ 4,840.00

Solid Waste $ 19,722.57

$126,758.91

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 2/10/2009 FOR PAYMENT 2/13/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

526.95 AMERI PRIDE LINEN & APPAREL SE 1226.22 AMERICAN SOLUTIONS FOR BUSINES

925.71 ANDY’S GARAGE, INC. 357.24 AUTO VALUE BAUDETTE

517.54 BEST WESTERN KELLY INN – PLYMO 650.00 BLUE MAXX RECYCLING

341.78 CANON FINANCIAL SERVICES 4704.38 CENEX CO-OP SERVICES, INC.

560.01 CRAGUN’S CONFERENCE & GOLF RES 1355.74 DELL MARKETING, LP

979.80 GCR TIRE CENTER 2712.00 HOFFMAN, DALE, & SWENSON, PLLC

2752.96 HOWARD’S OIL COMPANY 9721.13 INFORMATION SYSTEMS CORPORATIO

40187.50 JOHN DEERE GOVERNMENT & NATION 551.66 LAKE ROAD DIESEL INC

1060.25 LOW FOODS 1115.00 LOW HIGHWAY DEPT

3030.40 LOW SOIL & WATER CONS. DIST. 10314.00 MAR-KIT LANDFILL

733.00 KENNETH MOORMAN 5402.60 LAW MOREN

2669.54 R & Q TRUCKING, INC 1296.33 ROSEAU COUNTY COOPERATIVE ASSN

690.24 SHERATON BLOOMINGTON HOTEL, 1750.00 SJOBERG’S INC

1830.71 SOFTWARE HOUSE INTERNATIONAL, 362.06 T R JOBBING

1380.66 WALLWORK TRUCK CENTER 5473.33 WIDSETH SMITH NOLTING&ASST INC

2000.69 WOODY’S SERVICE 13436.79 ZIEGLER, INC

2350.00 13 BELOW

32 PAYMENTS LESS THAN $300 3,792.69

FINAL TOTAL $126,758.91

Further moved to authorize the payment of the following auditor warrants:

January 28, 2009 $ 214,405.56

February 5, 2009 $ 5,659.48

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Ditch 1 – Year End Report

County Auditor, John W. Hoscheid gave an update to the board on Ditch 1 as of the end of December 31, 2008.

Motion by Commissioner Arnesen to authorize a transfer in the amount of $9,674.08 from the Ditch 1 fund to the Revenue fund, for the final payment on a loan dated 12/31/2004. In addition, move to authorize a transfer in the amount of $386.96 from the Ditch 1 fund to the Revenue fund, for interest on the same loan. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution for Northwest Angle Edge Riders

County Auditor, John W. Hoscheid presented the following resolution for a Trail Groomer for the Northwest Angle Edge Riders Snowmobile Club.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Northwest Angle Edge Riders

Support for Trail Groomer

Resolution No. 09-02-03

WHEREAS, the Lake of the Woods County Board of Commissioners supports the grant application made to the Minnesota Department of Natural Resources for the Federal Recreational Trail Grant Program. The application is to purchase one (1) 2010 Prinoth Husky Trail Groomer, which is to be used by the NWA Edge Riders Snowmobile Club and is located at Angle Inlet, Minnesota;

WHEREAS, the Lake of the Woods County Board of Commissioners recognizes the fifty (50) percent match requirement for the Federal Recreational Trail grant program and the NWA Edge Riders Snowmobile Club will secure the matching funds;

NOW, THEREFORE, BE IT RESOLVED, if the Lake of the Woods County is awarded a grant by the Minnesota Department of Natural Resources, the Lake of the Woods County Board of Commissioners agrees to accept the grant award and may enter into an agreement with the State of Minnesota for the above referenced project. The Lake of the Woods County will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and;

BE IT FURTHER RESOLVED, the Lake of the Woods County Board of Commissioners names the fiscal agent for the Lake of the Woods County for this project as:

John W Hoscheid

Lake of the Woods County Auditor

206 8^th Ave SE, Suite 260

Baudette, MN 56623

BE IT FURTHER RESOLVED, the Lake of the Woods County Board of Commissioners hereby assures the grooming equipment acquired through this grant will be maintained for no less than twenty (20) years or until such time as appropriate disposition actions are approved by the Minnesota Department of Natural Resources and authorizes Lake of the Woods County Chair, Patricia Beckel and County Auditor, John W. Hoscheid to sign the same.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Sheriff, Dallas Block

On Line Training for Staff-PATROL

County Sheriff, Dallas Block presented an on line training for staff Police Accredited Training OnLine“PATROL”. Dallas explained that meeting training mandates when budgets are being cut can be tough and with “PATROL”, the deputies can earn POST and OSHA mandated credits and keep training costs low and travel budgets at zero.

LOW County Reverse Phone System

County Sheriff, Dallas Block updated the board on the LOW County Reverse Phone System. He stated the vendor has provided a new server and is currently testing the system. They are working on adding information to complete the data into the system and the system will be tested in April.

MNJAC Grant

County Sheriff, Dallas Block and MIS Director, Brent Birkeland updated the board on the current status of the MNJAC Grant. Brent explained the technical parts of the new server. Dallas presented the board with an amendment to the original MNJAC grant.

A motion was made by Commissioner Todd Beckel to approve the MNJAC Amendment No 1 to Grant Contract 2007-HSGP00504 and to have County Sheriff Dallas Block and County Auditor John W Hoscheid sign the same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Dispatch Replacement

County Sheriff, Dallas Block informed the board that Dispatch Tony Crow has resigned effective February 12, 2009. Dallas asked the board for permission to hire a person to replace this person. No action was taken this time. The board will hold a special meeting to further discuss 2009 budget actions.

SWCD

Feedlot Program Annual Report

Land and Water Planning Director Josh Stromlund gave an update on the Feedlot Program Annual Report. Mike Hirst was unable to attend the meeting, however will present a complete report at a later date.

A motion was made by Commissioner Todd Beckel to approve the 2009 Annual County Feedlot Officer and Performance Credit Report and to have Chair Patty Beckel to sign the same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Soil and Water Conservation District

Land and Water Planning Director Josh Stromlund gave the annual Soil and Water Conservation District (SWCD) report to the board.

Land & Water Planning Director – Josh Stromlund

BWSR

Land and Water Planning Director Josh Stromlund discussed with the board a letter to the Board of Water and Soil Resources (BWSR) John Jaschke in reference to the Constitutional Amendment funding.

Motion was made by Commissioner Todd Beckel to have Chair Patty Beckel to sign said letter to the Board of Water and Soil Resources, John Jaschke in reference to the Constitutional Amendment funding. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MN DNR Flexibility Letter

Land and Water Planning Director Josh Stromlund discussed with the board a letter to the MN Department of Natural Resources in reference to the flexibility of the current size of a water oriented accessory structure for the Rainy River and Tributaries.

Motion was made by Commissioner Arnesen to have Chair Patty Beckel to sign said letter to the MN Department of Natural Resources in reference to the flexibility of the current size of a water oriented accessory structure for the Rainy River and Tributaries. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Water Quality Forum

Land and Water Planning Director Josh Stromlund presented the board with information on the International Lake of the Woods Water Quality Forum.

County Surveyor

County Surveyor, Donn Rasmussen met with the board and presented two proposals regarding the Boundary Commission property. One of the proposals was for the entire property and the other one was for the eastern portion of the property. Commissioner Hanson was going to ask Interim County Attorney, Michelle Moren for additional costs and present a draft letter at the next board meeting.

The meeting was called to recess at 12:03 p.m. and reconvened at 1:00 p.m.

Lessard Outdoor Heritage Council

The county board reviewed a letter regarding the Lessard Outdoor Heritage Council. No action was taken.

Resolution of Support

A Resolution of Support for the Establishment of a Northern Minnesota Veterans Home was discussed.

The following resolution was offered by Commissioner Moorman and moved for adoption:

A Resolution of Support for the

Establishment of a Northern Minnesota Veterans Home

Resolution No. 09-02-04

WHEREAS, northern Minnesota is currently a significantly underserved region for veterans home services, with only the Minnesota veterans homes located in Silver Bay and Fergus Falls currently serving the region; and

WHEREAS, the Minnesota Department of Veterans Affairs is currently studying the state-wide needs for veterans homes and will be making recommendations to the Minnesota State Legislature regarding the location of future facilities; and

WHEREAS, the number of veterans living in northern Minnesota and other criteria established by the Minnesota Department of Veterans Affairs, seems to strongly support the location of a new veterans home in the Beltrami County area to serve the needs of veterans throughout northern Minnesota; and

WHEREAS, the Northern Minnesota Veterans Home Task Force has been organized and, with the help of a professional architect, has initiated the process of developing the required pre-design documentation and applications to locate a facility in northern Minnesota; and

WHEREAS, the Northern Minnesota Veterans Home Task Force will be formally asking the Minnesota Department of Veterans Affairs and the Minnesota State Legislature to strongly consider a Beltrami County location as the next veterans’ home project to be approved in the state.

NOW, THEREFORE, BE IT RESOLVED, the Lake of the Woods County Board of Commissioners desires to go on record stating the need for additional veterans home services for veterans residing in northern Minnesota and further expresses support for the efforts of the Northern Minnesota Veterans Home Task Force to locate a veterans home to serve northern Minnesota.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2009 Budget Deficit

The County Board of Commissioners discussed the 2009 budget deficit for Lake of the Woods County.

A motion was made by Commissioner Todd Beckel to cut the per diems in half ($50.00) for all 2009 Budget Deficit meetings. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business:

Old:

There have been no new updates on the ANI, County TV, City of Williams (Williams Community Center – old school), Investment Policy, Williams Senior Center, No Net Loss Policy or City of Baudette Assessment Agreement.

New:

There was no new business discussed at this time.

Meeting Reports:

There were no meeting reports at this time.

Correspondence:

Correspondence was acknowledged from:

Letter from Judy and Rodney Gubbels – Boundary Commission; Minnesota Department of Human Services – single audit reports; Governor Tim Pawlenty – FY2010-11 Budget Recommendations; University of Minnesota Extension – Leadership / Courage and Manitoba Water Stewardship, Fisheries Branch – transporting of live minnows by land.

Commissioner Todd Beckel left the meeting at this time.

Other:

The county board discussed 2009 budget deficits. Human Resources Director was directed to write a letter for the board requesting Department Heads to measure counter activity in the applicable departments.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 3:07 p.m.

Attest: Approved: February 24, 2009

_____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

February 24, 2009

The Lake of the Woods County Board met in regular session on Tuesday, February 24, 2009, in the Auditorium of the Lake of the Woods School, Baudette, MN.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda with the additions of: Stonegarden Grant and Border Trails Capital Improvement Project. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda with additions as follows: Travel for Rita Krause on March 25-26 to St. Paul for Child Support Meeting, travel for Josh Stromlund on February 28 – March 6 to Washington, DC for Leadership Program and travel for Bruce Hasbargen on February 25 to Duluth for MN DOT Freight Study. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the commissioner minutes of February 10, 2009. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 13,056.99

Commissioners’ Warrants $ 35,267.59

Commissioners’ Warrants $ 280.00

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2009 Contract – Rural MN CEP, Inc

Social Services Director, Nancy Wendler presented the 2009 Contract – Rural MN CEP, Inc for provision of employment related services for MFIP and DWP recipients.

Motion was made by Commissioner Todd Beckel to approve the 2009 Contract – Rural MN CEP, Inc for provision of employment related services for MFIP and DWP recipients and to have Chair Patty Beckel and Social Services Director Nancy Wendler to sign the same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Revenue $ 18,932.11

Road & Bridge $ 1,473.35

County Development $ 500.00

Solid Waste $ 5,241.43

$ 26,146.89

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 2/24/2009 FOR PAYMENT 2/27/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

648.50 ACCLAIM BENEFITS 1345.58 CENEX CO-OP SERVICES, INC.

517.73 CUSTOM AUTOBODY AND REPAIR 6192.00 IBM CORPORATION

500.00 JOINT POWERS NATURAL RES BRD 2434.35 LAKES GAS CO.

700.00 PAT LECLAIRE ELECTRIC (DBA) 346.13 LUTHERAN SOCIAL SERVICE OF MN

458.23 MN OFFICE OF ENTERPRISE TECHNO 934.70 JEROME MOLINE

1637.50 NORTH EAST TECHNICAL SERVICE,I 5000.00 PRO-WEST & ASSOCIATES, INC

801.25 RODERICK RONE JR 1212.91 TRI-STAR RECYCLING, INC

579.92 WEST GROUP

26 PAYMENTS LESS THAN $300 2,838.09

FINAL TOTAL $26,146.89

Further moved to authorize the payment of the following auditor warrants:

February 10, 2009 $ 78,666.42

February 17, 2009 $144,712.64

February 18, 2009 $ 47,472.36

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution for Border Trails

County Auditor, John W. Hoscheid presented the following resolution for Border Trails for Support of a Capital Improvement Project.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution

Border Trails Support for Capital Improvement Project

Resolution No. 09-02-05

WHEREAS, the Lake of the Woods County Board of Commissioners supports the grant application made to the Minnesota Department of Natural Resources for the State Grant in Aid Program. The application is for Capital Improvement including two (2) bridges for snowmobile trails managed by Border Trails;

BE IT RESOLVED, the Lake of the Woods County Board of Commissioners will act as the legal sponsor for said application for funding to the State of Minnesota Department of Natural Resources;

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota Department of Natural Resources for the above referenced project and that it will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and;

NOW, THEREFORE, BE IT RESOLVED, the Lake of the Woods County Board of Commissioners hereby authorizes Lake of the Woods County Auditor, John W Hoscheid as fiscal agent for this project.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

NWA & Islands – Minnow Transport

The following letter was received from Manitoba Fisheries Branch:

“Thank you for your letter and resolution supporting Northwest Angle Resort Owners in Lake of the Woods County requesting assistance from the Manitoba Government to authorize transport of live minnows by land through Manitoba to the Northwest Angle.

Manitoba’s border was closed to importation of live bait fish in 1992 and to leeches in 1998. Due to the unique situation in the Northwest Angle, special dispensation was offered to a few individuals with the intent of grandfathering out this permission. As of 2006, only one individual was authorized to bring live bait from Minnesota through Manitoba at the Northwest Angle and he was informed at that time that his permit would not be renewed.

Given increasing concerns with serious fish diseases, such as Viral Hemorrhagic Septicemia (VHS), as well as increasing incidences of the spread of undesirable aquatic invasive species, Manitoba must take a pro-active approach with stricter requirements related to cross-border water transfers – an issue where I believe the Government of Minnesota shares our concerns. Allowing non-residents to import live bait through our province would not be consistent with the Manitoba Government’s strong position on the seriousness of threats to our aquatic resources and the reasons why we have increased restrictions within our province.

I trust that this information assists with your understanding of the reasons for our decision to no longer permit special dispensation to Minnesota bait fishers supplying the Northwest Angle. Thank you for the opportunity to explain our concerns.

Sincerely, Joe O’Connor, Director, Fisheries Branch

The County Board of Commissioners discussed the letter and requested County Auditor, John W Hoscheid to write a letter to the Northwest Angle Chamber of Commerce updating them with this information.

Emergency Manager, Holly House

Emergency Manager, Holly House presented a Homeland Security and Emergency Management grant application for Hazardous Materials Emergency Preparedness.

Motion was made by Commissioner Todd Beckel to approve the Homeland Security and Emergency Management grant application for Hazardous Materials Emergency Preparedness. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Township Road Inventory

Minnesota Department of Natural Resources Representatives, Mike Carroll, Dana Carlson, Gretchen Mehmel and Jeff Dittrich met with the board to discuss the township road inventory. Mike had many comments and questions for the board regarding the desired outcome for citizens, what types of access, assigning partnership for maintenance and other considerations. The consensus was to have Lake of the Woods County staff and Minnesota Department of Natural Resources staff to start the preliminary information gathering together.

County Assessor

City of Baudette Assessment Agreement 2008

County Assessor, Wayne Bendickson met with the board regarding the City of Baudette Assessment Agreement for 2008.

Motion was made by Commissioner Todd Beckel to approve the City of Baudette Assessment Agreement for 2008 and to have Chair Patty Beckel, County Auditor John W Hoscheid and Interim County Attorney Michelle Moren to sign the same. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Board of Appeal & Equalization

Motion was made by Commissioner Hanson to set the Board of Appeal & Equalization meeting date of Wednesday, June 17, 2009, at 5:00 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Plat Books

Discussion was had regarding reordering plat books. The County Board directed County Assessor Wayne Bendickson to research the cost of reordering minimum quantities and bring back to the board at a later date.

The meeting was called to recess at 12:15 p.m. and reconvened at 1:00 p.m.

County Sheriff, Dallas Block

Dispatch Replacement

County Sheriff, Dallas Block was unable to make it to the board at this time and therefore the board rescheduled the County Sheriff to later in the afternoon and in the Commissioners’ Room of the Lake of the Woods County Government Center.

Northwest Community Action

Northwest Community Action Representative, Wendy Thompson met with the board asking for support for Heading Home Northwest Minnesota, supporting homelessness in a 12-county region.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution in Support of

Heading Home Northwest Minnesota

Resolution 09-02-06

WHEREAS, Heading Home Northwest Minnesota is a 10-year plan to address homelessness in a 12-county region, which includes Lake of the Woods County;

WHEREAS, Lake of the Woods County will benefit from the action steps put forth in this plan to address homelessness in the region;

WHEREAS, the plan was created with input from throughout the region and endorsed by the Northwest Minnesota Continuum of Care;

WHEREAS, the plan provides an analysis of homelessness in Northwest Minnesota and contains county, regional, state and national data of significance;

WHEREAS, a representative of the Northwest Minnesota Continuum of Care (the CoC) presented the 10-year plan entitled Heading Home Northwest Minnesota to the Lake of the Woods County Board. The CoC provided the county with a link to the full report as well as a copy of the Executive Summary for review;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners hereby supports the goals contained in Heading Home Northwest Minnesota and encourages continued collaboration by all stakeholders to reach those goals.

Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Set Meeting Dates

The County Board of Commissioners set a meeting date for State Aid and Credit Reduction on March 10, 2009, starting at 7:00 a.m. and will meet with the Public Works Director, Bruce Hasbargen at 7:45 a.m. to discuss the Public Works budget. This meeting will take place prior to the regular scheduled board meeting on that date. A Budget Deficit meeting was set for March 11, 2009, at 7:00 a.m. Both of these meetings will be held in the Commissioners’ Room in the Lake of the Woods County Government Center, Baudette, MN.

The County Board of Commissioners set possible dates of March 16, 2009 or March 17, 2009 to have a joint meeting with the Roseau County Board. Chair Patty Beckel to contact the Roseau County Board to confirm.

The County Board of Commissioners set a meeting with the Minnesota Department of Natural Resources Representative Mike Carroll in reference to Ditch 1 Pilot Project, on March 3, 2009, at 10:00 a.m. in the Commissioners’ Room in the Lake of the Woods County Government Center, Baudette, MN.

Boundary Commission

Correspondence from Commissioner Hanson regarding the Boundary Commission was discussed. The County Board of Commissioners directed Interim County Attorney and Land and Water Planning Director Josh Stromlund to draft a letter to all parties and bring back to the next board meeting.

Public Works Director

Motion for Bid Dates for Projects

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director, Bruce Hasbargen to advertise for bids and set bid opening dates for the following upcoming projects as warranted:

SAP 39-604-06 & SAP 39-635-11, Bituminous Overlays and Aggregate Shouldering;

SAP 39-601-27, Precast Concrete Box Culvert Installation

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion to Purchase a Truck for Solid Waste

Public Works Director, Bruce Hasbargen met with the County Board of Commissioners requesting permission to purchase a truck for the Solid Waste Department. No action was taken and it was tabled until the next regular board meeting.

Washington, DC Update

Public Works Director, Bruce Hasbargen updated the Board of Commissioners on his trip to the Transportation Research Board Conference in Washington, DC.

Hazardous Waste

Public Works Director, Bruce Hasbargen updated the Board of Commissioners on the latest NW MN Household Hazardous Waste Joint Powers Board meeting.

Old/New Business

The board discussed the following old and new business:

Old:

Discussion was had regarding the County TV contracts with Voyageurs Comtronics Corporation and Sjobergs, Inc. Commissioner Hanson requested this to be placed on the next regular board meeting agenda.

There have been no new updates on the ANI, City of Williams (Williams Community Center – old school), Investment Policy, Williams Senior Center, No Net Loss Policy or City of Baudette Assessment Agreement.

New:

There was no new business discussed at this time.

Meeting Reports:

There were no meeting reports at this time.

Correspondence:

Correspondence was acknowledged from:

Warroad Community Education Director – Funding for 2009 Summer Recreation Program;
Minnesota Counties Insurance Trust – Endorsing the Association of Minnesota Counties (AMC) training, “Building Foundations: Making Solid Land Use Decisions”;
Judy Senkyr letter – Williams Senior Center;
MN Dept of Revenue – Letter to County Assessor, Wayne Bendickson;

Other:

Commissioner Moorman updated the board on the Biomass Workshop that was held on February 18, 2009. Commissioners Moorman and Hanson updated the board on the Highway 11 Task Force.

The meeting was called to recess at 2:50 p.m. and reconvened at 3:12 p.m. in the Commissioners’ Room in the Lake of the Woods County Government Center.

County Sheriff, Dallas Block

Dispatch Replacement

County Sheriff, Dallas Block met with the County Board of Commissioners and requested permission to replace the vacant dispatch position.

Motion was made by Commissioner Todd Beckel to remove the temporary hiring freeze. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to grant County Sheriff Dallas Block permission to fill the vacant dispatch position. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Stonegarden Grant

County Sheriff, Dallas Block updated the board on the Homeland Security and Emergency Management Stonegarden Grant.

Motion was made by Commissioner Moorman to approve the Homeland Security and Emergency Management Stonegarden Grant and to authorize Chair Patty Beckel to sign the same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, carried as follows: For: Commissioners Arnesen, Patty Beckel, Hanson and Moorman; Against: Commissioner Todd Beckel.

Motion was made by Commissioner Hanson to approve Chief Deputy Sheriff, Jim Walton to work overtime hours for the Homeland Security and Emergency Management Stonegarden Grant. The motion was seconded by Commissioner Arnesen and the same being put to a vote, carried as follows: For: Commissioners Arnesen, Patty Beckel, Hanson and Moorman; Against: Commissioner Todd Beckel.

Other

The County Board of Commissioners requested County Auditor, John W Hoscheid to place on the next board meeting agenda, the previously requested vacant positions in the County Auditor’s office and Social Services office.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 4:54 p.m.

Attest: Approved: March 10, 2009

_____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

January, 2009

Commissioner Proceedings

Organizational Meeting

January 6, 2009

The Lake of the Woods County Board met on Tuesday, January 6, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2009 Organizational Meeting.

Call to Order

County Auditor, John W Hoscheid called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Human Resource Director, Wade Johannesen, John Oren, Penny Mio Hirst and Jeff Hovde.

Swearing in Ceremony

County Recorder, Sue Ney swore in Commissioners: Ed Arnesen, Patty Beckel and Tom Hanson for their term beginning January 5, 2009.

Election of Chair and Vice Chair

County Auditor John W. Hoscheid called for nominations for Chair of Lake of the Woods County Board for the year 2009. Commissioner Arnesen nominated Commissioner Patty Beckel with Commissioner Moorman seconding the nomination. County Auditor called for nominations two more times.

Motion was made by Commissioner Todd Beckel to close the nominations for Chair. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor closed the nominations for Chair and called for a roll call for Commissioner Patty Beckel for Chair. Roll call carried as follows: All in favor: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Against: None. Commissioner Patty Beckel assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2009.

Chair Patty Beckel called for nominations for the position of Vice-Chair for the year 2009. Commissioner Todd Beckel nominated Commissioner Arnesen for Vice-Chair for Lake of the Woods County Board with Commissioner Moorman seconding the nomination. Chair Patty Beckel called for nominations two more times.

There were no other nominations received or motion to close nominations, therefore, nominations ceased. Chair Patty Beckel closed the nominations for Vice-Chair and called for roll call for Commissioner Arnesen for Vice-Chair. Roll call carried as follows: All in favor: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Against: None. Commissioner Arnesen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioner for 2009.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the addition of: Setting a Date for a Meeting of the Whole and a Strategic Plan for 2009. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Dale Boretski to Plymouth on January 25–30, 2009 for Assessment Laws and Procedures Course. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the commissioner minutes of December 31, 2008, with changes. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

2009 Committee Appointments

Motion was made by Commissioner Todd Beckel to approve the 2009 Committee Appointments with a few committee appointments remaining to be filled:

Airport Commission: Commissioners Patty Beckel and Hanson;

AMC Ag Task Force: Commissioner Moorman; Alternates: Commissioners Arnesen, Patty Beckel, Todd Beckel and Hanson;

AMC Environmental and Natural Resources: Commissioner Todd Beckel; Alternates: Commissioners Arnesen, Patty Beckel, Hanson and Moorman;

AMC Future: Commissioner Todd Beckel;

AMC General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners Arnesen, Todd Beckel, Hanson and Moorman;

AMC Human Service: Commissioner Hanson and Nancy Wendler; Alternates: Commissioners Arnesen, Todd Beckel, Patty Beckel and Moorman;

AMC Transportation and Area Transportation Advisory Board: Commissioner Moorman and Bruce Hasbargen; Alternates: Commissioners Arnesen, Patty Beckel, Todd Beckel and Hanson;

Arrowhead Library System: Sandy Johnson (7-1-08 to 06-30-11 appointed 2008)

Board of Adjustment: District 1 Buck Webb, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4 Tom Mio, District 5-Jamie McEnelly;

Border Coalition/ Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Holly House;

Board of Water and Soil Resource (BWSR): Commissioner Todd Beckel;

Building and Safety Committee: Commissioner Arnesen, Commissioner Todd Beckel, Matt Mickelson, Bruce Hasbargen, Brent Birkeland, John W. Hoscheid and Nancy Wendler;

Children’s Justice Initiative Committee and Lake of the Woods County Children and Families Collaborative Committee: Commissioner Todd Beckel (combined these two in January 2009;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel.

Personnel Committee (combined Compensation Plan and Personnel in Jan 2008): Commissioner Hanson, Commissioner Patty Beckel, Human Resources Director Wade Johannesen, Sue Ney, Bruce Hasbargen, Amy Ballard and Jim Walton;

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund, John W. Hoscheid;

Continuity of Operation Plan (COOP): Holly House and All Commissioners;

Cormorant Committee: Commissioner Arnesen, Commissioner Todd Beckel, Mike Trueman, Paul Arnesen; Alternate: Commissioner Patty Beckel;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid, Karen Hanson and Leon Grove. Additional members: Rita Krause, Brenda Nelson, Aprille Levasseur, Erin Olson and Shelly Lien;

County TV: Commissioner Arnesen, Commissioner Hanson, Lee Hervey, John W. Hoscheid, Brent Birkeland and Holly House;

Department Head Liaison: Commissioners Patty Beckel and Hanson;

Department Liaisons: Assessor – Arnesen; Land and Water Planning Office – Moorman; Attorney – Moorman; MIS – Hanson; Sheriff – Todd Beckel; Social Services – Todd Beckel; Recorder – Arnesen; Highway – Hanson; Treasurer – Patty Beckel; Auditor – Patty Beckel; Emergency Management – Moorman; H/R – Arnesen and Veterans Service Officer – Hanson;

Economic Development Committee and Biomass Committee: Commissioners Patty Beckel and Moorman;

Enhanced 911 Committee: Commissioner Todd Beckel, Commissioner Hanson, Brent Birkeland, Dallas Block, Holly House and other local appointees;

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health Committee: Commissioner Moorman;

Grievance Committee: Commissioner Arnesen, Dale Boretski, Josh Stromlund and Angie Eason; Alternate: Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Highway 11 Task Force/Transportation Alliance: Commissioner Moorman, Commissioner Hanson and Bruce Hasbargen;

Information Systems/Technology Committee: Commissioner Hanson, Commissioner Patty Beckel, Brent Birkeland, Josh Stromlund, Bruce Hasbargen and John W. Hoscheid;

Insurance Committee: Commissioner Todd Beckel, Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Brent Birkeland, Jim Walton and Wade Johannesen;

Joint Powers Natural Resources Board: Commissioner Todd Beckel, Commissioner Moorman and Wayne Bendickson;

Labor/Management Committee: Commissioner Todd Beckel, Commissioner Arnesen, Wade Johannesen; Alternate: Commissioner Patty Beckel;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Arnesen, Bruce Hasbargen, Wayne Bendickson and John W. Hoscheid; Alternate: Commissioner Patty Beckel;

Lake of the Woods Trail Management Team: Commissioners Todd Beckel and Moorman;

Law Library: Commissioner Todd Beckel, Michelle Moren and Brent Birkeland;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Brent Birkeland, Delegate #1 – John W. Hoscheid, Delegate #2 – Dale Boretski;

Minnesota Counties Insurance Trust: Commissioner Patty Beckel; Alternate: Commissioner Todd Beckel;

Minnesota Rural Counties Caucus: Commissioner Todd Beckel; Alternates: Commissioners Arnesen, Patty Beckel, Hanson and Moorman;

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Wayne Bendickson, Josh Stromlund and Bruce Hasbargen; Alternate: Commissioner Hanson;

North Country Board of Health: Commissioner Moorman (term expires 12/31/09) and Jan Olson (term expires 12/31/09) these are three-year terms (appointed in 2007);

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/08- appointed 2007) and Jan Olson (term expires 12/31/09- appointed 2008). These are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Todd Beckel and Josh Stromlund; Alternate: Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action: Commissioner Arnesen; Alternate: Commissioner Moorman;

Northwest Minnesota Juvenile Center Board: Commissioner Patty Beckel (term expires 12/31/09 (re-appointed in 2007 to replace Todd Beckel’s term). This is a four-year term;

Nuisance Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Michelle Moren, Dallas Block, Michelle Brown, Rick Rone, Nancy Jewell and Josh Stromlund;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani; Alternate: Nancy Wendler;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Bruce Hasbargen; Alternate: Commissioner Moorman;

Peat Land: Commissioner Todd Beckel;

Rainy Rapid River Board: Commissioner Moorman, Commissioner Hanson, Josh Stromlund and Steve Sindelir;

Red River Valley Development Association: Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Todd Beckel; Alternate: Commissioner Hanson;

Roseau County Board on Aging: Commissioner Arnesen

Solid Waste Committee/Household Waste: Commissioner Patty Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Bruce Hasbargen, Wayne Bendickson, Tina Rennemo and Mark Hall;

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, Wayne Bendickson, Sue Ney, Brent Birkeland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Todd Beckel, Bruce Hasbargen, Josh Stromlund, Brent Birkeland, Dan Crompton and Wayne Bendickson;

Tribal Lands: Commissioners Arnesen and Todd Beckel;

Vets Service: Commissioner Hanson, Commissioner Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

SWCD District Committee: Commissioner Todd Beckel, Commissioner Hanson and Josh Stromlund;

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2009 County Board Meeting Dates

Motion by Commissioner Hanson to approve the 2009 County Board meeting dates as follows:

County Board meetings are held on the second and fourth Tuesdays of each month at 9:00 a.m. in the Commissioners’ Room of the County Government Center in Baudette, Minnesota unless otherwise noted below:

Below are the dates and times of the regular scheduled County Board meetings for 2009:

Date Time Date Time

January 13, 2009 9:00 a.m. July 14, 2009 9:00 a.m.

January 27, 2009 9:00 a.m. July 28, 2009 9:00 a.m.

February 10, 2009 9:00 a.m. August 11, 2009 9:00 a.m.

February 24, 2009 9:00 a.m. August 18, 2009 10:00 a.m.

(Lake of the Woods School) (NWA School)

August 25, 2009 9:00 a.m.

March 10, 2009 9:00 a.m. September 08, 2009 9:00 a.m.

March 24, 2009 9:00 a.m. September 22, 2009 9:00 a.m.

April 7, 2009 8:00 a.m. October 13, 2009 9:00 a.m.

April 28, 2009 9:00 a.m. October 27, 2009 9:00 a.m.

May 12, 2009 9:00 a.m. November 10, 2009 9:00 a.m.

May 26, 2009 9:00 a.m. November 24, 2009 9:00 a.m.

June 09, 2009 9:00 a.m. December 10, 2009 1:00 p.m.

June 23, 2009 9:00 a.m. December 22, 2009 9:00 a.m.

December 31, 2009 8:00 a.m.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote was, unanimously carried.

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2009-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2009:

County Attorney: $6,000

County Auditor: $6,000

County Recorder: $6,000

County Sheriff: $6,000

County Treasurer: $6,000

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 10:15 a.m. and reconvened at 10:23 a.m.

County Treasurer-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2009.

Motion was made by Commissioner Todd Beckel to designate the following institutions as Official Depositories of county funds for the year 2009:

Wells Fargo, Baudette Branch
RiverWood Bank- Baudette Branch
Border State Bank, Baudette Branch
MAGIC Fund

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Lake of the Woods County Board Protocol

The County Board reviewed meeting protocol for the Lake of the Woods County Board for 2009.

Legal Newspaper – Bid Opening After lunch

Chair Patty Beckel called for the bid opening at 11:00 a.m. as advertised for the Official Legal Newspaper for the year 2009.

County Auditor John W Hoscheid opened the sealed bids for the official legal newspaper. The County Auditor asked the board for time to review the bids and bring the results back to the board after lunch.

Motion was made by Commissioner Moorman to designate the Northern Light as the Official Legal Newspaper of the County for 2009 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Northern Light. It was further moved to award the bid for the second publication of the annual financial statement to the Baudette Region. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor – 2008 Year End Audit Acceptance

County Auditor, John W. Hoscheid met with the board requesting approval of Hoffman, Dale, & Swenson, PLLC understanding of services that will be provided for the 2008 year-end audit.

Motion was made by Commissioner Moorman to approve the Understanding of Service Agreement that will be provided by Hoffman, Dale, & Swenson, PLLC for 2008 year-end audit and authorize the Chair and County Auditor to sign the same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2009 Strategic Plan

The board discussed Strategic Plans for 2009, due to state funding shortfalls.

The meeting was called to recess at 11:45 a.m. and reconvened at 1:00 p.m.

The board continued their discussion on a strategic plan, which will be discussed at the next Department Head meeting in the Commissioners’ Room on January 12, 2009, at 8:30 a.m. The agenda will include examining options to streamline government operations. The board also set a meeting of the Whole for January 20, 2009, in the Commissioners’ Room at 8:00 a.m., for all Department Heads to attend and bring their ideas and suggestions in writing.

Old/New Business

The board discussed the following old and new business:

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.

New:

There were no new updates at this meeting.

Committee Meeting Reports:

There were no committee meeting reports at this meeting.

Correspondence:

Correspondence was read and discussed:

Minnesota Department of Transportation in reference to Scenic Byway and supporting resolution. No action was taken at this time and this will be placed on the next board agenda.
Williams Arena and Williams Library acknowledging and thanking the Lake of the Woods County Board for the 2008 donation.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 1:22 p.m.

Attest: Approved: January 13, 2009

____________________________ _______________________________

John W. Hoscheid, County Auditor Patty Beckel, Chair

Commissioner Proceedings

January 13, 2009

The Lake of the Woods County Board met in regular session on Tuesday, January 13, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Patty Beckel, Todd Beckel, Arnesen, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Deputy Auditor, Janet Rudd; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with additions: 2009 meeting dates, Wetland issues, Peat Land committee appointment, SWCD Legislative appointment, GIZIBBII appointment and Marina Drive Estates extension. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Holly House to Mahnomen for HSEM Region 3 quarterly meeting on January 21-22 (sharing expenses with Roseau County) and to Brooklyn Park for Annual Governor’s Conference and Public Information Officer’s class on March 2-5. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

2009 COMMITTEE APPOINTMENT/COMPLETION OF APPOINTMENTS

County Extension Committee- Shelly Lien

Peat Land Committee- Commissioner Todd Beckel

Personnel Committee- Jim Walton

Township Road and Trails- Wayne Bendickson

Approval of Minutes

Motion was made by Commissioner Moorman to approve the commissioner minutes of January 6, 2009. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims. Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 56,673.53

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Revenue $195,281.07

Road & Bridge $ 96,197.98

County Devel. $ 200.00

Solid Waste $ 32,396.70

NWCDPS $ 1,819.00

$326,434.75

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 1/13/2009 FOR PAYMENT 1/16/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

4422.20 AFFILIATED COMPUTER SERVICES 5304.47 CENEX CO-OP SERVICES, INC.

3260.82 H & L MESABI 610.50 HOLTE IMPLEMENT, INC

3171.64 HOWARD’S OIL COMPANY 633.79 LOW FOODS

89451.00 LOW SOIL & WATER CONS. DIST. 8077.95 MAR-KIT LANDFILL

900.00 MN ASSN COUNTY OFFICES-MACO 375.00 MN ASSN OF ASSESSING OFFICERS

3808.00 MN ASSN OF COUNTIES 35892.30 MN COUNTIES COMPUTER CO-OP

1162.25 MN COUNTIES INFORMATION SYSTEM 144243.00 MN COUNTIES INSURANCE TRUST

350.00 MN MUNICIPAL UTILITIES ASSOC 800.00 MN STATE SHERIFF’S ASS’N

1490.00 MN TRANSPORTATION ALLIANCE INC 792.62 KENNETH MOORMAN

400.00 NATIONAL ASSN-COUNTIES 1672.97 NAYLOR’S HEATING & REFRIGERATI

4058.90 NORTH AMERICAN SALT CO 442.30 THE NORTHERN LIGHT

4602.28 NW MN HOUSEHOLD HAZARDOUS 1026.86 R & Q TRUCKING, INC

441.34 ROSEAU COUNTY COOPERATIVE ASSN 2640.00 VOYAGEURS COMTRONICS, INC

747.25 WEST GROUP 2578.99 WOODY’S SERVICE

450.00 13 BELOW

24 PAYMENTS LESS THAN $300 2,628.32

FINAL TOTAL $326,434.75

Further moved to authorize the payment of the following auditor warrants:

December 31, 2008 $ 20,159.64

January 6, 2009 $ 67,827.44

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board reviewed the 2009 AMC annual dues and noticed a 3% increase from last year. The consensus of the board was to send a letter stating that they looked closely at all the counties renewal contracts for 2009 so there would be no increases or very minimal increase from the previous year due to the State deficit.

SCENIC BYWAY

Chair Patty Beckel discussed the letter from Mark Anderson, Scenic Byways Coordinator for the Minnesota Department of Transportation stating that the resolution that Lake of the Woods County Commissioners passed in October, 2008 did not pass the federal requirements contained in the Highway Beautification Act. The board discussed various options and decided to go with the GAP at Graceton as Mark Anderson recommended.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 09-01-01

Supporting the Designation of State Highway 11 as a Minnesota Scenic Byway and Minnesota Department of Transportation (MN/DOT) Enforcement of Laws Pertaining to State Scenic Byways on Federal Aid Primary Routes

WHEREAS, the State Highway 11 “Waters of the Dancing Sky” within Lake of the Woods County is designated as a state scenic byway; and

WHEREAS, MN/DOT is required by federal law to not allow new off-premises advertising signs along Federal Aid Primary routes on designated scenic byways; and

WHEREAS, Lake of the Woods County receives benefits from tourism and is eligible for federal funding for projects along designated scenic byways;

WHEREAS, Lake of the Woods County supports the designation of the State Highway 11 “Waters of the Dancing Sky,” within Lake of the Woods County, as a Minnesota Scenic Byway, with the following exceptions (GAPS):

In Roosevelt, ¾ mile west of Roseau County Road 141 to ½ mile east of Roseau County Road 141.
In Williams, from Lake of the Woods County Road 61 to 1.6 miles west of Lake of the Woods County Road 61.
In Baudette, 1 mile west of TH172 to ½ miles east of TH72.
In Graceton, 3000 feet west of County Road 4 south intersection to 300 feet east of the intersection.

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County also supports MN/DOT enforcement of federal and state laws pertaining to the designation, including the prohibition of new off-premises advertising signs along state scenic byways on Federal Aid Primary routes.

Motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioner Hanson, Patty Beckel and Moorman. Voting against: Commissioners Todd Beckel and Arnesen.

The meeting was called to recess at 9:53 a.m. and reconvened at 10:00 a.m. as follows:

BERNARD LAND ACQUISITION, MIKE CARROLL NW REGIONAL DIRECTOR, MINNESOTA DEPARTMENT OF NATURAL RESOURCES

Mike Carroll, NW Regional Director with the Department of Natural Resources met with the board to discuss the State’s proposed land acquisition with Dean Bernard’s property. Mike informed the board that the DNR does not have the funding at this time, but they should have it within a year or so. Mike stated that they are still looking for land to exchange with the county in accordance with the “No Net Loss” policy. Mike presented a resolution of support for the land acquisition so they can move forward with the appraisal and other requirements before the sale can be final.

Resolution

Review of Proposed State Land Acquisition

Resolution No. 09-01-02

The following resolution was proposed by Commissioner Todd Beckel and moved for adoption:

WHEREAS, In accordance with Minnesota Statutes 97A.145, Subd. 2, the Commissioner of the Department of Natural Resources on December 31, 2008 provided the county board with a description of lands to be acquired by the State of Minnesota for water, forestry, wildlife, and natural plant community conservation purposes.

WHEREAS, Lands to be acquired are described as follows: East ½ of Section 1 and the East ½ of Section 12, Township 161North, Range 33West.

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Commissioners on January 13, 2009 approves the State’s proposed acquisition of the attached described property.

Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Mike Carroll discussed the MN Rule 84A versus MN Statute 103E, benefits/payments on county ditches. Mike stated that he would like Lake of the Woods County to join in a pilot project using Ditch 1 to evaluate MN Rule 84A versus MN Statute 103E. The board will discuss this with other Department Heads at the Committee of the Whole meeting, which is scheduled for January 20, 2009.

NO NET LOSS RESOLUTION

The board discussed the current “NO NET LOSS” resolution. This was placed on the January 27, 2009 board agenda.

2009 COUNTY BOARD PROTOCOL

Chair Patty Beckel discussed county board meeting protocol with the board.

Motion was made by Commissioner Todd Beckel to accept the following 2009 County Board Protocol as follows:

Lake of the Woods County Board Meeting Protocol for 2009

The Board of Commissioners

Lake of the Woods County is divided into five geographical regions called districts. Each district elects one commissioner to serve on the five member CountyBoard. Board members are elected to serve four year terms. The election of Board members takes place on the first Tuesday in November of even numbered years. To insure Board continuity, commissioner elections are offset with three seats open during one election and two open the following election. New Board members take office on the first Monday in January in the year following their election.

Board Meetings

The Lake of the Woods County Board of Commissioners meets on the second and fourth Tuesday of each month (unless otherwise noted). The Board also meets on the first Tuesday after the first Monday in January as set by MN Statute. The Board may call Special Meetings to deal with specific topics or Emergency Meetings to handle matters that cannot wait until the next regularly scheduled Board meetings. In these instances, the public will be informed through the local news media. The Board may also call Committee of the Whole meetings to study a specific topic or to attend a meeting or training as a group. No action may take place during a Committee of the Whole meeting.

Meeting Location

Regular meetings will be held in the Commissioners’ Room in Lake of the Woods Government Center, 206 8^th Ave SE, Baudette, MN.

Meeting Time

The Board is scheduled to meet from 9:00 a.m. Items not completed by the end of the scheduled meeting time will be deferred to the next meeting.

Meeting Management

A Chair and Vice-Chair of the Board are elected at the first official Board meeting of the calendar year. The Chair shares meeting rights with all other Board members and is a regular voting member of the Board. In this capacity, the Chair is eligible to make and second motions and is allowed equal time to speak on a motion or on a discussion item. Additionally, the Chair has the responsibility of providing leadership in convening and managing all official meetings of the Board. In this capacity, the Chair facilitates discussion and action on Board agenda items, insures that the meeting protocol is adhered to, and that data practices and open meeting law are not violated. In the absence of the Chair, the Vice-Chair assumes meeting management responsibility.

Board Actions

The Board of Commissioners must have a quorum, or three members present, before it can take official action. All Board action must be approved by a majority of three or more of the members present.

The Board has final control over County matters subject only to the limitations imposed by state law.

No action will be taken on any item not part of the agenda on the same day it is presented unless action is considered necessary by a majority of the Board.

Speaking Protocol for Commissioners

Orderly meeting management requires a respectful process that insures all commissioners have an equal opportunity to speak on each issue that comes before the Board. The Board Chair is responsible for establishing and maintaining orderly meeting management. There are a number of techniques or protocols to facilitate this. The Board Chair has the discretion to select the protocol used during their term as Chair.

Agenda

The County Auditor or designee serves as the Recording Clerk to the Board and oversees preparation of the agenda for consideration. Meetings of the Board of Commissioners follow a standard agenda. The Board Agenda is finalized on Thursday prior to the scheduled Tuesday meeting.

To have an item placed on the Board Agenda for discussion or action, contact the County Auditor’s office. To be considered for the agenda the request must be submitted to the Auditor’s office by noon on the Thursday prior to the next Board meeting. If Board action is requested, a copy of the resolution along with supporting materials should be included with the request. This may be done electronically through the Request for Board Action form. To obtain this form contact the County Auditor or view on the County’s Web-site (lotwcounty.gov).

A Board packet including all supporting materials is provided to the Commissioners no later than Friday prior to the following Tuesday’s Board meeting to allow Board members time to review and study the matters that will come before them for decision. Statute requires that the agenda be finalized and public notice be given three business days in advance of the meeting date. For that reason, the agenda must be finalized no later than the Thursday prior to the following Tuesday’s meeting.

Items not placed on the agenda before it is finalized may be considered at the meeting upon agreement of the members of the Board present. Such items may be added as addenda and approved as a revision to the Agenda or with a Suspension of Rules.

All items on the agenda including appointments and regular agenda items are scheduled at a specific time and every effort will be made to maintain the approved meeting schedule.

Items on the Consent Agenda are considered routine by the Board and may be approved and enacted through one motion. Any item on the consent agenda may be removed by any of the Commissioners for separate consideration. All travel by county employees is placed on the consent agenda fourteen (14) days/weeks prior to meetings.

Appointments with the Board will be allowed a maximum of 30 minutes. Exceptions will be made for specific matters that cannot be handled in that amount of time – but must be scheduled ahead of time.

Committee Reports

Commissioner reports on the committee meetings and other activities they have participated in between official Board meetings. Information that cannot be covered during the time designated for Committee Reports on the agenda may be presented as handout or submitted as a formal written committee report. Items relating to committee reports that require Board approval are scheduled as a separate agenda item and included in the Board packet as a Request for Board Action.

County Board Proceedings (Minutes)

Proceedings are kept of all official Board meetings to provide a record of the actions of the County Board . Board meeting proceedings are not official until the Board reviews them and they are officially approved at a Board meeting. Proceedings are available for view during regular business hours or can be viewed on the County webs site at any time. Certified copies of Board proceedings can be obtained by contacting the County Auditor’s office. A summary of the proceedings are published in the official county paper of record.

Meetings Open to Public

All meetings of the Board (regular, special, and emergency) are open to the public but are not public forums. Constituents wishing to address the Board should schedule an appointment with the County Auditor.

Public Participation at Board Meetings

The Board of Commissioners desires public participation at its meetings, but also has the responsibility for conducting its business in an orderly fashion.

Citizens interested in requesting to address the full Board regarding a specific issue or concerns are asked to contact the County Department Head responsible for the area of interest or concern. Lake of the Woods County Department heads are as follows: County Assessor, Wayne Bendickson; Interim County Attorney, Michelle Moren; County Auditor, John W. Hoscheid; Emergency Management Director, Holly House; Public Works Director, Bruce Hasbargen; Human Resources Director, Wade Johannesen; Land and Water Planning Director, Josh Stromlund; County Sheriff, Dallas Block; MIS Director, Brent Birkeland; County Recorder, Sue Ney; Social Services Director, Nancy Wendler; County Treasurer, Mark Hall; Veterans Service Officer, Rick Rone, County Surveyor, Donn Rasmussen. Citizens who are unsure of who they should contact may find assistance from the County Auditor’s office or may call their Commissioner. The County Auditor can’t schedule an appointment on a matter that does not have the sponsorship of a Commissioner or a Department head.

Protocol for Addressing the Board

Before addressing the Board, it is necessary to obtain the right to speak or ”obtain the floor” from the presiding officer (Chairman) This means that you stand and address the presiding officer, by his/her title: Mr. Chairman or Madam Chairman. The Chair will then recognize you by asking for or announcing your name and giving you permission to speak. You may then address the Board.

Meeting Order

Interruption or other interference with the orderly conduct of the Board of Commissioners cannot be allowed. Defamatory or abusive remarks are always out of order. The presiding officer (Chairman) may terminate the speaker’s privilege of address if, after being called to order, they persist in improper conduct or remarks.

At a public meeting of the Board, no person shall orally initiate charges or complaints against individual employees of the County (due to laws governing data practices) or debate any subjects under jurisdiction of the Courts. All such charges, if presented to the Board directly, shall be referred to the Auditor or desginee for investigation and report.

Closing of a Board Meeting

Occasionally the Board may find it necessary to close a meeting to acquire legal advice related to pending litigation or to handle confidential personnel matters that would violate data practices to discuss publicly. According to Minnesota Open Meeting Law, Minn. Stat. § 13D.05, subd. 3(b) “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”.

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING DIRECTOR, JOSH STROMLUND

Vehicle

Land and Water Planning Director, Josh Stromlund met with the board requesting authorization to tow and repair the Land and Water Planning vehicle. Consensus of the board was to have Josh use his best judgment and if cost is over $1,000 to get two estimates.

Legislative Appointment

Josh informed the board of a possible appointment to the SWCD Legislative Committee. Consensus of the board was for him to move forward with the appointment.

GIZIIBII RC&D APPOINTMENT

Josh recommended that George Swentik be the appointee as member at Large for GIZIIBII RC&D Association Council.

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and County Auditor, John W. Hoscheid to sign the GIZIIBII RC&D Council document. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MARINA DRIVE ESTATES

Josh requested a extension for the recording of Marina Drive Estate due to a “Texas Notary” error on the final plat.

Motion was made by Commissioner Hanson to extend the Marina Drive Estate recording from January 13, 2009 for 60 days for allowable time for a reprint of the final plat due to notary error. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Boundary Commission

Josh recommended that Donn Rasmussen, Surveyor from Widseth, Smith & Nolting be the Chair of the Boundary Commission. The board concurred with his recommendation.

ENVIRONMENTAL SALES TAX

The board discussed the intent to utilize some of the new environmental sales tax revenue to help pay for the expenses that Counties incur when they comply with the storm water and erosion control permits. No action was taken at this time.

EMERGENCY MANAGEMENT

Grants

Emergency Manger Director, Holly House met with the board to discuss the EOC grant that is available for application again. Holly asked for direction from the board if they wanted her to resubmit this grant, for the county was not awarded the grant last year. The board requested that she resubmit the grant.

Homeland Security Training

Holly informed the board that the National Incident Management System courses have changed and have been replaced, and it is recommended that whoever has a role in the emergency operation plan should complete these courses at some point.

Correspondence:

Correspondence was read and discussed:

Citizens for Farmland Preservation in reference to open meeting law.
Koochiching County news Article in reference to upcoming deficit.
Biomass Field Day/Workshop on February 18, 2009.
University of Minnesota Extension/canola/grass seed position- Grass Seed Council has discontinued funding,
Wetland handouts.
Department of the Interior, Fish and Wildlife Service- Timberwolves placed on threatened listing in Minnesota.
AMC update- MOE hearing scheduled.

Old/New Business

The board discussed the following old and new business:

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.

New:

Stone Garden grant was discussed and placed on the Committee of the Whole Agenda scheduled for January 20, 2009; President Elect Obama stimulus package was also placed on the January 27, 2009 agenda.

Committee Meeting Reports:

Commissioner Patty Beckel updated the board of breakdowns on snow equipment at the Airport due to the heavy snowfall.
Cormorant dates were discussed and requested that County Auditor, John W. Hoscheid try to reschedule meeting dates with the federal agency.

Adjournment

With no further business before the board, Chair Patty Beckel adjourned the meeting at 12:30 p.m.

Attest: Approved: January 27, 2009

_____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Patty Beckel, Chair

Commissioner Proceedings

January 27, 2009

The Lake of the Woods County Board met in regular session on Tuesday, January 27, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Gloriann Fischer; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the addition of MN Department of Natural Resources Road Inventory dates. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Jodi Ferrier to Duluth on April 23 – 24, 2009, for Regional Child Maltreatment Conference. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the commissioner minutes of January 13, 2009. Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Arnesen to approve the following claims against the county:

Commissioners’ Warrants $ 15,456.77

Commissioners’ Warrants $ 8,594.83

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Williams Senior Center

Commissioner Moorman explained to the county board the current financial deficit of the Williams Senior Center and their meal program. There was no action taken by the board and the board requested this to be placed on future agendas under “Old Business” and Commissioner Moorman will relay this to the Williams Senior Center Board.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county:

Revenue $ 29,244.07

Road & Bridge $ 4,186.36

County Development $ 3,500.00

Solid Waste $ 1,859.58

$ 38,790.01

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 1/27/2009 FOR PAYMENT 1/30/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

471.29 BAUDETTE REGION 458.00 TERRI CALI

1099.94 CENEX CO-OP SERVICES, INC. 6864.92 DELL MARKETING, LP

377.12 MARK HALL 1145.00 HELGESON FUNERAL CHAPEL

364.34 HILLYARD INC HUTCHINSON 536.49 JOHN HOSCHEID

1000.00 KKWQ – BORDER BROADCASTING 1125.00 LAKE SUPERIOR MACK & VOLVO TRU

784.39 LAKEWOOD HEALTH CENTER 379.89 LUTHERAN SOCIAL SERVICE OF MN

4773.00 MN COUNTIES INSURANCE TRUST 762.00 MN COUNTY ATTORNEYS ASSN

2431.02 MN DEPT OF TRANSP 800.00 MN RED RIVER VALLEY DEV. ASS’N

2100.00 MN RURAL COUNTIES CAUCUS 900.70 JEROME MOLINE

1576.29 NORTH EAST TECHNICAL SERVICE,I 405.00 PITNEY BOWES INC.

4000.00 RESERVE ACCOUNT 408.00 RODERICK RONE JR

2500.00 ST. LOUIS COUNTY AUDITOR 314.50 SUN MONITORING

433.20 US FOOD SERVICE, INC

30 PAYMENTS LESS THAN $300 2,779.92

FINAL TOTAL $38,790.01

Further moved to authorize the payment of the following auditor warrants:

January 13, 2009 $ 9,089.31

January 20, 2009 $ 62,088.96

January 21, 2009 $ 71,297.86

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Northwestern Minnesota Juvenile Center

Northwest Juvenile Center Superintendent Bill Frey and Residential Treatment Program Director Scott Nyegaard gave a presentation explaining the services and programs provided at the Northwestern Minnesota Juvenile Center. Bill explained the cost structure as it applies to Lake of the Woods County. There was no board action taken.

The meeting was called to recess at 9:55 a.m. and reconvened at 10:05 a.m.

No Net Loss Policy

The county board discussed the “No Net Loss Policy”. There was no action taken at this time and the board requested this to be placed on future agendas under “Old Business”.

Public Works Director, Bruce Hasbargen

Public Hearing – Five Year Construction Plan

Motion was made by Commissioner Todd Beckel to close the regular session at 11:00 a.m. and open the Public Hearing for Highway – Five Year Construction Plan as advertised. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen presented the Five Year Construction Plan.

Motion was made by Commissioner Todd Beckel to the close the Public Hearing at 12:00 p.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The regular meeting reconvened at 12:01 p.m.

Motion was made by Commissioner Arnesen to accept the Five Year Construction Plan as presented by Public Works Director, Bruce Hasbargen. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

National Association of County Engineers Annual Meeting

Public Works Director, Bruce Hasbargen requested permission to attend the National Association of County Engineers Annual Meeting and Management and Technical Conference in Peoria, Illinois, April 19 – 23, 2009. The county board discussed the request and it died for lack of a motion.

Minnesota Department of Natural Resources

Public Works Director, Bruce Hasbargen discussed dates for the Minnesota Department of Natural Resources Road Inventory and set Tuesday, February 24, 2009, at 10:00 a.m.

The meeting was called to recess at 12:15 p.m. and reconvened at 1:00 p.m.

Boundary Commission

Motion was made by Commissioner Todd Beckel to close the regular session at 1:00 p.m. and open the Boundary Commission hearing. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Area citizens attended the Boundary Commission hearing and presented various comments to the board for discussion. Commissioner Patty Beckel acknowledged all comments and stated that she will relay all options to the Boundary Commission. Survey estimates will be place on the next board agenda.

Motion was made by Commissioner Todd Beckel to close the Boundary Commission hearing. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The regular meeting reconvened at 3:00 p.m.

Motion was made by Commissioner Arnesen to remove Commissioner Hanson and Don Rasmussen from the Boundary Commission and to have Land and Water Planning Director, Josh Stromlund secure two additional Boundary Commission members. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Commissioner Todd Beckel left the meeting at this time.

City of Baudette Assessing Agreement

Interim County Attorney, Michelle Moren met with the board to discuss an agreement with the City of Baudette for assessing. The board suggested a one year contract for the year 2008 and for any future contracts to meet with the City of Baudette.

County Surveyor

Interim County Attorney, Michelle Moren and Donn Rasmussen, Surveyor with Widseth, Smith and Nolting met with the board to discuss surveyor contracting services.

Motion was made by Commissioner Moorman to approve the Surveyor Contract with Widseth, Smith and Nolting contingent on the insurance requirements and final approval of Interim County Attorney; and to approve County Chair, Patty Beckel and County Auditor, John W Hoscheid to sign the same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Commissioner Todd Beckel was absent.

Motion was made by Commissioner Hanson to appoint Donn Rasmussen, as County Surveyor for Lake of the Woods County for the year 2009. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Commissioner Todd Beckel was absent.

Old/New Business

Commissioner Todd Beckel returned to the meeting.

The board discussed the following old and new business:

Old:

LOW County Reverse Phone System was discussed and will be placed on the next agenda. The Investment Policy was discussed and will be placed on the next agenda. There have been no new updates on the ANI, County TV or City of Williams (Williams Community Center – old school).

New:

There was no new business discussed at this time.

Meeting Reports:

There were no meeting reports at this time.

Correspondence:

Correspondence was acknowledged from:

Lake of the Woods Quality Forum on March 11 – 12, 2009 in International Falls; Lake of the Woods Water Sustainability Foundation – Larry Kallemeyn Award; Ditch Law Training, Commissioner Hanson would like to attend; Beltrami Veterans Home – Resolution, will be added to next board agenda; Headwaters Resource and Development Commissioner – Cliff Tweedale and Senator Coleman’s office – referencing a resolution on minnow delivery.

The County Board would like to recognize the County Election staff for the 2008 Election and share the following thank you letter from Mark Ritchie, Secretary of State:

“Dear Mr. Hoscheid:

On behalf of myself and the Office of the Secretary of State, I would like to thank you and your staff for your extraordinary work during the US Senate recount. The work of hand-counting nearly three million ballots over the course of forty-seven days would not have been possible without your expertise and dedication.

Throughout this process, I have marveled at the dedication of our local election officials. You were committed to completing the recount process in an accurate and transparent manner, all the while dealing with an onslaught of media, legal briefs from the campaigns, data practice act requests, and orders from the Minnesota Supreme Court. The professionalism displayed by our election officials during the recount helped to reassure Minnesotans that the process was fair and that the outcome reflects the will of the nearly three million voters who cast a ballot in the election.

It has been my very great honor to serve as Minnesota’s Chief Election Official during this historic election. Thank you for your efforts during the recount and for your continued service to the State of Minnesota.

Sincerely,

Mark Ritchie, Secretary of State”

Other:

It was noted that there would be Conference Call for a Cormorant Meeting on Tuesday, February 17, 2009 at 11:00 a.m. in the Commissioners Room of the Lake of the Woods County Government Center.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 3:59 p.m.

Attest: Approved: February 10, 2009

_____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, Chair

December, 2008

Commissioner Proceedings

December 12, 2008

The Lake of the Woods County Board met in regular session on Friday, December 12, 2008 in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W Hoscheid; Deputy Auditor, Janet Rudd; Tom Hanson and John Oren.

ELECT COMMISSIONER, TOM HANSON

Chairman Bredeson polled the board on inviting Elect Commissioner Hanson to the table to join in on discussion, but without voting on any decisions. The board all concurred and Chairman Bredeson invited Elect Commissioner Hanson to the table.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Travel for Peder Hovland on December 15-18, 2008 for MN Government IT Conference; Christmas Holiday; JPA with Minnesota Secretary of State, Hiring Freeze, Wheeler’s Point sewer project, Resort Shoreland Rules, LGA. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Mark Hall on January 13-16, 2009 for MACATFO conference; Peder Hovland on December 15-18, 2008 for MN Government IT Conference. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the commissioner minutes of November 25, 2008. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 40,712.06

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

2009 BUDGET

Commissioner Arnesen discussed the session he attended at the AMC conference which was called “Show Me the Money” that was delivered by Jim Mulder, AMC Executive Director. The session consisted of the budget deficit projection of $426 million for the State of Minnesota for end of fiscal year 2009. Arnesen stated that ramification of the County’s budget may need to be addressed, discussed the possibility of a hiring freeze. After discussion, the consensus of the county board was to possible wait on the union contract’s and employee salary adjustments until after January to see what the State outlook is with the deficit.

MERIT STEP INCREASE, TIER III PLAN

Motion was made by Commissioner Todd Beckel to give a one step increase according to the Three-year Tier Plan that was adopted on August 28, 2007 to all eligible employees hired from January 1, 1990 to December 4, 2002 that received a positive performance review, in accordance with the Lake of the Woods County Compensation Plan. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2009 IRS MILEAGE RATE

Motion was made by Commissioner Moorman to set the mileage rate at the standard IRS rate for 2009. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES CONTRACT

The board discussed the renewal of the Human Resource Contract with Contractor Wade Johannesen.

Motion was made by Commissioner Bredeson to renew the Human Resource Contract as presented. The motion died of a lack of a second.

The board discussed the deficit with Wade and discussed his contract, the possibility of a six (6) month contract until they know where they will be financially later in the year. Wade discussed his concerns of his insurance cost that he needs to renew. The consensus of the board was for him to renew his insurance and if his contract was canceled then the county would reimburse him for his cost. This was placed on the December 16, 2008 board agenda.

COUNTY PROGRAM AID-(CPA)

County Auditor, John W. Hoscheid discussed the CPA with the board. He explained that the second payment of $218,000 should be coming on the 15^th of the month.

ADOPTION OF 2009 BUDGET AND TAX LEVY

RESOLUTION ADOPTING 2009 BUDGET AND TAX LEVY

Resolution No. 2008-12-01

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel.

WHEREAS, the certified county budget for the year 2009 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2009:

Revenue Fund $1,247,446

Road & Bridge $ 449,580

Welfare $ 558,437

Total $2,255,463

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2009:

Twp Road & Bridge $ 403,905*

Twp Fire – Baudette $ 19,000

Williams $ 26,400

NW Angle $ 6,500

Total $ 455,805

$8,500 of which is specifically levied to NW Angle residents and designated as follows: Calcium Chloride ($7,500) and Lighting ($1,000).

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS SUSTAINABILITY FOUNDATION-RESOLUTION OF SUPPORT

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

SUPPORT FOR LAKE OF THE WOODS WATER QUALITY TO BE REFERRED TO THE INTERNATIONAL JOINT COMMISSION FOR EXAMINATION AND REPORT AND THESE BILLS MAY BE REINTRODUCED IN THE 86 LEGISLATIVE SESSION;

Resolution No. 08-12-02

WHEREAS, the Lake of the Woods is the largest lake in Minnesota;

WHEREAS, the health and sustainability of Lake of the Woods is of vital importance to the social and economic sustainable development of Lake of the Woods County;

WHEREAS, the Minnesota Pollution Control Agency has placed Lake of the Woods on its list of impaired waters (2008 303[d] list);

WHEREAS, the Lake of the Woods is a boundary water as defined in the Boundary Waters Treaty of 1909;

WHEREAS, the 1925 Lake of the Woods Convention and Protocol assigned certain water level responsibilities to the International Joint Commission; the International Joint Commission at present has no direct responsibilities for Lake of the Woods water quality but since 1965, has monitored and reported to governments on Rainy River water quality, a major tributary and source of water to Lake of the Woods;

WHEREAS, the International Joint Commission has brought concerns over potentially deteriorating water in Lake of the Woods to the attention of the governments of the United States and Canada and has recommended investigation by the International Joint Commission in cooperation with appropriate agencies, including those from Minnesota, Ontario and Manitoba;

WHEREAS, the International Joint Commission could help coordinate scientific investigation, monitoring and recommended actions across the multiple jurisdictions around the Lake of the Woods to ensure timely and effective investigation;

WHEREAS, Bills HF3991 and SF3712 were introduced into the 85 Legislative Session of the State of Minnesota, seeking resolution that the question of Lake of the Woods water quality be referred to the International Joint Commission for examination and report and these bills may be reintroduced in the 86 Legislative Session;

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS:

THAT, the Lake of the Woods County Board of Commissioners hereby supports that Lake of the Woods water quality be referred to the International Joint Commission for examination and report;

THAT, a copy of this resolution shall be forwarded to the State of Minnesota, the US Department of State, the Lake of the Woods Water Sustainability Foundation

Motion was seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioners Todd Beckel, Patty Beckel, Bredeson and Moorman. Voting against: Commissioner Arnesen.

RESOLUTION OF SUPPORT FOR MINNOW DELIVERY TO THE NORTHWEST ANGLE

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 2008-12-03

WHEREAS, Lake of the Woods is the largest lake in Minnesota;

WHEREAS, the health and sustainability of Lake of the Woods is of vital importance to the social and economic sustainable development of Lake of the Woods County

WHEREAS, the Manitoba Fisheries regulations does not allow ground transportation for minnow delivery through Manitoba and back into the United States to the Northwest Angle, located in Lake of the Woods County, State of Minnesota, USA

WHEREAS, Lake of the Woods County Board of Commissioners hereby request that the Manitoba Minister of Fisheries and Oceans, authorizes minnow delivery to the Northwest Angle by licensed Minnesota dealers to licensed Minnesota Minnow retailers

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners request support of this resolution from the International Joint Commission, the State of Minnesota, Lake of the Woods Sustainability Foundation and the US Department of State.

Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

REVIEW OF THE BAUDETTE/LAKE OF THE WOODS AIRPORT/AND ECONOMIC DEVELOPMENT OFFICE

The board reviewed the 2008 profit and loss budget and the 2009 budget for the Baudette/Lake of the Woods Airport and the Economic Development Office.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Arnesen to approve the following claims against the county:

Revenue $ 61,631.39

Road & Bridge $ 98,109.72

Co. Development $ 1,245.00

Solid Waste $ 17,725.58

$178,711.69

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/12/2008 FOR PAYMENT 12/15/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

454.41 AMERI PRIDE LINEN & APPAREL SE 1969.34 AUTO VALUE BAUDETTE

547.00 BLACKDUCK FIRE & SAFETY EQUIP 329.41 BOB BARKER COMPANY INC

683.56 CANON FINANCIAL SERVICES 3686.01 CENEX CO-OP SERVICES, INC.

3868.58 ELECTION SYSTEMS & SOFTWARE, I 558.82 MARK ERICKSON

2600.00 LEE HANCOCK 4228.54 HEPPNER CONSULTING, INC

462.25 HOLTE IMPLEMENT, INC 1042.77 HOWARD’S OIL COMPANY

1404.17 WADE JOHANNESEN 761.47 LAKEWOOD HEALTH CENTER

4000.00 LAVALLA SAND & GRAVEL INC 383.94 LAWSON PRODUCTS, INC.

1077.07 LOW FOODS 2990.61 LOW HIGHWAY DEPT

6384.15 MAR-KIT LANDFILL 800.00 KEVIN MCLAIN

425.00 MN ASSN OF COUNTIES 2821.47 MN COUNTIES COMPUTER CO-OP

777.00 KENNETH MOORMAN 5428.22 LAW MOREN

303.47 MORT’S HEATING INC 10788.00 MSOP-MN SEX OFFENDER PRGRM-462

1021.90 NOBLE THRIFTY WHITE 404.68 OFFICE DEPOT

14000.00 PRO-WEST & ASSOCIATES, INC 881.36 QUILL CORPORATION

85106.17 R & Q TRUCKING, INC 1748.14 RODERICK RONE JR

1340.02 ROSEAU COUNTY COOPERATIVE ASSN 303.97 ROY SCHARFENKAMP

3500.00 SJOBERG’S INC 490.87 T R JOBBING

1666.07 TOTALL 1878.33 WIDSETH SMITH NOLTING&ASST INC

1806.35 WOODY’S SERVICE

56 PAYMENTS LESS THAN $300 5,788.57

FINAL TOTAL $178,711.69

Further moved to authorize the payment of the following auditor warrants:

November 26, 2008 $ 1,804.28

December 3, 2008 $ 341,648.83

December 6, 2008 $ (203.83)

December 6, 2008 $ 170,131.48

December 9, 2008 $1,031,395.91

Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Capital Expenditure Policy

Motion was made by Commissioner Moorman to accept the revised Capital Expenditure Policy dated December 12, 2008 as presented. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

JOINT POWERS AGREEMENT WITH MN SECRETARY OF STATE-SENATOR RE-COUNT

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to sign the Minnesota Secretary of State’s JPA effective November 19, 2008 and expiring January 1, 2009. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS TOURISM BUREAU, EXECUTIVE DIRECTOR, DENELLE CAUBLE

Executive Director, Denelle Cauble met with the board and presented the annual report to the board. Denelle informed the board that she had no update from the Department of Transportation on the Scenic-byway.

Denelle reported that she just received notice from Hoffman/Dale and Swenson, LLC that the bureau is up for an audit this year and verbally requested $2,000 from the county to help with audit expenses. The board gave no commitment at this time due to possible budget deficit.

ASSISTANT ENGINEER, BILL SINDELIR

Assistant Engineer, Bill Sindelir met with the board requesting approval to set a public hearing for the highway department 5-year construction plan.

Motion was made by Commissioner Todd Beckel to set the public hearing date to receive input on the proposed five-year construction plan for Lake of the Woods County as January 27, 2009 at 11:00 a.m. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote ,was duly carried.

The meeting was called to recess at 10:30 a.m. and reconvened at 10:35 a.m. as follows:

COUNTY SURVEYOR, DONN RASMUSSEN

County Surveyor, Donn Rasmussen met with the board to discuss the process of a boundary commission. Ida Connix was present and verbally petitioned the county board to move forward with a boundary commission to clear up the boundary line issues that are in questions in Gudrid Township.

Motion was made by Commissioner Arnesen to accept the verbal petition from landowner Ida Connix to establish a boundary commission in Gudrid Township. Motion was seconded by Commissioner Bredeson and the vote carried as follows: Voting for: Commissioners Arnesen, Patty Beckel, Bredeson and Moorman. Voting against: Commissioner Todd Beckel.

The board discussed the re-appointment of the County Surveyor. No action was taken.

CHRISTMAS HOLIDAY

The board discussed the 2008 Christmas Holiday. The consensus of the board was to leave the holiday as is per the personnel policy.

LESSARD OUTDOOR HERITAGE COUNCIL MEMBERSHIP

The board discussed the Lessard Outdoor Heritage Council that was formed by the legislators and the appointments of the membership on the council with no member being appointed in the entire northern half of the state, leaving that all “unrepresented”. The board reviewed the draft letter and requested that this letter be sent to the Governor Pawlenty, Senator Saxhaug, Representative Anzelc, Speaker of the House and the Senate Leader.

Motion was made by Commissioner Todd Beckel to approve the letter as presented and authorize Chairman Bredeson to sign. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

LAKEWOOD HEALTH CENTER

Contract- home health services

Public Health Director, Michelle Brown met with the board and discussed the Home Health Services Contract. The board took no action on the contract due to a three (3) percent increase from last year; the board requested that they wanted the same rate as last year’s contract and to see what LakeWood could do with the contract.

GRAND THEATER

Commissioner Todd Beckel informed the board that a board member from the Grand Theater approached him amount the payment that is do on the theater and was possible looking for funding from the county and he also discussed the tax exempt status of the theater. No action was taken.

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

PLANNING COMMISSION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and opened the Planning Commission. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Director, Josh Stromlund presented the final plat of Marina Estates to the Commissioners. Josh informed the board that the insurance has been secured for the unfinished road; the plat meets all compliances and recommends having the plat approved.

Motion was made by Commissioner Todd Beckel to close the Planning Commissioner at 1:05 p.m. and open the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the final plat of Marina Estates. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

WETLAND CONSERVATION ACT RULES

Land and Water Planning Director, Josh Stromlund presented a resolution to oppose the proposed Wetland Conservation Act Rules to the board.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-12-04

Resolution to Oppose Proposed Wetland Conservation Act Rules

Regarding Mandatory Reporting of Exemptions

WHEREAS, the Wetland Conservation Act (WCA), including portions of Minnesota Statutes, chapters 103A, 103B, 103E, 103F, and 103G, became effective on January 1,1992 and is administered by local government units (LGU) with technical assistance from Soil and Water Conservation Districts (SWCD) and oversight by the Board of Water and Soil Resources (BWSR); and

WHEREAS, Minnesota Statutes and current Rule 8420 exempts certain activities from regulation under the WCA and an exemption applies whether or not the LGU has made an exemption determination; and

WHEREAS, the current Rule 8420 does not require landowners to gain approval or report activities that are exempt from the WCA; and

WHEREAS, the 1994 and 1996 amendments to the WCA which resulted in the exemptions that are contained in current Rule 8420, and assurances that landowners conducting exempt activities would truly be exempt without additional requirements, was a significant reason for Northern Counties to adopt the WCA; and

WHEREAS, the BWSR draft Rule 8420 now proposes to require landowners to report all exemptions; and

WHEREAS, the Rule proposal requires a level of technical expertise that landowners do not possess; and

WHEREAS, in order to comply with the requirement, landowners will request assistance from the LGU or SWCD; and

WHEREAS, the amount of technical assistance required will be greater in rural areas, particularly in northern Minnesota where wetlands are abundant; and

WHEREAS, the current amount of funding provided for implementation of the WCA is insufficient to effectively implement the program requirements under current rules; and

WHEREAS, the proposed WCA rule provision to require landowners to report exemptions will result in the increased costs to LGUs without any increase in funding for implementation proposed or likely with a projected $5 Billion state budget deficit; and

WHEREAS, the proposed Rule language to require landowners to report exempt activities is in direct conflict with Minnesota Statute 103G.2241, subdivision 11 and the intent and spirit of WCA; and

NOW THEREFORE BE IT RESOLVED, Lake of the Woods County opposes any changes to the WCA rules which would require landowners to report exempt activities.

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HIRING FREEZE

Commissioner Arnesen spoke to the board of a possible hiring freeze due the deficit that the State is in. No action was taken at this time.

Old/New Business/other

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.

NEW

None

OTHER

Commissioner Patty Beckel:

Informed the board on a meeting she attended with the Wheeler’s Point Sewer District. She reported that there are election issues with the directors of the sewer district and that the County Board can reappoint members of the sewer district, which she will bring back to the board at a later date.
Reported on the Shoreland Rules Update Forum that she attended on December 1, 2008. She stated that resorts are given special rules for PUDs and density issues.
Attended the Oak Harbor Golf Course meeting, will be holding another meeting for past members, current members and community to attend to see how the area can help keep the golf course here.

Chairman Bredeson

Chairman Bredeson shared a thank-you letter from the Irv Anderson’s family, and distributed minutes from the Bovine TB meeting to the board.

PLANNING COMMISSION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:38 p.m. and reconvened the Planning Commission. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund, Interim County Attorney, Michelle Moren and Attorney Alan Fish met with the board and presented the final plat of River’s Edge Estate. Interim County Attorney stated that the deeds are in order and the plat now has public access. Josh recommended approving the final plat under the condition that the road bond and insurance needs to be in effect for the unfinished road.

Motion was made by Commissioner Todd Beckel to close the planning commission at 1:45 p.m. and open the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the final plat of River’s Edge Estate with the contingent that the road bond and insurance is in effect for the unfinished road. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

UNION AGREEMENTS

The board discussed the union agreements and directed the Labor/Management Committee to meet with the union representatives to discuss the upcoming deficit.

CRIME STOPPERS

Chairman Bredeson shared a letter from the Crime Stoppers requesting support for proclaiming January as Crime Stoppers Month.

Motion was made by Commissioner Todd Beckel to proclaim January as Crime Stoppers Month. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 1:58 p.m. and reconvened at 2:00 p.m. as follows:

PUBLIC HEARING- LAKE OF THE WOODS ORDINANCE REVIEW

Motion was made by Commissioner Todd Beckel to close the regular meeting at 2:01 p.m. and open the Public Hearing for the Lake of the Woods Ordinance Review. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Josh reviewed the consideration of proposed changes to the Lake of the Woods Ordinance. The board discussed growth management policy as well.

Commissioner Todd Beckel excused himself from the meeting at 3:00 p.m.

Motion was made by Commissioner Patty Beckel to close the Public Hearing at 3:40 p.m. and open the regular meeting at 3:41 p.m. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:45 p.m.

Attest: Approved: December 31, 2008

_____________________________ ____________________________

John W Hoscheid, County Auditor Kim Bredeson, Chairman

Commissioner Proceedings

December 16, 2008

The Lake of the Woods County Board met in special session on Tuesday, December 16, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 8:36 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman. Also present were: Tom Hanson and County Department Heads.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

State of Minnesota Shortfalls

Discussion was had regarding the projected shortfalls from the State of Minnesota. Commissioner Arnesen shared his viewpoint on how he envisions these reductions and how they may affect Lake of the Woods County. Indications from the State of Minnesota are a reduction in County Program Aid (CPA) and other sources.

Comments were received from various Department Heads and the Board was asked “Does the County Board have a plan?” The consensus of the Board was only to advise the Department Heads and Staff of this issue, and future meetings will determine a plan once the Board receives funding or lack of funding information.

Union Committee Meeting

The Union Committee met with the board. The Union Committee agreed to work at the 2008 salary schedule until funding sources are determined.

Non-Union Employees, Elected Officials & Department Heads

The County Board, by consensus, stated that all non-union employees, elected officials and department heads would be working at the 2008 salary rate schedule until funding sources are determined.

County Surveyor

The County Board discussed the position of County Surveyor and it was noted that there was no contract found on file for the County Surveyor. The County Board requested the County Auditor, John W Hoscheid to discuss this with the Interim County Attorney and to get a recommendation as to the best way to move forward. This will be placed on a future board agenda in 2009.

Human Resource Contract

Human Resource Director, Wade Johannesen met with the board. Motion by Commissioner Arnesen to renew the Human Resources contract effective January 1, 2009, for 6 months; at the 2008 rate and hours. In the event the Board terminates said contract prior to the 6 months, Lake of the Woods County will be responsible for reimbursing the “Errors and Omissions Insurance”. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minnesota Housing Finance Agency

Motion was made by Commissioner Todd Beckel to have the County Board Chair sign the Minnesota Housing Finance Agency Request for Proposal for the 2009 Minnesota City Participation Program Contract. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Grand Theater

The Grand Theater budget shortfalls were discussed. There was not action taken at this time and this item will be placed on a future agenda in 2009.

Temporary Hiring Freeze

Motion was made by Commissioner Arnesen to institute a temporary hiring freeze. The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows: For: Commissioners Arnesen, Patty Beckel, Bredeson and Moorman; Against: Commissioner Todd Beckel.

Boundary Commission

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Boundary Commission

Resolution No. 08-12-05

WHEREAS, the Lake of the Woods County Board has the authority to establish a Boundary Commission to review property descriptions of disputed areas in their respective jurisdiction per Minnesota Statutes 465.79;

WHEREAS, the Lake of the Woods County Board assigns the duties of the Boundary Commission to the Lake of the Woods Planning Commission and designees and shall be referred to as the “Boundary Commission” for the purposes as set forth;

WHEREAS, the disputed area that the Boundary Commission will be reviewing has been deferred to the Boundary Commission’s judgment to determine;

WHEREAS, the Boundary Commission will have the authority to solicit professional services including but not limited to land surveying and attorney services;

WHEREAS, the costs incurred by the Boundary Commission, including but not limited to, land surveying fees, attorney fees, and per diem shall be assessed to the benefited properties on a per parcel basis per Minnesota Statutes 429;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board hereby establishes a Boundary Commission to resolve property discrepancies as outlined above, and that said Boundary Commission will be dissolved upon completion of their duties.

Motion was seconded by Commissioner Bredeson and the same being put to a vote, carried as follows: For: Commissioners Arnesen, Patty Beckel, Bredeson and Moorman; Against: Commissioner Todd Beckel.

Motion was made by Commissioner Bredeson to schedule a public hearing on January 27, 2009, at 1:00 p.m. in the Commissioners’ Room of the Lake of the Woods County Government Center to discuss options to correct the boundary issues. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:45 p.m. and reconvened at 2:00 p.m. Commissioner Arnesen was absent for the remainder of the meeting.

2009 Budget

The County Board discussed the 2009 budget with the Public Works Director, Bruce Hasbargen. The consensus, of all, was to delete 1 pickup to balance the highway budget.

Further discussion was had by the board reviewing the 2009 budget.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 2:55 p.m.

Attest: Approved: December 31, 2008

_____________________________ ____________________________

John W Hoscheid, County Auditor Kim Bredeson, Chairman

Commissioner Proceedings

December 31, 2008

The Lake of the Woods County Board met in regular session on Wednesday, December 31, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Vice Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Patty Beckel, Todd Beckel, Arnesen and Moorman. Absent was: Commissioner Bredeson. Also present were: County Auditor, John W Hoscheid; Tom Hanson; Human Resource Director, Wade Johannesen and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with additions: Wheelers Point Sanitary District Board Members Resolution, State Land Acquisition Resolution, MRCC prioritizing of issues for legislative session and cormorant meeting. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Lorene Hanson to Bloomington on January 13-16, 2009 for MACATFO Conference, Rita Krause to Brainerd on January 7-8, 2009 for Child Support training; John W Hoscheid to Bloomington on January 12-16, 2009 for MACATFO Conference and Shelley Pepera to Brainerd on January 7, 2009 for Child Support training. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Arnesen to approve the commissioner minutes of December 12, 2008 and December 16, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LakeWood Health Center

Michelle Brown from Lakewood Nursing Service met with the board to discuss the Purchase of Service Agreement between Lake of the Woods County Board and LakeWood Health Center. Motion by Commissioner Todd Beckel to approve the Purchase of Service Agreement between Lake of the Woods County Board and LakeWood Health Center with approved changes, beginning January 1, 2009 and terminating December 31, 2009; and authorizing Vice Chair Patty Beckel and County Auditor, John W Hoscheid to sign said agreement. The motion was seconded by Commissioner Moorman and the same being put to vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims. Motion was made by Commissioner Arnesen to approve the following claims against the county:

Commissioners’ Warrants $ 32,898.80

Commissioners’ Warrants $ 16,754.46

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Contracts

Motion was made by Commissioner Todd Beckel to approve the following 2009 contract renewals and to authorize Vice Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same:

2009 Contract Renewals between Lake of the Woods County Social Services and:

Lutheran Social Services for the provision of caregiver training and education, respite care and companion services;
Lutheran Social Services of Minnesota for the provision of intensive in-home family based services and CADI/TBI family counseling and training services;
LakeWood Health Center for the provision of housing with services for Alternative Care, Elderly Waiver and Community Alternatives for Disabled Individuals programs;
LakeWood Health Center for the provision of homemaker services, respite care services, companion services and personal care services;
LakeWood Health Center for the provision of skilled nursing services, home health aide services and in-service education;
LakeWood Health Center for the provision of long term care consultation, skilled nursing services, RN supervision for personal care assistants, homemaker, home health aide, and personal care assistant services, and public health nurse case management services for the waivered programs;
LakeWood Health Center for the provision of respite care services, companion services and caregiver training and educations services for the waivered programs;
LakeWood Nursing Service for the provision of medication management and medication education for eligible Community Support Program consumers.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Stellher Human Services and Lake of the Woods County Social Services effective January 1, 2009 through June 30, 2009, for the provision of Children’s Mental Health Crisis Services and to authorize Social Services Director, Nancy Wendler to sign the same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Surveyor

Interim County Attorney, Michelle Moren met with the board and discussed the position of county surveyor and options for the county. Michelle Moren recommended having a professional service contract and will research Minnesota Statutes regarding the appointment of a county surveyor. No action was taken at this time and the Interim County Attorney, Michelle Moren will review and report back to the board in January 2009.

Boundary Commission

Motion was made by Commissioner Arnesen to appoint County Surveyor Donn Rasmussen, Commissioner Elect Tom Hanson, Greg Johnson, Reed McFarlane and Tom Mio as members of the Boundary Commission Board. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Far North Transit

Steve Butler representing Far North Transit met with the board to discuss the 2009 Public Transit Service Agreement and Transit Vehicle Lease Agreement.

Motion was made by Commissioner Todd Beckel to approve the Transit Vehicle Lease Agreement and the Public Transit Service Agreement between Lake of the Woods County Board and Roseau County Committee on Aging effective January 1, 2009 through December 31, 2009, and authorize Vice Chair Patty Beckel to sign the same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Arnesen to approve the following claims against the county:

Revenue $ 66,085.93

Road & Bridge $ 13,700.17

County Development $ 2,255.00

Solid Waste $ 4,665.58

$ 86,706.68

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/31/2008 FOR PAYMENT 1/02/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

489.08 AMERI PRIDE LINEN & APPAREL SE 1819.55 AMERICAN SOLUTIONS FOR BUSINES

1600.00 ANOKA COUNTY 3668.64 ED ARNESEN

672.95 JULIE BERGGREN 1001.27 BRAD’S PLUMBING & HEATING, INC

1012.60 CLYDEWARNER MFG 1425.00 COMMISSIONER OF TRANSPORTATION

1327.26 CREATIVE FORMS & CONCEPTS INC 497.57 CUSTOM AUTOBODY AND REPAIR

527.66 GALL’S, INC. 470.00 GOVERNMENT TRAINING SERVICES

376.78 GRAINGER, INC 340.00 GREATER NORTHWEST EMS

1486.15 H & L MESABI 314.30 LORENE HANSON

1071.36 HOLIDAY INN DULUTH 506.01 HOLIDAY INN RIVERCENTRE

2500.00 KOOCHICHING CO TREASURER 3747.91 LAKES GAS CO.

701.50 LAKEWOOD HEALTH CENTER 1757.48 LOW COUNTY TREASURER

347.14 LUTHERAN SOCIAL SERVICE OF MN 3540.00 MAXIMUS, INC

975.00 MN OFFICE OF ENTERPRISE TECHNO 735.42 JEROME MOLINE

5570.96 LAW MOREN 10440.00 MSOP-MN SEX OFFENDER PRGRM-462

360.00 NORTH EAST TECHNICAL SERVICE,I 1474.64 NORTHERN OVERHEAD DOOR CO (DB

406.19 NORTHERN SPORTS & MACHINE – DB 3290.57 NORTHWEST ANGLE&ISLAND FREIGHT

343.92 PITNEY BOWES INC. 1587.34 PRO MAC MANUFACTURING LTD

496.87 GEORGE SWENTIK 604.49 T R JOBBING

364.41 TRAVELODG MOORHEAD 15815.00 UNIVERSITY OF MN

804.97 US FOOD SERVICE, INC 2567.17 WAYNE’S BODY SHOP-DBA

528.00 WELLS FARGO BANK MINNESOTA, NA 1329.34 WEST GROUP

3088.33 WIDSETH SMITH NOLTING&ASST INC

37 PAYMENTS LESS THAN $300 4,723.85

FINAL TOTAL $86,706.68

Further moved to authorize the payment of the following auditor warrants:

October 28, 2008 $ 433,942.25

October 31, 2008 $ 280.00

November 7, 2008 $ 139,451.88

November 8, 2008 $ 46,408.99

The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows: For: Commissioners Arnesen, Patty Beckel and Moorman. Against: Commissioner Todd Beckel.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution Supporting

Maintenance of Local Title and Registration Services

Resolution No. 08-12-6

WHEREAS, the State of Minnesota established a public/private deputy registrar system to provide citizens convenient locations to conduct title registration services for motor vehicles and DNR recreational vehicles: and,

WHEREAS, the State of Minnesota in 1949 established a user service fee on motor vehicle transactions to be retained by the deputy registrar to defray the cost of providing the local service; and,

WHEREAS, the State of Minnesota has shifted increased costs and responsibilities onto the deputy registrar such as regular replacement schedules of computers and associated electronic equipment, printing of previously supplied state forms, and expanded auditing tasks with additional risks and potential liability that was previously the responsibility of the State; and,

WHEREAS, the State of Minnesota now competes with deputy registrar offices for the retention of some user fees that were traditionally retained primarily by deputy registrars; and,

WHEREAS, collectively the deputy registrar system handles over one billion dollars of state funds for the State of Minnesota annually on a cash basis only with considerable risk whereby dishonored checks are the responsibility of the deputy registrar in the full amount tendered after remitting the bulk of those funds to the State; and,

WHEREAS, the user service fee that should fully support the cost for providing motor vehicle transactions no longer covers the operational costs to maintain most deputy registrar offices. Public deputy registrars must use property tax levy proceeds to subsidize this service. Rural areas with lower volumes are in jeopardy of losing service.

NOW, THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners supports the State Legislature authorizing the acceptance of more secure alternative payments at deputy registrar offices; and to achieve a greater retention of existing fees or a user service fee increase in the year 2009 to maintain local title and registration service to the citizens of Minnesota.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Government Center – Fire Alarm Quotes

County Auditor, John W Hoscheid, presented a quote from Simplex Grinnell for a relay for the Government Center fire alarm system. The board discussed the fire alarm system and requested County Auditor, John W Hoscheid to receive additional quotes for the installation of this device and report back to the board.

Fund Transfer

Motion by Commissioner Todd Beckel to authorize a transfer of funds in the amount of $747.40 from the Revenue Fund to the Forfeited Tax Fund to alleviate a deficit balance carried forward over years from the payment of Ditch 2 assessments on forfeited lands with no corresponding revenues from lease or sale of forfeited lands. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LakeWood Regional Healthcare Foundation

County Auditor, John W Hoscheid presented a letter from LakeWood Regional Healthcare Foundation requesting financial support to help provide needed health care facilities and services for the people of our region. No action was taken.

The meeting was called to recess at 10:20 a.m. and reconvened at 10:30 a.m.

2009 Elected Officials & Department Heads Salaries

Motion by Commissioner Todd Beckel to adopt the County Commissioners salary of $15,300 for year 2009; to adopt the County Board Chair salary of $16,300 for the year 2009 and to adopt a committee meeting per diem of $100 for the year 2009. The salaries and per diems are remaining the same as the 2008 salary schedule. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen $15,300.00

Todd Beckel 15,300.00

Patricia Beckel 15,300.00

Tom Hanson 15,300.00

Kenneth Moorman 15,300.00

Board Chair 16,300.00

Motion by Commissioner Moorman to adopt the following salary schedule, including longevity, for elected officials for year 2009. The salaries are remaining the same as the 2008 salary schedule. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Elected Officials – Department Heads:

Dallas Block $65,314.06

Mark Hall 49,982.20

John W Hoscheid 57,288.24

Susan Ney 50,036.20

Motion by Commissioner Arnesen to adopt the following salary schedule, including longevity, for appointed department heads for the year 2009. The salaries are remaining the same as the 2008 salary schedule. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Appointed Officials – Department Heads:

Wayne Bendickson $57,362.63

Brent Birkeland 53,389.54

Bruce Hasbargen 92,596.60

Holly House 23,900.00

Rick Rone 17,741.00

Josh Stromlund 55,043.33

Nancy Wendler 59,132.63

MN Rural Counties Caucus

Correspondence from Dan Larson, MN Rural Counties Caucus (MRCC) asking counties to prioritize MRCC issues for the upcoming legislative session was discussed and a list of priorities were itemized.

State Land Acquisition

Discussion was had regarding the Dean Bernard land acquisition by the State of Minnesota Department of Natural Resources. A resolution stating the same was discussed with no action taken at this time. County Auditor, John W Hoscheid was requested to write a letter and ask the State of Minnesota Department of Natural Resources and Dean Bernard to attend the January 13, 2009 regular scheduled board meeting.

Cormorant Meeting Date

There was discussion to have another cormorant meeting with the Minnesota Department of Natural Resources. No action was taken at this time. County Auditor, John W Hoscheid was requested to contact the State of Minnesota Department of Natural Resources and set a date for a conference call or meeting with them and was to report back to the board.

Drainage Authority – County Ditch 1

Motion was made by Commissioner Todd Beckel to close the regular session at 11:00 a.m. and open the Drainage Authority meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Those attending the meeting were: Commissioners Arnesen, Patty Beckel, Todd Beckel and Moorman. Also attending were: Public Works Director, Bruce Hasbargen; County Auditor, John W Hoscheid; Interim County Attorney, Michelle Moren; John Oren; Milo Ravndalen and local citizens of Lake of the Woods County.

Public Works Director, Bruce Hasbargen explained the history of the County Ditch 1 and the current issue on the property of Milo Ravndalen. The board referenced a letter from Kurt Deter, Rinke Noonan – Attorneys at Law, which was discussed at a previous board meeting. This letter stated that under MN Statutes §103E, no work can be done on a county ditch project that has not been authorized by the Drainage Authority. Under MN Statutes §103E.011, the Drainage Authority is the only one who has the ability to make orders to construct and maintain drainage systems. Under MN Statutes §10E.081, Subd.2, a person may not willfully obstruct or damage a drainage project or system.

Discussion was had with options for Milo Ravndalen to comply with and to restore the Ditch 1 to the satisfaction of the Public Works Director and the Ditch Authority. A date will be set no later than Tuesday, March 31, 2009, for the Ditch Authority to meet and discuss funding options.

Motion was made by Commissioner Todd Beckel to close the Drainage Authority meeting at 11:50 a.m. The motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The regular meeting reconvened at 11:51 a.m.

Wheelers Point Sanitary District Board Members Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution for

Election of Wheelers Point Sanitary District Board Members

Resolution 08-12-7

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Allan Thompson and Ron Stauss for a term to expire January 2, 2012, and Kent Spears and Brian Ney for a term to expire January 3, 2011.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business:

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.

New:

There were no new updates at this time.

Committee Meeting Reports:

Commissioner Todd Beckel gave an update on the Northwest Regional Radio Board meeting and the Minnesota Board of Soil and Water Resources meetings he attended this month. The board also discussed the StoneGarden grant that the County is participating in.

Other – Bredeson Resolution:

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution

Recognizing Years of Service

Resolution No. 08-12-8

WHEREAS: Commissioner Bredeson has served the residents of Lake of the Woods County for the last six years as Commissioner for District two (2);

WHEREAS: Commissioner Bredeson will be retiring from county service, effective January 5, 2009;

NOW, THEREFORE, BE IT RESOLVED: that the County Board of Commissioners extends its deepest appreciation to Commissioner Bredeson for his years of service.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Correspondence:

Correspondence was read and discussed:

Minnesota Department of Natural Resources in reference to Notice of Sale of State Metallic Minerals Leases
Minnesota Board of Water & Soil Resources in reference to Drainage Records Modernization Grants
Minnesota Department of Revenue in reference to the Unallotment of Aids/Credits Impacting Lake of the Woods County

Adjournment

With no further business before the board, Vice Chair Patty Beckel adjourned the meeting at 1:20 p.m.

Attest: Approved: January 6, 2009

_____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, Chair

November, 2008

Commissioner Proceedings

November 12, 2008

The Lake of the Woods County Board met in regular session on Wednesday, November 12, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W Hoscheid; Tom Hanson; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda as follows: Travel for Holly House to Duluth on December 7 – 8, 2008, Association of MN Emergency Managers meeting and Rita Krause to St. Paul on December 3 – 4, 2008 for Child Support training. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the commissioner minutes of October 28, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations

Motion was made by Commissioner Todd Beckel to close the regular session at 9:05 a.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following were present in closed session: Commissioners Arnesen, Bredeson, Patty Beckel, Todd Beckel and Moorman. Also present were: Human Resource Director, Wade Johannesen and County Auditor, John W Hoscheid.

Motion was made by Commissioner Todd Beckel to close the closed session at 9:25 a.m. and open the regular session. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Note: The entire closed meeting was recorded by County Auditor, John W Hoscheid.

The meeting reconvened at 9:26 a.m.

Union Negotiations – Open

Motion was made by Commissioner Todd Beckel to approve the following union negotiations:

Increases of $ 0.45, $ 0.50 and $ 0.55 per hour for the years 2009, 2010 and 2011 respectively;
Border Pass Cards are to be provided at County expense for all employees required to cross into Canada in the course of County business;
A maximum of 100 hours compensation time will be allowed to be carried over into the next calendar year. Adjustments for 2009 to be made in January 2009 and years 2010 and 2011 adjustments to be made in December 2009 and 2010 respectively;
2009 insurance contribution is a maximum cap of $875 for family coverage and 2010 and 2011 cap contributions will not be less than $875;
The August “opener” will be used for step adjustments;
Grade adjustments and job description modifications will be coordinated through Human Resources as required / requested;

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Assessor’s Office

Human Resource Director Wade Johannesen met with the board regarding the open position in the Assessor’s office. Wade recommended to the Board to approve the Assessor’s office to move forward with the full time position instead of a contract for the position. It was the consensus of the board to move forward with the full time position. Wade stated that the applications will be screened, finalists interviewed and recommendation to hire will be submitted to the Board for approval.

Personnel Policy – Changes / Additions

Human Resource Director, Wade Johannesen met with the board to review the updated Travel Policy and Car Pool Policy. The Board made some minor changes and asked Wade to present the revised policies at the next regular scheduled board meeting.

Lake of the Woods Historical Society

Funding request from Lake of the Woods Historical Society for the County Museum renovation and addition was discussed. No action was taken at this time and this will be placed on the next regular scheduled board meeting.

Lake of the Woods Sustainability Foundation

Lake of the Woods Sustainability Foundation Executive Director, Todd Sellers gave a brief update and progress report on the Foundation. He included the State of the Basin Report, Nutrient Budget and Water Quality Model Study and emerging collaboration between Ontario and Minnesota. Todd discussed the status of the legislative initiative that Lake of the Woods County supported last year and that the Foundation is looking for the Boards’ support again this year. The Foundation will send a letter of support to be approved at the next regular scheduled board meeting.

The meeting was called to recess at 12:13 p.m. and reconvened at 1:00 p.m.

Planning Commission

Motion was made by Commissioner Todd Beckel to close the regular session at 1:00 p.m. and open the Planning Commission hearing. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Area citizens attended the planning commission hearing in consideration of the final plat of Rivers Edge Estate with various comments.

Motion was made by Commissioner Todd Beckel to close the Planning Commission hearing and to set a continuation hearing at the next board meeting on November 25, 2008, at 2:00 p.m. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The regular meeting reconvened at 1:40 p.m.

Land & Water Planning Director, Josh Stromlund

Land & Water Planning Director, Josh Stromlund updated the board on the ordinance amendment. There will be an ordinance amendment open house on Tuesday, November 18, 2008, from 4:00 p.m. to 5:30 p.m. in the Commissioners’ Room at the County Government Center in Baudette, MN. The purpose of this open house will be to consider the proposed ordinance amendments to the Lake of the Woods Zoning Ordinance.

Public Works Director, Bruce Hasbargen

County Ditch 1

Public Works Director, Bruce Hasbargen updated the board on County Ditch 1. They discussed a letter received from Kurt Deter, Rinke Noonan – Attorneys at Law. This letter states that under MN Statutes §103E, no work can be done on a county ditch project that has not been authorized by the Drainage Authority. Under MN Statutes §103E.011, the Drainage Authority is the only one who has the ability to make orders to construct and maintain drainage systems. Under MN Statutes §103E.081, Subd.2, a person may not willfully obstruct or damage a drainage project or system.

Interim County Attorney, Michelle Moren was present and advised the county board to request the land owner to attend a future county board meeting to discuss this issue.

Public Works Director, Bruce Hasbargen presented a list of County Ditch 1 projects prioritized as of October 28, 2008, that was a result of the recent County Ditch 1 Committee road tour.

MN DOT Temporary Storage

Public Works Director, Bruce Hasbargen reviewed an agreement between Lake of the Woods County and Minnesota Department of Transportation for storage of snow plow trucks.

Motion was made by Commissioner Moorman to enter into an agreement between Minnesota Department of Transportation and Lake of the Woods County for storage of snow plow trucks, effective upon the date signed by all necessary county and state officials as required by MN Statutes §16C.05, Subd.2 and terminating on October 31, 2009. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Transportation Formula

Public Works Director, Bruce Hasbargen updated the board on the transportation formula.

Motion was made by Commissioner Todd Beckel to appoint Commissioners Moorman and Patty Beckel to the transportation formula committee and have Bruce Hasbargen advise them of the date, time and location of the meetings. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 7,211.92

Commissioners’ Warrants $ 21,732.56

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Revenue $ 36,146.35

Road & Bridge $ 38,857.54

County Development $ 1,085.00

Solid Waste $ 20,207.03

$ 96,295.92

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/12/2008 FOR PAYMENT 11/14/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

348.50 ARROW PRINTING 866.99 AUTO VALUE BAUDETTE

341.78 CANON FINANCIAL SERVICES 8741.15 CENEX CO-OP SERVICES, INC.

529.40 CLARITY GLASS 806.50 D & L AUTO GLASS AND MORE

16500.00 EARTHWORKS CONTRACTING INC 666.75 GLOBALSTAR LLC

990.00 JOHN HAGLUND 309.44 RON HILDEBRANDT

969.36 HOLTE IMPLEMENT, INC 386.10 JOHN HOSCHEID

2439.34 HOWARD’S OIL COMPANY 460.22 INSIGHT PUBLIC SECTOR

4558.20 INSIGHT TECHNOLOGIES, INC 673.50 LAKEWOOD HEALTH CENTER

400.00 LAW ENFORCEMENT TRAINING SERVI 1110.25 LOW FOODS

3433.81 LOW HIGHWAY DEPT 1064.00 LOW TRANSFER INC

11033.55 MAR-KIT LANDFILL 310.05 IAN MCCORD

650.00 MN ASSN OF COUNTIES 2821.47 MN COUNTIES COMPUTER CO-OP

559.85 JEROME MOLINE 982.21 KENNETH MOORMAN

5574.47 LAW MOREN 310.05 BILL MOSHER

868.88 NOBLE THRIFTY WHITE 766.26 THE NORTHERN LIGHT

749.42 NORTHERN SAFETY CO INC 500.00 NORTHWEST REGIONAL

450.55 OFFICE DEPOT 526.88 POWERPLAN

1574.42 R & Q TRUCKING, INC 4000.00 RESERVE ACCOUNT

673.31 RODERICK RONE JR 935.74 ROSEAU COUNTY COOPERATIVE ASSN

1750.00 SJOBERG’S INC 400.00 SOFTREE TECHNICAL SYSTEMS INC

802.03 TONY DORN, INC. 480.15 TRUE VALUE

639.04 WAYNE’S BODY SHOP-DBA 1218.33 WIDSETH SMITH NOLTING&ASST INC

2943.38 WOODY’S SERVICE 3942.30 ZIEGLER, INC

52 PAYMENTS LESS THAN $300 5,238.29

FINAL TOTAL $96,295.92

Further moved to authorize the payment of the following auditor warrants:

October 28, 2008 $ 433,942.25

October 31, 2008 $ 280.00

November 7, 2008 $ 139,451.88

November 8, 2008 $ 46,408.99

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Thank You Election Judges

County Auditor, John W Hoscheid presented a letter to the County Board thanking the following county employees for a job well done with the 2008 Election: Darren Olson, Dale Boretski, Lorene Hanson, Dawn Christianson, Christie Russell, Rita Krause, Sandy Peterson, Marti Carlson, Steve Sindelir, Shelley Pepera and Jodi Ferrier.

Capital Expenditure Policy

The capital expenditure policy was taken off the agenda and will be placed on the next regular scheduled board agenda.

Letter to Elected Officials

The County Board directed County Auditor, John W Hoscheid to write congratulating letters to elected officials US Representative Collin Peterson and State Representative Tom Anzelc.

Maxi-Van

The County Board read correspondence from Minnesota Department of Transportation, Kent Ehrenstrom, relinquishing any financial interest in the 1996 Ford Eldorado Maxi Van.

Motion was made by Commissioner Todd Beckel to transfer the 1996 Ford Eldorado Maxi Van (VIN 1FDKE30G5THA55098) to the Williams Fire Department. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business:

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.

New:

The board will be having a special meeting with all elected and appointed department heads on Tuesday, December 16, 2008, to set 2009 salaries. The board directed the County Auditor to set a schedule and to distribute to all involved.

There will be a Committee of the Whole meeting on Wednesday, November 26, 2008, at 8:00 a.m. to discuss budget issues.

Meeting Reports:

Commissioner Todd Beckel gave an update on the Peatland meeting he attended last month.

Commissioner Moorman updated the board on the TB Bovine and stated there will be another meeting on Wednesday, November 19, 2008, at 8:30 a.m. at Ranch House.

Correspondence:

A thank you letter was read from the Let’s Go Fishing Committee.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:03 p.m.

Attest: Approved: November 25, 2008

_____________________________ ____________________________

John W Hoscheid, County Auditor Kim Bredeson, Chairman

Commissioner Proceedings

November 25, 2008

The Lake of the Woods County Board met in regular session on Tuesday, November 25, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W Hoscheid; Deputy Auditor, Janet Rudd; Tom Hanson; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Human Resources- Assistant Assessor, salary adjustment for 2009- non union wages, county contribution for health insurance, combined December 23, 2008 meeting with December 31, 2008 and agenda items for Committee of the Whole meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Lorene Hanson on December 3&4, 2008, for Paymate meeting in St. Cloud. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the commissioner minutes of November 12, 2008. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Senator Saxhaug and representative Anzelc

Chairman Bredeson welcomed Senator Saxhaug and Representative Anzelc to the meeting. Senator Saxhaug and Representative Anzelc informed the board that the State will have approximately 4 billion plus deficit for the upcoming year. Anzelc informed the board of the legislative bill that he is introducing which is called the “3 block” which focuses on Public Health, Social Services and Corrections/Court that will provide funding. Other topics discussed were: NWA minnow issues, state wide zoning, judicial system funding, sewers and school not to start until after Labor Day. The board thanked Senator Saxhaug and Representative Anzelc for attending.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 6,884.29

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Contracts

Motion was made by Commissioner Todd Beckel to approve the contract between Connie Anderson Aagard (CJA Consulting) and Lake of the Woods County Social Services for 2009, for the provision of individual and family therapy services, and consultation, training, and clinical supervision to agency staff, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2009 for the provision of home delivered meals, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between MeritCare/Northwest Medical Center and Lake of the Woods County Social Services for 2009, for the provision of emergency mental health services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2009, for the provision of employment and training services and independent living skills services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between Partners in Community Supports, Inc. and Lake of the Woods County Social Services for 2009, for the provision of fiscal support services for recipients of Consumer Directed Community Supports (CDCS), and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2009, for the provision of adult in-home support services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2009, for the provision of MIS services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES, ASSISTANT ASSESSOR POSITION/MOTOR POOL AND TRAVEL POLICY

Assistant Assessor’s position

Human Resource Director, Wade Johannesen met with the board and informed them that the interview panel’s consensus was to hire Dale Boretski as the assistant assessor. Wade requested that Dale start at grade 11 step 5 and not step 1 as practice has been in the past. County Auditor, John W. Hoscheid requested the same opportunity to start his replacement at more than a step 1 for the Executive Administrator/Deputy Auditor’s position

Motion was made by Commissioner Arnesen to authorize Human Resource Director Wade Johannesen and County Assessor Wayne Bendickson to hire Dale Boretski as the assistant assessor at grade 11 step 5. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board requested that Wade put in the acceptance letter to Dale that he will start at grade 11, step 5 and that after the three (3) month probationary period he will not get a step increase but he will receive his step increase that he is up for this year with the Tier III plan that was established in 2007.

Executive Administrator/Deputy Auditor’s position

Motion was made by Commissioner Todd Beckel to authorize Human Resource Director, Wade Johannesen and County Auditor John W. Hoscheid to advertize for Executive Administrator/Deputy Auditor’s position. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motor Pool/Travel Policy

Wade presented the Motor Pool Policy- annex 3 and the Travel Policy to the board for approval.

Motion was made by Commissioner Patty Beckel to approve the Motor Pool Policy – annex 3 and the Travel Policy as presented. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CN RAILROAD

Cenex Manager, Kent Hanson met with the board and informed them that the CN representatives have not heard from them on rail services. Commissioner Arnesen will look into sending a joint letter with Koochiching County to the CN for support for siding and delivery.

The meeting was called to recess at 10:50 a.m. and reconvened at 10:59 a.m. as follows:

Public Works Assistant Engineer, Bill Sindelir

Assistant Engineer, Bill Sindelir met with the board and to set a public hearing for the proposed five-year construction plan for Lake of the Woods County. No date was set by the board at this time.

COMMITTEE OF THE WHOLE

Chairman Bredeson requested from the board topics for the Agenda for November 26, 2008 meeting.

CLOSED SESSION

The closed session was moved to later in the day.

The meeting was called to recess at 12:15 p.m. and reconvened at 1:00 p.m. as follows:

PUBLIC HEARING, AGGREGATE RESOURCE PRESERVATION PROPERTY TAX LAW

Motion was made by Commissioner Moorman to close the regular meeting at 1:04 p.m. as advertised and open the public hearing for Aggregate Resource Preservation Property Tax Law. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

No comment where heard from the floor and no letters were received.

Motion was made by Commissioner Moorman to close the public hearing at 1:05 p.m. and open the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Lake of the Woods County Aggregate Tax Resolution

Consideration of “Aggregate Resource Preservation Property Tax Law” County Termination Option

WHEREAS, the Lake of the Woods County Board of Commissioners recognizes the importance of maintaining aggregate resources for the general economy of the county; and

WHEREAS, the County Board recognizes that property taxes are an important consideration as to the viability of the aggregate industries located in the county; and

WHEREAS, the State of Minnesota has an ad valorem property tax system based on the full market value of real estate or personal property; and

WHEREAS, the provisions of Minn. Stat. §. 273.1115, Aggregate Resource Preservation Property Tax Law, grants special and unique treatment to owners of land containing aggregate deposits, in comparison with other property in the county, therefore shifting the tax burden on these properties to other taxpayers; and

WHEREAS, the provisions of Minn. Stat. § 273.1115, Aggregate Resource Preservation Property Tax Law, allow a county to terminate application of this law; and

WHEREAS, a county may reauthorize application of this law by a resolution of the County Board revoking the termination; and

WHEREAS, the County Board is required to hold a public hearing as part of the process to terminate application of this law; and

WHEREAS, said public hearing has been scheduled for November, 2008.

WHEREAS, said public hearing was held on November 26, 2008.

NOW, THEREFORE, BE IT RESOLVED, That the Lake of the Woods County Board of Commissioners hereby elects to begin the process of terminating participation in the Aggregate Resource Preservation Property Tax Law in Lake of the Woods County.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

Revenue $ 9,635.58

Road & Bridge $ 4,606.55

Solid Waste $ 7,847.78

$ 22,089.91

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/25/2008 FOR PAYMENT 11/28/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

455.64 AMERI PRIDE LINEN & APPAREL SE 1355.38 ANDERSON POWER AND EQUIPMENT

1581.65 ANDY’S GARAGE, INC. 716.06 BAUDETTE REGION

1224.75 BAUERS COMMUNICATIONS & SECURI 377.81 TODD BECKEL

1829.92 CENEX CO-OP SERVICES, INC. 361.73 ENGINEER SUPPLY LLC

2507.02 LAKES GAS CO. 500.00 LOW SCHOOL DISTRICT–390

504.33 LUTHERAN SOCIAL SERVICE OF MN 2470.35 MN DEPT OF TRANSP

2222.85 NORTH EAST TECHNICAL SERVICE,I 874.32 NW MN HOUSEHOLD HAZARDOUS

579.88 PIRKL LUMBER & CARPET 971.82 ROGER’S TWO WAY RADIO, INC

579.92 WEST GROUP

28 PAYMENTS LESS THAN $300 2,976.48

FINAL TOTAL $22,089.91

Further moved to authorize the payment of the following auditor warrants:

November 12, 2008 $ 3,032.50

November 18, 2008 $27,419.46

November 21, 2008 $59,739.56

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Liquor approval

County Auditor, John W. Hoscheid requested approval for a On-Sale Sunday Intoxicating Liquor License.

Motion was made by Commissioner Patty Beckel to approve an On-Sale Sunday Intoxicating Liquor License for Michael C. MacAdams DBA Mac’s Riverview Resort from December 1, 2008 to June 30, 2009 contingent upon the approval from the County sheriff and County Attorney and that all taxes outstanding with the county are paid. Motion was second by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Travel request

County Auditor, John W. Hoscheid informed the board that he just received notification that the Manatron Tax meeting is scheduled for December 15-17, 2008 in St. Paul and that he will have to attend this meeting.

Motion was made by Commissioner Todd Beckel to approve travel for County Auditor, John W. Hoscheid on December 15-17, 2008 for Manatron Tax meeting in St. Paul. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business:

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.

NEW

None

Boundary commission

The board reviewed the process of establishing a boundary commission.

INTERIM COUNTY ATTORNEY, MICHELLE MOREN

Contract

Interim County Attorney, Michelle Moren met with the board to discuss the Minnesota Counties Computer Cooperative Maintenance and Support Contract. Michelle stated that the cooperative is still working on statutory required insurance and will bring back to the board for approval.

MN Judicial Branch

The board discussed the request for support of funding for the MN Judicial Branch. The board requested that Michelle draft a letter of support on behalf of the board.

COUNTY BOARD OF COMMISSIOENR’S DECEBMER 23, 2008 MEETING

Motion was made by Commissioner Todd Beckel to combine the December 23, 2008 with the December 31, 2008 meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 1:50 p.m. and reconvened at 1:59 p.m.

Planning Commission

Motion was made by Commissioner Todd Beckel to close the regular session at 2:00 p.m. and open the Planning Commission hearing. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund, County Surveyor, Donn Rasmussen and Interim County Attorney, Michelle Moren discussed with Attorney’s Allan Fish and Steve Anderson the discrepancies in the title opinions paying particular attention to the “easement” across neighboring properties located north of the subdivision. Commissioner Bredeson asked Stromlund for his recommendation, which the reply was that the county could not approve the final plat as presented because of the conflicting title opinions in regards to the easement language. If the developers have no easement gaining them access to County Road 154 then the extension of Stanton Drive has to end in a cul-de-sac as per the subdivision ordinance. Also, discussed was the issue of final platting requirements as outlined in the Lake of the Woods Subdivision Ordinance and the Minnesota Land Surveyors Association Plat Manual of Minimum Guidelines. The board requested the Rivers Edge Estate Developers to bring this back to the board when all requirements are in place. This issue has been tentatively placed on the December 12, 2008, board meeting at 1:30pm.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 2:24 p.m. and open the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2009 County Contribution for Health Insurance

Motion was made by Commissioner Arnesen to set the 2009 county contribution for family health insurance up to $875.00 per month and the single health insurance up to $525.00 per month. Major Medical plans for 2009: $500 and $1,000 deductible with preventive care and $1,200 and $2,500 Health Savings Account (HSA). For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SALARY ADJUSTMENT FOR NON-UNION EMPLOYEES

This was place on the December 12, 2008 agenda.

CLOSED SESSION, MN Stat. §13D.05, Subd. 2 (b)- Personnel

Chairman Bredeson asked the individual if he would like the meeting open or closed. He chose to have it closed.

Motion was made by Commissioner Todd Beckel to close the regular meeting at 2:20 p.m. and to go into closed session pursuant MN Stat. § 13D.05, Subd. 2 (b). to consider charges against an individual subject to the Board’s authority. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 3:00 p.m. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:03 p.m.

Attest: Approved: December 12, 2008

_____________________________ ____________________________

John W Hoscheid, County Auditor Kim Bredeson, Chairman

October, 2008

Commissioner Proceedings

October 14, 2008

The Lake of the Woods County Board met in regular session on Tuesday, October 14, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

CALL TO ORDER

Chairman Bredeson called the meeting to order at 8:45 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Todd Beckel, Patty Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor, Janet Rudd, Tom Hanson, George Swentik, John Oren and Penny Mio Hirst.

APPROVAL OF AGENDA

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Request to sell squad cars, Potato Day and DNR Peatlands Committee and remove approval of minutes from August 18, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY TREASURER, MARK HALL AND WELLS FARGO COMMUNITY BANKING PRESIDENT, TIM HENDRICKSON

County Treasurer Mark Hall and Community Banking President, Tim Hendrickson met with the board to discuss the security of the counties “Sweep Account”. Tim stated that the funds are invested with Ginnie Mae and the funds are collateralized at 100% at all times. The Board requested that an agreement between Wells Fargo and Lake of the Woods County be drafted and to include Minnesota statutory language in regards to investments be included in the agreement.

SOCIAL SERVICES DIRECTOR, NANCY WENDLER

Social Services Director Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 40,323.62

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR, JOHN W. HOSCHEID

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Revenue $120,738.55

Road & Bridge $ 77,103.13

Co. Develop. $ 3,827.43

Solid Waste $ 31,980.40

$ 233,649.51

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/14/2008 FOR PAYMENT 10/17/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

5460.00 BRIAN ACHEN 454.41 AMERI PRIDE LINEN & APPAREL SE

1300.00 AMERICAN SOLUTIONS FOR BUSINES 1394.13 ANDERSON POWER AND EQUIPMENT

314.00 JERRY ANDERSON 1279.82 ANDY’S GARAGE, INC.

5378.03 ED ARNESEN 33390.00 ARROWHEAD LIBRARY SYSTEM

365.54 AUTO VALUE BAUDETTE 380.31 BAUDETTE REGION

1896.77 BAUERS COMMUNICATIONS & SECURI 724.85 TODD BECKEL

441.59 WAYNE BENDICKSON 470.40 BEST WESTERN KELLY INN STCLOUD

341.78 CANON FINANCIAL SERVICES 10398.22 CENEX CO-OP SERVICES, INC.

4245.62 CPS TECHNOLOGY SOLUTIONS 425.90 CRAGUN’S CONFERENCE & GOLF RES

389.64 DIRECT SAFETY COMPANY 323.31 DODDS LUMBER

3018.82 DYNAMIC IMAGING SYSTEMS, INC 6900.00 EARTHWORKS CONTRACTING INC

2277.55 ELECTION SYSTEMS & SOFTWARE, I 859.26 FARMERS UNION OIL CO.

1045.00 HELGESON FUNERAL CHAPEL 1993.51 HERC-U-LIFT, INC

4019.48 HOWARD’S OIL COMPANY 351.44 INSIGHT PUBLIC SECTOR

17366.32 JOHNSTON FARGO CULVERT INC 474.50 KNIFE RIVER MATERIALS

579.13 LAKE ROAD DIESEL INC 300.00 LAVALLA SAND & GRAVEL INC

832.07 LOW FOODS 7530.04 LOW HIGHWAY DEPT

600.00 LOW MASTER GARDENER 10227.15 MAR-KIT LANDFILL

380.00 MIDWEST MONITORING & SURVEILLA 650.00 MN ASSN OF COUNTIES

4956.42 MN COUNTIES COMPUTER CO-OP 11150.00 MN MUNICIPAL UTILITIES ASSOC

19540.13 MN STATE DEPT-CORRECTION 442.45 JEROME MOLINE

764.50 KENNETH MOORMAN 5428.22 LAW MOREN

10788.00 MSOP-MN SEX OFFENDER PRGRM-462 995.56 NOBLE THRIFTY WHITE

2405.34 THE NORTHERN LIGHT 1917.66 NORTHERN OVERHEAD DOOR CO

3452.54 NORTHWEST ANGLE&ISLAND FREIGHT 415.45 OFFICE DEPOT

423.91 OLSEN CHAIN AND CABLE INC 304.79 ELIZABETH PETERSON

405.39 DENA PIEPER 401.59 QUILL CORPORATION

2533.02 R & Q TRUCKING, INC 1528.00 RINKE-NOONAN

438.75 RODERICK RONE JR 520.80 RUTTGER’S BAY LAKE LODGE

1277.00 SIMPLEX 1411.08 STRATA CORP, INC

2751.39 SYNERGY GRAPHICS, INC 10664.25 TRAFFIC MARKING SERVICE, INC.

643.82 TRUE VALUE 1789.43 UNIVERSITY OF MN

691.52 US FOOD SERVICE 2640.00 VOYAGEURS COMTRONICS, INC

994.30 WEST GROUP 1343.33 WIDSETH SMITH NOLTING&ASST INC

5061.89 WOODY’S SERVICE

58 PAYMENTS LESS THAN $300 6,790.39

FINAL TOTAL $233,649.51

Further moved to authorize the payment of auditor warrants as follows:

September 24, 2008 $ 21,113.99

September 29, 2008 $111,443.82

September 30, 2008 $ (957.34)

September 30, 2008 $ 12,598.59

October 8, 2008 $ 68,828.71

October 9, 2008 $ 50,678.69

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

John W. Hoscheid requested approval for lawful gambling for the Northwest Minnesota Fraternal Order of Police Lodge #8 and for the Northwest Angle Edgeriders.

Motion was made by Commissioner Patty Beckel to approve the application for lawful gambling for Northwest Minnesota Fraternal Order of Police Lodge #8 for a raffle, which will be held at Sportsman’s Lodge on February 23, 2009. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the lawful gambling permit for the Northwest Angle Edge Riders to conduct a raffle on March 14, 2009 at Sportsman’s Oak Island Lodge and authorize County Auditor to sign. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

John W. Hoscheid presented a schedule for County Board members to attend a training course for County Board of Appeal and Equalization that is required by law. The Commissioners’ stated that they will attend one of the courses.

COUNTY SHERIFF, DALLAS BLOCK

County Sheriff, Dallas Block met with the board and updated them on the Lake of the Woods Reverse Phone System. Dallas stated that the company will be coming next week to set the system up at no additional cost and if it still does not function correctly that they will refund the county.

Dallas Block requested approval to sell two squad cars and one county owned car.

Motion was made by Commissioner Moorman to authorize County Sheriff, Dallas Block to sell the following county owned vehicles:

1996 Pontiac VIN NO. 1G2NE12T9TM531641
2003 Ford VIN NO. 2FAHP71W33X167992
1997 FORD VIN NO. 2FALP71W9VX109415

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Dallas presented several pictures of the Williams Community Center showing the poor condition of the building.

WATERS OF THE DANCING SKY SCENIC BYWAY, TOURISM BUREAU DIRECTOR DENELLE CAUBLE

Tourism Bureau Director, Denelle Cauble met with the board to discuss the Waters of the Dancing Sky Scenic Byway. She informed the board that the “Waters of the Dancing Sky Scenic Byway” is the third (3rd) largest Byway in the State. The board discussed Mark Anderson (MN/DOT) recommendations for “GAPS”. The board concurred that they will keep the original “GAPS” that were designated back in 1997.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-10-01

Supporting the Designation of State Highway 11 as a Minnesota Scenic Byway and Minnesota Department of Transportation (MN/DOT) Enforcement of Laws Pertaining to State Scenic Byways on Federal Aid Primary Routes

WHEREAS, the State Highway 11 “Waters of the Dancing Sky” within Lake of the Woods County is designated as a state scenic byway; and

WHEREAS, MN/DOT is required by federal law to not allow new off-premises advertising signs along Federal Aid Primary routes on designated scenic byways; and

WHEREAS, Lake of the Woods County receives benefits from tourism and is eligible for federal funding for projects along designated scenic byways;

WHEREAS, Lake of the Woods County supports the designation of the State Highway 11 “Waters of the Dancing Sky,” within Lake of the Woods County, as a Minnesota Scenic Byway, with the following exceptions (GAPS):

½ mile west of Roosevelt to ½ mile east of Roosevelt.
½ mile west of Williams to ½ mile east of Williams.
1 mile west of Baudette to CR 35 east of Baudette.
300 feet E of intersection of Hwy 11 and 50^th Ave NW to 54th Ave NW in Graceton.

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County also supports MN/DOT enforcement of federal and state laws pertaining to the designation, including the prohibition of new off-premises advertising signs along state scenic byways on Federal Aid Primary routes.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR, JOHN W. HOSCHEID

County Auditor, John W. Hoscheid met with the board requesting approval for a Veterans Service Office Operational Improvement Grant.

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to sign the Lake of the Woods County Veterans Service Office Operational Improvement Grant in the amount of $1,400.00 for the state fiscal year 2009. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

John W. Hoscheid presented proposal for lease from Tony Dorn Inc. for a copy machine for the Lake of the Woods Extension Office. The consensus of the board was that they could use the main copier in the workroom.

John W. Hoscheid requested approval to enter into a Joint Powers Agreement (JPA) with Minnesota Secretary of State, which is required by the Department of Administration for reimbursement for the 2008 primary election recount.

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to sign the Minnesota Secretary of State’s JPA effective September 16, 2008 and expiring October 30, 2008. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 10:20 a.m. and reconvened at 10:26 a.m. as follows:

MOTOR POOL

County Auditor, John W. Hoscheid presented the Minnesota State Contract for a 2009 Chevrolet Impala Model 1 LS in the amount of $16,507.00.

Motion was made by Commissioner Todd Beckel to purchase the 2009 Chevrolet Impala Model 1 LS from Car/Truck City in the amount of $16,507.00 not including registration or taxes. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

DEPOT PRESERVATION ALLIANCE, REPRESENTATIVE JOANNE KELLNER

Representative, Joanne Kellner met with the board requesting a letter of support from the County Board for the preservation and adaptive reuse of the Baudette Depot.

Motion was made by Commissioner Todd Beckel to authorize the Chairman to sign the letter (s) of support for the MHS grant for the preservation and adaptive reuse of the Baudette Depot. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

WILLIAMS YOUTH RECREATION ASSOCIATION, REPRESENTATIVE APRIL STAVIG

April Stavig met with the board requesting funding for the Potato Day Celebration. The board informed April that the county levies money for this celebration already.

Motion was made by Commissioner Arnesen to re-designate the $500.00 levied money that was designated to the City of Williams to the Williams Youth Recreation Association, a 501.3c non-profit organization for the use of the Potato Day Celebration. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PEATLAND COMMITTEE APPOINTMENT

Commissioner Todd Beckel shared a letter from the Minnesota Department of Natural Resources requesting Commissioner Todd Beckel to participate as a planner for a pilot project which will create plans for two Peatland Scientific and Natural Areas. The board discussed the date of the Peatland forum, which falls on the same day of a regular board meeting.

Motion was made by Commissioner Patty Beckel to appoint Commissioner Todd Beckel to the Peatland Committee meeting, Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

BUSINESS SUBSIDY POLICY CRITERIA, PUBLIC HEARING

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:00 a.m. as advertised and open the Public Hearing for comments on the Business Subsidy Policy Criteria. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chairman Bredeson read out loud the two changes that were made in the policy and read out loud a letter from Ronald Zimney. Commissioner Arnesen stated that he is in support of the policy but would have liked to see a limit of $75,000.00.

Motion was made by Commissioner Todd Beckel to close the Public Hearing for Business Subsidy Policy Criteria and open the regular meeting at 11:05 .am. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to accept the revised Business Subsidy Policy Criteria as presented at the Public Hearing and authorize Chairman Bredeson and County Auditor, John W. Hoscheid to sign the revised policy. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Public Works Director, Bruce Hasbargen met with the board and presented two quotes for a Utility Tractor as follows:

Holte Implement: John Deere 6330 Tractor $41,296.27
Titan Machinery : Case III JX80 Tractor $24,150.00

Bruce recommended purchasing the John Deere 6330 Tractor.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a John Deere 6330 Tractor for the Public Works Department from Holte Implement in the amount of $41,296.27. Seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioner Arnesen, Patty Beckel and Moorman. Voting against: Commissioners Todd Beckel and Bredeson.

CLOSED SESSION- PURSUANT TO MN § 13D.03 LABOR NEGOTIATIONS

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:36 a.m. per MN Stat. §13D.03. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The following were present in closed session: Commissioners Arnesen, Bredeson, Todd Beckel, Patty Beckel and Moorman. Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular session at 12:50 p.m. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:50 p.m. The meeting reconvened at 1:05 p.m. as follows:

CON-CON BUDGET

Motion was made by Commissioner Todd Beckel to contribute the following Con-Con funds to the following organizations, payable 2009:

Lake of the Woods County Development Year 2009
Baudette Arena Assoc-	15,000.00
Williams Arena Assoc-	5,000.00
City of Baudette-Timbermill Park	20,000.00
Crises Resource Center	2,500.00
Depot Preservation-Historic Depot/Bldg	1,000.00
LOW Humane Society-	1,000.00
MN Small Business Development Center	500.00
Pequana Playhouse	500.00
School District-390-Enrichment Program	2,500.00
University of MN Extension-	2,000.00
Williams Public Library	500.00
Joint Powers Natural Resources Board	2,000.00
LOW Sr Fishing (LOW Chapter)	1,500.00
Rinke-Noonan-Retainer-	2,400.00
St Louis County Aud- (NCLUCB)	5,000.00
Take A Kid Fishing	600.00
Widseth Smith Nolting-	16,000.00

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Public Works Director, Bruce Hasbargen met with the board requesting authorization to move to the next phase for the Township Road Inventory.

Motion was made by Commissioner Todd Beckel to authorize Public Works Director to move to the next phase of the Township Road Inventory and to set Public Informational Meetings regarding the Township Road Inventory for November 18, 2008 and January 8, 2009 from 6:00 p.m. to 8:00 p.m. The informational meeting will be held at the Government Center in Baudette in the Commissioners’ Room. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bruce Hasbargen met with the board requesting approval for the Solid Waste Special Assessment fee.

Motion was made by Commissioner Arnesen to adopt the Solid Waste Special Assessment Schedules as presented by the Solid Waste Committee with the following changes:

Eliminate farmers that own less than 400 acres.
Eliminate assessment on seasonal recreational properties owned by county residents.

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES DIRECTOR, WADE JOHANNESEN AND COUNTY ASSESSOR, WAYNE BENDICKSON

Human Resources Director, Wade Johannesen discussed the contracting position of an Assistant Assessor. He explained that the contractor would only be able to do the assessing of properties and nothing else in the office. County Assessor, Wayne Bendickson informed the board that the Mobile Home assessing will be done at the same time as other assessing. Wade informed the board that the personnel committee recommends to go with the hiring of an Assistant Assessor versus having a contractor. The personnel committee made no changes in the grade of this position and updated the job description as presented. The board requested that ATV usage be added to the job description.

Motion was made by Commissioner Todd Beckel to approve the Assistant Assessor’s job description with the change of adding ATV usage. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize Human Resources Director, Wade Johannesen and County Assessor, Wayne Bendickson to advertise for a RFP for a part-time Assistant Assessor and advertise for a full-time Assistant Assessor position. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

INTERIM COUNTY ATTORNEY, MICHELLE MOREN AND COUNTY ASSESSOR WAYNE BENDICKSON

Interim County Attorney, Michelle Moren and County Assessor Wayne Bendickson met with the board to discuss the assessment agreement for providing assessment services for the City of Baudette.

The Commissioners requested that Michelle proceed with the 2008 Assessment Agreement with the City of Baudette.

Motion was made by Commissioner Arnesen to authorize Chairman Bredeson, County Auditor, John W. Hoscheid and Interim County Attorney, Michelle Moren to sign the 2008 Assessment Agreement with the City of Baudette. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The board discussed the Williams Community Center with Interim County Attorney, Michelle Moren and City of Williams Mayor, Nancy Jewell. The board requested that Nancy get an abstract to find out the legal ownership, the value of the lot and get a quote on how much an Attorney would cost to start the process of condemnation. Michelle will be the contact person for the board on the Williams Community Center.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Public Works Director, Bruce Hasbargen met with the board to discuss the certification training for Construction Inspections. He requested that four staff members should be trained for this certification. He estimates the cost would be around $400.00 per person for training and the cost of mileage and hotels. The consensus of the board was to train up to four staff members with only two attending at one time.

Bruce reported the Ditch 1 Committee findings. He stated that the committee will be reviewing this list and will prioritize the projects.

Bruce presented the only quote that was received for the removal or demolition of the small garage.

David and Bruce Erickson was the only bid received in the amount of $100.00.

The board discussed the Capital Outlay for the Road and Bridge fund and also discussed the consent agenda item from the highway department. Bruce explained the travel was with the Minnesota Local Road Research Board (LRRB) that he was appointed to and all cost of travel, room and meals were covered by the LRRB.

Bruce informed the board that he may purchase a used snowplow instead of the new snowplow that was approved at the September 23, 2008 meeting. Bruce also informed the board that he is looking into some possibilities of utilizing the fuel farm at the school and the possibility of setting one up for the county.

OTHER TOPICS DISCUSSED WITH NO ACTION; CORRESPONDENCE

The board discussed the transfer of the Maxi Van and correspondence was acknowledged.

CONSENT AGENDA

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Josh Stromlund to Minneapolis for Mediation Meeting on October 7, 2008; Bruce Hasbargen to Washington, D.C. for Transportation Research Board’s 88^th Annual Meeting on January 11-15, 2009.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR, JOHN W. HOSCHEID

Due to the time of day, the 3^rd quarter financial report was tabled to the October 28, 2008 board meeting.

CLOSED SESSION-PURSUANT TO MN § 13D.03 LABOR NEGOTIATIONS

Motion was made by Commissioner Todd Beckel to close the regular session at 4:43 p.m. pursuant MN § 13d.03 for union negotiations. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present in the closed session: Commissioners Arnesen, Bredeson, Todd Beckel, Patty Beckel and Moorman.

Motion was made by Commissioner Patty Beckel to close the closed session at 5:12 p.m. and open the regular session. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 5:12 p.m.

Attest: Approved: October 28, 2008

_____________________________ ____________________________

John W. Hoscheid, County Auditor Kim Bredeson, Chairman

Commissioner Proceedings

October 28, 2008

The Lake of the Woods County Board met in regular session on Tuesday, October 28, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Patty Beckel, Arnesen, Bredeson and Moorman. Absent was Commissioner Todd Beckel who was away on county business. Also present were: County Auditor, John W Hoscheid; Human Resources Director, Wade Johannesen; Tom Hanson and Gloriann Fischer.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda as follows: Travel for Shelley Pepera to St. Paul on October 21-23 for Case Management and Financial Basics and travel on November 6^th to St. Paul for Interstate Basics and John W Hoscheid to St. Paul on October 26-27 for Manatron User Group. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the commissioner minutes of October 14, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 15,108.02

Commissioners’ Warrants $ 12,308.32

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler reviewed the Riverview Health / Glenmore 2009 Contract –CD Outpatient Services and the Riverview Health / Glenmore 2009 Contract — Host County Contract.

Motion was made by Commissioner Moorman to approve the contract between Riverview Health / Glenmore Recovery Center and Lake of the Woods County Social Services for 2009, for the provision of chemical dependency outpatient treatment, aftercare, public education, and training for agency staff; and to authorize Chairman Bredesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the Host County Contract between Riverview Health / Glenmore Recovery Center and Lake of the Woods County Social Services for 2009, for the provision of chemical dependency outpatient treatment services to residents from other counties; and to authorize Chairman Bredesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Treasurer, Mark E Hall

County Treasurer, Mark E Hall met with the board to discuss the Lake of the Woods County Investment Policy, which is currently under review by the Interim County Attorney, Michelle Moren. Mark updated the board on the third quarter revenue interest and the projected fourth quarter interest.

County Auditor, John W Hoscheid

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Revenue $ 22,661.16

Road & Bridge $ 14,288.41

Solid Waste $ 558.02

$ 37,507.59

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/28/2008 FOR PAYMENT 10/31/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

345.06 DELL MARKETING, LP 368.75 GRAINGER, INC

306.00 ROBERT LAPOS 2110.83 M-R SIGN CO, INC

6320.78 MACTEK SYSTEMS INC 927.35 MN ATTORNEY GENERAL’S OFFICE

393.27 MN OFFICE OF ENTERPRISE TECHNO 10440.00 MSOP-MN SEX OFFENDER PRGRM-462

8895.36 NORTH AMERICAN SALT CO 331.25 NORTH EAST TECHNICAL SERVICE,I

2063.63 NORTHWEST ANGLE&ISLAND FREIGHT 490.71 REED’S SPORTING GOODS

543.88 GEORGE SWENTIK 406.68 T R JOBBING

500.00 WILLIAMS YOUTH RECREATION ASSO

27 PAYMENTS LESS THAN $300 3,064.04

FINAL TOTAL $37,507.59

Further moved to authorize the payment of auditor warrants as follows:

October 14, 2008 $ 1,035,783.49

October 21, 2008 $ 434,401.63

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid reviewed the third quarter financials including the revenue and expenditures report as of September 2008 with the board. The board chair recommended this to be placed on the next department head meeting agenda.

Public Works Director, Bruce Hasbargen

Public Works Director, Bruce Hasbargen discussed the gas tax formula, stating there would be a decrease in revenue due to lower gas sales and the current state of the economy. There is a projected $20,000 budget reduction in revenues as of October 2008. There will be additional revenue projections in November and the final in January of 2009. It was the recommendation of the Public Works Director to sit tight until we have the final numbers and at that time make budget adjustments accordingly.

County Auditor, John W Hoscheid

County Auditor, John W Hoscheid presented a letter from the Baudette – Lake of the Woods Chamber of Commerce Festival of Lights Committee, requesting sponsorship for this year.

Motion was made by Commissioner Patty Beckel to authorize a sponsorship of $400 to the Festival of Lights Promotion – Movie Donations and to pay this out of general revenue levied money. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid presented quotes to repair the motor pool car. Quotes were received as follows:

Gary’s Auto $ 721.09

Nelson’s Collision Center $ 734.46

Wayne’s Body Shop $ 639.04

Motion was made by Commissioner Patty Beckel to approve and accept the quote from Wayne’s Body Shop in the amount of $639.04 to repair the motor pool car. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Capital Expenditure Policy

The board reviewed the revised capital expenditure policy. The board requested the County Auditor to make changes as discussed and bring back to the board for final approval.

Flu Shots

The board discussed allowing employees to receive flu shots this year.

Motion was made by Commissioner Moorman to allow all county employees to receive a flu shot, at the expense of the county, with LakeWood Nursing Service at the Lake of the Woods County Government Center. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Human Resources Director, Wade Johannesen

Human Resources Director, Wade Johannesen met with the board to request approval of an Assessor Contract job description as recommended by him.

Motion was made by Commissioner Moorman to approve the job description for Contract Assessor. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House

Emergency Management Director, Holly House presented an Emergency Operation Plan for approval.

Motion was made by Commissioner Moorman to approve the Emergency Operation Plan as presented and authorize Chairman Bredeson and Emergency Management Director, Holly House to sign the same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land & Water Planning Director, Josh Stromlund

Land & Water Planning Director, Josh Stromlund presented the Lake of the Woods County 2009 Natural Resource Block Grant.

Motion was made by Commissioner Patty Beckel to approve the 2009 Natural Resources Block Grant Agreement and the Program Allocation and Contribution Plan; and to authorize Chairman Bredeson and Land & Water Planning Director, Josh Stromlund to sign the same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Aggregate Resource Preservation Property Tax

The board discussed the termination option of the aggregate resource preservation property tax.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution Number 08-10-02

Consideration of “Aggregate Resource Preservation Property Tax Law”

County Termination Option

Whereas, the Lake of the Woods County Board of Commissioners recognizes the importance of maintaining aggregate resources for the general economy of the county; and

Whereas, the County Board recognizes that property taxes are an important consideration as to the viability of the aggregate industries located in the county; and

Whereas, the State of Minnesota has an ad valorem property tax system based on the full market value of real estate or personal property; and

Whereas, the provisions of MN Statute § 273.1115, Aggregate Resource Preservation Property Tax Law, grants special and unique treatment to owners of land containing aggregate deposits, in comparison with other property in the county, therefore shifting the tax burden on these properties to other taxpayers; and

Whereas, the provisions of MN Statute § 273.1115, Aggregate Resource Preservation Property Tax Law, allow a county to terminate application of this law: and

Whereas, a county may reauthorize application of this law by a resolution of the County Board revoking the termination; and

Whereas, the County Board is required to hold a public hearing as part of the process to terminate application of this law; and

Whereas, said public hearing has been scheduled for November 25, 2008 at 1:00 p.m., in the Commissioners’ room.

Now, Therefore, Be It Resolved, that the Lake of the Woods County Board of Commissioners hereby elects to begin the process of terminating participation in the Aggregate Resource Preservation Property Tax Law in Lake of the Woods County.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business:

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV or the City of Williams (Williams Community Center – old school).

New:

The board received a letter from the Roseau Committee on Aging inviting two commissioners to serve on the board. The consensus of the board was to appoint Commissioner Arnesen to represent the board on the committee and to report back to the board.

The board requested County Auditor John W Hoscheid to send a letter to the Humane Society requesting an update on any potential funding they may have received.

Meeting Reports:

Commissioners Arnesen, Todd Beckel and Moorman attended the Minnesota Rural Counties Caucus meeting in Menahga. Commissioners Arnesen and Moorman updated the board.

Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations and MN Statute § 13D.05, Subd. 2(b) Personnel Issues

Motion was made by Commissioner Moorman to close the regular session at 11:20 a.m. pursuant MN Statute § 13D.03 for union negotiations and MN Statute § 13D.05, Subd. 2 (b) personnel issues. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following were present in closed session: Commissioners Arnesen, Bredeson, Patty Beckel and Moorman. Absent was Commissioner Todd Beckel. Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Moorman to close the closed session at 12:15 p.m. and open the regular session. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:16 p.m. and reconvened at 1:00 p.m. as follows:

Closed Session – Pursuant to MN Statute § 13D.05 Subd. 3(b)

Pending Litigation

Motion was made by Commissioner Patty Beckel to close the regular session at 1:01 p.m. pursuant MN Statute § 13D.05 Subd. 3(b) for pending litigation. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present in closed session: Commissioners Arnesen, Bredeson, Patty Beckel and Moorman. Absent was Commissioner Todd Beckel. Also present were the Board of Adjustments committee members: Tom Mio, Buck Webb, Reed McFarlane and Jamie McEnelly; Jay Squires from Ratwik, Roszak & Maloney and County Auditor, John W Hoscheid.

Motion was made by Commissioner Arnesen to close the closed session at 1:45 p.m. and open the regular session. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land & Water Planning Director, Josh Stromlund

Mr. Jay Squires, attorney from Ratwik, Roszak, and Maloney, representing the county in this matter and explained the genesis of the litigation. On May 14, 2008, the Lake of the Woods County Board of Adjustment (BOA) approved a variance submitted by J & L Hennum, Inc. This approval granted an increase in commercial density and less than the required 100 foot setback from the Rainy River. The Minnesota Department of Natural Resources (MNDNR) subsequently appealed the decision of the BOA. A mediation conference was held on October 7, 2008, with all parties present and a settlement agreement was reached. The terms of the settlement agreement were discussed.

Motion was made by Commissioner Arnesen to accept the settlement agreement reached between the MN DNR and J&L Hennum, Inc. The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows: For: Commissioners: Arnesen, Moorman, Bredeson; Abstained: Commissioner Patty Beckel; Absent: Commissioner Todd Beckel.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 2:06 p.m.

Attest: Approved: November 12, 2008

_____________________________ ____________________________

John W Hoscheid, County Auditor Kim Bredeson, Chairman

September, 2008

Commissioner Proceedings

September 10, 2008

The Lake of the Woods County Board met in regular session on Wednesday, September 10, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Todd Beckel, Patty Beckel, Arnesen and Moorman. Commissioner Bredeson was absent. Also present were: County Auditor, John W. Hoscheid; Deputy Auditor, Janet Rudd; Human Resources Director Wade Johannesen; Social Services Director, Nancy Wendler; John Oren and Penny Mio Hirst. Vice Chairman Patty Beckel called the meeting to order at 3:00 p.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Forfeited Tax Sale, building committee recommendation of garage space, banner for October Fest and Plasma Gasification Program in International Falls. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Travel for Marti Carlson to St. Cloud on September 17-18 for State Aid Accounting Task Force Meeting; Dena Pieper to St. Cloud on September 17-18 for Support Staff Conference; Monique Arnesen to Detroit Lakes on October 1 &2, October 28-29 and November 18-20; Shelley Phillippe to Duluth on October 7-10 for MFWCAA Annual Conference; Wayne Bendickson to Park Rapids on September 18-19 for Region Meeting; Marti Carlson to Red Lake Falls on September 23-24 for District 2 Highway Accountants Meeting; Josh Stromlund to Arden Hills on September 29 for Wetland Technical Committee. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the minutes of August 26, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 37,937.62

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler and Jon Helgeson, Owner and Funeral Director of Helgeson’s Funeral Home met with the board to discuss the increase in the amount of a county burial.

The board requested that Social Services Director, Nancy Wendler update the County Burial Policy to increase the county payment up to $2,850.00 and if family chooses a winter burial, the family would be responsible for that portion of the cost.

Kent Ehrenstrom from the Minnesota Department of Transportation met with the board to discuss the contract with the Roseau County Committee of Aging for the FAR North Transit Program in Lake of the Woods County. Kent explained that the contract now is for services only in Lake of the Woods County. The board discussed the old buses that the county has purchased in the past and that are in the name of Lake of the Woods County and the method of disposing of them. Kent handed out the Vehicle Disposition/Transfer Procedures to the board on the proper steps to be used when selling the buses. The board discussed the garage storage for the buses and proposed cost. Kent stated this could be built into the new FAR North Transit contract to cover this expense.

Human Resource Director, Wade Johannesen met with the board to discuss step increases for Shelley Pepera and Julie Berggren for completion of their probationary period.

Motion was made by Commissioner Todd Beckel to approve a one step merit adjustment for completion of probation for Social Service Case Aid, Shelley Pepera effective September 3, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve a one step merit adjustment for completion of probation for, County Sheriff’s Administrative Assistant, Julie Berggren effective August 11, 2008. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Human Resource Director, Wade Johannesen discussed the possibility of hiring a “On call/Temporary” clerk position for offices that may need assistance or coverage due to short staffing in some offices. The board requested that Wade send out an e-mail to see what departments may be interested in this and if some offices would have available staff to cover shifts when needed.

Human Resource Director, Wade Johannesen and County Assessor, Wayne Bendickson met with the board requesting approval to advertise and hire for Assistant Assessor, Ron Norquist position. The board requested they bring pack a two year plan addressing present and future personnel needs of the Assessor’s Office.

Assistant Assessor, Ron Norquist met with the board. Vice Chairman, Patty Beckel presented a plaque to Ron for his years of services and wished him a happy retirement on behalf of the County Commissioners.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 08-09-01

WHEREAS, Ron Norquist has served the residents of Lake of the Woods County for over 25 years, as an Assistant Assessor for the Lake of the Woods County Assessor’s Office;

WHERAS, Ron will be retiring from county service, effective September 19, 2008,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Ron for his many years of dedicated service, and best wishes on his retirement.

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid met with the board and informed the board that the 2008 Primary Election in Lake of the Woods County resulted in a 32% voter turnout.

Crisis Resource Center Program Coordinator, Tonja Reed met with the board requesting funding for the Crisis Center. She informed the board that due to the state budget cuts, her office funding has been significantly cut. The board informed her that they would look at this at their upcoming budget meetings.

Minnesota Department of Natural Resources; NW Regional Director, Mike Carroll and Forestry Manager, Dennis Cameron met with the board to discuss the proposed OHV Northern State Border

Trails Workshop, which will be held in Baudette on October 9, from 4:00 p.m. to 8:00 p.m. Mike gave a brief overview of the plans. County Auditor, John W. Hoscheid discussed the petition for work to be done on Ditch 1, on which the State of Minnesota is an owner/beneficiary. Mike requested that John send the proposal indicating the State’s share of the proposed repair cost and he will get back to him with what the State would pay, per MN § 84A.

Motion was made by Commissioner Todd Beckel to close the regular meeting at 5:00 p.m., and as advertised opened the Planning Commission. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board on the continuation of consideration for an Initial Plat for Wayne Bendickson.

Wayne Bendickson Hanson Estates 1^st Addition A Public Hearing as required by the

& the remaining portion of the Lake of the Woods County NW ¼ of the NW ¼ of Section Subdivision Ordinance to consider 36, T-162N, R-32W (Wheeler) the Initial Plat of Marina Drive

Estates

Josh recommended approval of the Initial Plat of Marina Drive Estates contingent upon the following:

There should not be punctuation in “NW1/4NW1/4”.
The boundary lines of the existing plat of Hanson Estates is labeled as “line line”.
Insert the word “Block” to clarify the assortment of numbers.
Chandler Road is to be vacated properly. This process may be conducted concurrent with the platting procedures.
Total area of plat is incorrect.
Setback and Easement identification is switched.
Drainage & utility easement lines in Block 1 were omitted.
Primary & secondary septic size was omitted. Typically, 2500 square feet in size is adequate.
Current zoning classification is a Commercial-Recreation District. If this is to be changed to a Residential Development District or a combination thereof, a zone change is required.

10. The Vicinity map omitted a portion of the proposed plat.

11. The Covenants & Restrictions should reflect that the Minnesota Department of Transportation (MNDOT) will not issue direct driveway permits on Trunk Highway 172 to the lots located in Block 1 (see attachment).

12. Under the heading of “Vegetation and Topographic Alterations”, it states that the plat consist of 18 lots. According to the plat drawing 24 lots are proposed.

Motion was made by Commissioner Arnesen to approve the Initial Plat of Marina Drive Estates with the following conditions listed above. Seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioners Arnesen, Patty Beckel and Moorman. Voting against: Commissioner Todd Beckel.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 5:29 p.m. and open the regular meeting. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board to discuss the possibility of language changes in section 701Accessory Uses and Structures in Shoreland within the Shoreland Ordinance. The board requested that Josh draft a letter to Dan Thul to discuss the flexibility of Sec. 701.

Land and Water Planning Director, Josh Stromlund discussed the court case mediation and that the date for the mediation has been set for October 7, 2008 but the location is unknown at this time. The board stated that Josh should go wherever he needs to travel for this mediation.

Land and Water Planning Director, Josh Stromlund met with the board requesting approval of the Initial Plat of Marina Drive Estates.

Motion was made by Commissioner Arnesen to approve the Initial Plat of Mariana Drive Estates with the following condition that the Developer attends the September 23, 2008 board meeting to discuss the issues that were outlined in the Planning Commission earlier this evening. Seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioners Moorman, Arnesen and Patty Beckel. Voting against: Commissioner Todd Beckel.

The meeting was called to recess at 5:46 p.m. and reconvened at 5:59 p.m. as follows:

Motion was made by Commissioner Todd Beckel to close the regular meeting at 6:00 p.m. and as advertised open the Public Hearing for Ditch 1. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Vice Chairman Patty Beckel informed the public that the County was petitioned by one of the beneficiaries of Ditch 1 for maintenance work, and that the board was holding a public hearing to hear input from the other beneficiaries of Ditch 1.

Public Works Director, Bruce Hasbargen gave an overview of the proposed minor repair on Ditch 1 which would consist of: cleaning of sediment deposit in the ditch bottom, reshaping side slopes, replacing a crossing and re-establishing turf with an estimate cost of $35,000.00.

County Auditor, John W. Hoscheid reviewed the 2007 financial statement for Ditch 1 and the estimated cost of the proposed project as assigned to each beneficiary of Ditch 1.

Vice Chairman Patty Beckel opened the floor for comments:

The following is a summary of the comments that were heard: some are retired and not farming and want a re-determination done on benefits; others may need work done on Ditch 1, petitioner should be present if they want work done; the damage is being done by the land owner and the land owner should be responsible for the cost, maintenance buffer zone was in the contract of Ditch 1 and once the debt is paid off they would like to see a routine maintenance fee paid.

The board requested that County Auditor, John W. Hoscheid call Attorney Deter and request legal advice on the following: 1) Can an individual land owner pay for maintenance work that they want done, 2) Right of Way/Buffer issues, 3) State not paying special assessment amount per MN § 84A, can this be re-spread among the rest of the beneficiaries. 4) What would be the estimated cost of a redetermination of benefits? The board also requested the Ditch 1 committee to meet and make a list their priorities-and bring recommendations back to the board. Once all the questions are answered and priorities are received, the board will hold another public hearing at a later date.

Motion was made by Commissioner Todd Beckel to close the Public Hearing for Ditch 1 at 7:24 p.m. and open the regular meeting. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 7:25 p.m. and reconvened at 7:30 p.m. as follows:

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Revenue $ 30,509.60

Road & Bridge $ 60,178.02

Co. Devel. $ 2,345.05

Solid Waste $ 19,995.86

$113,028.53

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 9/10/2008 FOR PAYMENT 9/12/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

2940.00 SAMUAL ALBRECHT 455.30 AMERI PRIDE LINEN & APPAREL SE

856.84 ANDERSON POWER AND EQUIPMENT 2149.29 ANDY’S GARAGE, INC.

814.03 AUTO VALUE BAUDETTE 610.74 TODD BECKEL

455.00 BLUE MAXX RECYCLING 19259.98 BORDUN TRUCKING, LTD

341.78 CANON FINANCIAL SERVICES 19110.48 CENEX CO-OP SERVICES, INC.

6250.00 EARTHWORKS CONTRACTING INC 319.50 ESRI

431.08 FARMERS UNION OIL CO. 369.50 GARY’S AUTO

304.79 RON HILDEBRANDT 792.96 HOLTE IMPLEMENT, INC

6658.85 HOWARD’S OIL COMPANY 467.13 LOG CABIN BAIT INC

514.50 LOW FOODS 2741.81 LOW HIGHWAY DEPT

6320.78 MACTEK SYSTEMS INC 9462.60 MAR-KIT LANDFILL

2821.47 MN COUNTIES COMPUTER CO-OP 733.00 KENNETH MOORMAN

5428.22 LAW MOREN 345.05 DAVY NESMOE

444.77 NOBLE RADIO SHACK 1195.96 NOBLE THRIFTY WHITE

304.78 ELIZABETH PETERSON 2121.98 R & Q TRUCKING, INC

1524.94 RODERICK RONE JR 1800.00 ROSEAU COUNTY AUDITOR

735.22 ROSEAU COUNTY COOPERATIVE ASSN 1750.00 SJOBERG’S INC

512.31 TONY DORN, INC. 398.24 TRUE VALUE

543.15 WALKER PIPE & SUPPLY 833.33 WIDSETH SMITH NOLTING&ASST INC

5384.32 WOODY’S SERVICE

43 PAYMENTS LESS THAN $300 4,524.85

**** FINAL TOTAL……. $113,028.53 ****

Further moved to authorize the payment of auditor’s warrants as follows:

August 26, 2008 $ 57,978.08

August 29 2008 $ (1,200.00)

August 29 2008 $ 58,077.41

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid met with the board and requested approval for the 2009 proposed budget and tax levy.

RESOLUTION ADOPTING 2009 BUDGET AND TAX LEVY

Resolution No. 2008-09-02

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

WHEREAS, the certified county budget for the year 2009 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2009:

Revenue Fund $1,247,446

Road & Bridge $ 449,580

Welfare $ 558,437

Total $2,255,463

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2009:

Twp Road & Bridge $ 403,905*

Twp Fire – Baudette $ 19,000

Williams $ 26,400

NW Angle $ 6,500

Total $ 455,805

*…$8,500 of which is specifically levied to NW Angle residents and designated as follows: Calcium Chloride ($7,500) and Lighting ($1,000).

Seconded by Commissioner Arnesen, and the same being put to a vote was unanimously carried.

The board discussed future budget dates and set September 19th and 22nd in the Commissioners’ Room in the Government Center starting at 7:00 a.m.

The board moved the October Fest Banner discussion, letter of support for the Plasma Gasification Plant and the Biomass Energy Workshop to the September 12, 2008 meeting.

County Auditor, John W. Hoscheid met with the board to discuss the parcels of tax-forfeited lands that were submitted to the State of Minnesota for approval of sale. The consensus of the board was to cancel sale No. 39-09-01.

Commissioner Todd Beckel excused himself from the meeting at 7:45 p.m. for other county obligations.

County Auditor, John W. Hoscheid met with the board to inform them that the Building Committee had met in regards to the storage of vehicles. The committee recommend the following: the Maxi Vans go to the school garage with a yearly rental of $480.00 per bus, the Landfill vehicles be removed from the Government Center North Garage and the Assessor’s vehicle and the Land and Water Planning vehicle move into the Government Center North Garage and recommending the south garage be moved or torn down.

Motion was made by Commissioner Moorman to advertise for quotes for the demolition of the south garage or for moving the garage in its entirety and to have this project completed by October 15, 2008. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The board discussed the County T.V. and the possibility of placing a survey in the newspaper to see how many residents actually use the County T.V. services. No action was taken.

The board reviewed the correspondence from the Northern Counties Land Use Coordinating Board for the counties portion of annual dues. The consensus of the board was to continue their membership.

With no further business before the board, Vice Chairman Patty Beckel called the meeting to recess at 8:00 p.m.

Attest: Approved: September 23, 2008

____________________________ _____________________________

John W. Hoscheid, County Auditor Patty Beckel, Vice Chairman

Commissioner Proceedings

September 12, 2008

The Lake of the Woods County Board met in special session on Friday, September 12, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Todd Beckel, Patty Beckel, Arnesen and Moorman. Commissioner Bredeson was absent. Also present were: County Auditor, John W. Hoscheid; Deputy Auditor, Janet Rudd; Baudette City Council Members: Joel Hanson and Jeff Hovde; City Clerk/Treasurer. Tina Rennemo; Baudette City Maintenance; Brad Levasseur; Lake of the Woods Economic Development Director, Wyatt Johnson; Northern Seed Excellence Manager, Brent Benike; Cenex Co-op Manager, Kent Hanson; Lake of the Woods Economic Development Committee member, Howard Mord and Cenex Service Representative, Matt Kumm. Vice Chairman Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda as presented. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Vice Chairman Patty Beckel welcomed Kevin Soucie, Senior Manager of Government Affairs from CN Railroad to the meeting. Kevin introduced himself to the board and gave a background history of the CN and the internal changes that have been made within the CN Company in the past couple of years.

Vice Chairman Patty Beckel opened the meeting to the floor for comments and requests from local business managers/owners.

Kent Hanson, Manager of Cenex Co-op discussed the concerns and needs of rail service for the local Co-operative in Lake of the Woods County. He explained that he has been working on restoring or getting rail services in Lake of the Woods County for the last couple of years and really has not gotten anywhere. He stressed that what he needs first is a site before he can really go any further with the possibilities of rail service. Kent requested that the CN be straight forward with a yes or no if they can or cannot help him with the rail service request. Kevin concurred that deserves an answer.

Brent Benike, Manager of the Northern Excellence Seed discussed his concerns and how they could utilize the rail services for fertilize and grain transportation, which could result in being a regional hub, but the need for a siding is paramount before he can proceed any further.

Economic Development Director, Wyatt Johnson discussed the loggers’ request of rail services with the need of loggers’ cars and a log landing site.

Commissioner Arnesen asked Kevin how many cars they need for this project to work. Kevin was not sure on the amount at this time.

Commissioner Todd Beckel and County Auditor, John W. Hoscheid discussed the rail assessment for CN and stated that they were still waiting for the CN and the Department of Revenue on the formula that they use for tax assessment.

Vice Chairman, Patty Beckel asked Kevin if he needed a letter of support from the County and City of Baudette for the rail service request from CN. Kevin stated that the verbal support was fine. Patty requested Kevin to keep the County Board and Baudette City Council up to date on the progress and thanked him for meeting with them.

The meeting was called to recess at 10:10 a.m. and reconvened at 10:25 a.m. as follows:

Vice-Chairman, Patty Beckel requested that County Auditor, John W. Hoscheid send a letter to Kevin thanking him for coming to the meeting and that the board looks forward to working with him on this opportunity of establishing rail services within Lake of the Woods County.

The board discussed the letter of support request from Koochiching Development Authority on the Renewable Energy Clean Air (RECAP) Project for the plasma gasification waste-to-energy facility.

Motion was made by Commissioner Todd Beckel to authorize Vice Chairman Patty Beckel to sign the letter of support for Koochiching Development Authority on the RECAP project. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The board discussed the request from the October Fest Committee for placing a banner in the tent promoting Lake of the Woods County. The consensus of the board was to have the Lake of the Woods Economic Development place their sign up for the October Fest promoting Lake of the Woods County.

The board discussed the Biomass Energy Workshop committee appointment.

Motion was made by Commissioner Todd Beckel to appoint Commissioner Moorman to the Bio Mass Energy Workshop committee. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Commissioner Todd Beckel discussed the Wetland meeting he attended and the possibility of changes regarding the management of lands.

With no further business before the board, Vice Chairman Patty Beckel called the meeting to recess at 10:58 a.m.

Attest: Approved: September 23, 2008

______________________________ ________________________________

John W. Hoscheid, County Auditor Vice Chairman, Patty Beckel

Special County Board Meeting

September 19, 2008

The Lake of the Woods County Board of Commissioners met in special session on Friday, September 19, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman. Also present were: County Auditor John W Hoscheid, Land & Water Planning Director Josh Stromlund, MIS Director Brent Birkeland, Social Services Director Nancy Wendler, Public Works Director Bruce Hasbargen, Highway Maintenance Supervisor Jeff Pelland, Human Resource Director Wade Johannesen and George Swentik. Chair Bredeson called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The Board reviewed the following 2009 preliminary budgets: capital expenses, other misc depts., building fund, 2009 health insurance, 2009 salaries, county levy and township levy. They reviewed the financials from the previous budget meetings and discussed possible options.

The board had discussion with Public Works Director Bruce Hasbargen and Social Services Nancy Wendler with their departmental budgets and options within them.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 11:50 a.m.

Attest: Approved: October 14, 2008

______________________________ ___________________________________

John W Hoscheid Kim Bredeson

County Auditor Chair of the County Board

Special County Board Meeting

September 22, 2008

The Lake of the Woods County Board of Commissioners met in special session on Monday, September 22, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman. Also present was County Auditor John W Hoscheid. Chair Bredeson called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Moorman to approve the agenda for the special meeting today. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The Board reviewed and finalized the capital expenses and misc department budgets for 2009. The consensus of the board was to reduce the county tv budget, eliminate the purchase of a trailer in the Highway department, eliminate the purchase of a vehicle in the Land & Water department, reduce the office equipment in the Social Service department, add the purchase of LIDAR and add an additional amount in the airport contribution. The potential use of Social Services reserves to balance the budget was discussed.

Discussion was continued on salaries and health insurance and will be finalized at a later regular board meeting. It was the consensus to discuss the elected and appointed salaries in November at a regular board meeting, with no date set at this time. The Board was going to meet with the Union to negotiate contract settlements.

Con Con requests were reviewed and discussed with the final decision to be made at a later regular board meeting.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 11:40 a.m.

Attest: Approved: October 14, 2008

______________________________ ___________________________________

John W Hoscheid Kim Bredeson

County Auditor Chair of the County Board

Commissioner Proceedings

September 23, 2008

The Lake of the Woods County Board met in regular session on Tuesday, September 23, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

CALL TO ORDER

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Todd Beckel, Patty Beckel, Arnesen, Bredeson and Moorman. Also present were: Deputy Auditor, Janet Rudd; Human Resources Director Wade Johannesen and Social Service Director, Nancy Wendler.

APPROVAL OF AGENDA

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Timber Mill Community Park, Permission to hire a part-time dispatcher, County Assessor two (2) year plan, County Assessor to hire a Assistant Assessor, Fire Alarm Panel, Closed Session for Union Negotiations and remove the following from the agenda: FAR North Transit Contract and Sjoberg’s Cable Contract. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

CONSENT AGENDA

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Bruce Hasbargen to Detroit Lakes on October 8-9 for District 2&4 Fall Prescreening Board and on October 22 & 23 to Brainerd for Fall Screening board; Bob Peterson, Todd Fadness, Mike Anderson, Doug Arnold, Bruce Erickson and Tim Aery to St. Cloud on October 1-2 for MN Fall Maintenance Expo and “Roadeo”. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LAKEWOOD HEALTH CENTER, SHARRAY FEICKERT, CEO

CEO, SharRay Fieckert met with the board to review the LakeWood Care Center census trends and to discuss the shortage of funds from the State of Minnesota.

TIMBER MILL COMMUNITY PARK, CITY OF BAUDETTE, MAYOR RICK RONE AND CITY COUNCIL MEMBER JEFF HOVDE

Mayor Rick Rone and City Council Member Jeff Hovde met with the board requesting $40,000 for the construction project of showers and rest room facility at the Timber Mill Community Park. The board stated that they will look into this with the budget process.

SOCIAL SERVICES DIRECTOR, NANCY WENDLER

Social Services Director Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 43,185.39

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF, DALLAS BLOCK

County Sheriff, Dallas Block met with the board and reviewed the 2008 Annual Facility Inspection Report issued by the Minnesota Department of Corrections. He stated that they had three areas that needed improvement and that it has been completed. Sheriff Block also requested permission to hire and advertise for a part-time dispatcher position.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block and Human Resources Director, Wade Johannesen to advertise and hire a part-time dispatcher. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MIS/GIS DIRECTOR, BRENT BIRKELAND

MIS/GIS Director, Brent Birkeland met with the board requesting approval to purchase an upgrade Unitrends Data Protection Unit for data retention.

Motion was made by Commissioner Todd Beckel to approve the purchase of a storage upgrade to the Unitrends Data Protection Unit 200 GBT TSC/14 Day Retention in the amount of $3,900 with the funds being taken from the Technology Fund. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Public Works Director, Bruce Hasbargen met with the board requesting approval for a purchase of a snowplow.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a snowplow which is in the 2009 capital expenditure budget for the solid waste department in the amount of $4,500. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Bruce Hasbargen requested approval to accept roads within Morris Point Estate Plat.

Motion was made by Commissioner Patty Beckel to accept Dillon Road, Logan Road, Sadie Drive and Tonja Lane within Morris Point Estates Plat in Section 20, T-162-N, R-32-W, as Unorganized Township Road No. 269, and acknowledge that said road has been constructed to minimum unorganized township road standards. The road is approximately 1.2 miles in length and shall be classified at maintenance level “C”. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bruce Hasbargen requested approval of the Solid Waste Special Assessment fee schedules as proposed. The board referred it back to the committee to discuss the special assessment on seasonal recreational properties and small farms.

Bruce Hasbargen discussed with the board his appointment to the Minnesota Local Road Research Board and informed them that meeting costs would be covered by the LRRB.

PUBLIC HEARING—VACATION OF CHANDLER ROAD WITHIN HANSON ESTATES FIRST ADDITION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 10:33 a.m. and open the Public Hearing as advertised. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board to discuss the vacation of Chandler Road which lies within Hanson Estates First Addition. He explained that the road has not been constructed, but is still within the approved plat. The road was petitioned to be vacated and is not wanted in the new Marina Drive Estates plat.

The board left the building at 10:48 a.m. to view the road. The board returned at 11:34 a.m. as follows:

Motion was made by Commissioner Todd Beckel to close the public hearing at 11:35 a.m. and reconvene the regular meeting.

The following resolution was proposed by Commissioner Patty Beckel and moved for adoption:

RESOLUTION NO. 08-09-03

WHEREAS, The Lake of the Woods County Board of Commissioners, under M.S. 164.07, intends to vacate Chandler Road within Hanson Estates First Addition in Wheeler Township;

WHEREAS, Said Chandler Road of Hanson Estates First Addition, Section 36, T-162-N,

R-32-W lying between Block 2 and Block 3 of said Hanson Estates First Addition is more fully described as follows:

Commencing at the Northwest Corner of said Section 36, T-162-N, R-32-W thence in a Southerly direction on and along the West line of said Section 36 on an assumed bearing of S00º26’15”E a distance of 1323.78’ to a point; Thence in an Easterly direction along the South line of Block 1 and Block 2 a distance of 591’ to a point on the Southeast corner of Lot 7, Block 2 to the point of beginning; Thence in a Northerly direction on and along the East line of Block 2 an assumed bearing of N00º33’10”W a distance of 1230.79’ to a point on the Northeast corner of Lot 12, Block 2; Thence in an Easterly direction a distance of 66’ to a point on the Northwest corner of Lot 1, Block 3; Thence in a Southerly direction along the East line of said Block 3 on an assumed bearing of S00º33’10”E a distance of 1230.79’ to a point on the Southwest corner of Lot 6, Block 3; Thence in a Westerly direction a distance of 66’ more or less back to the point of beginning.

WHEREAS, Said parcel lies wholly within NW1/4NW1/4, Section 36, T-162-N, R-32-W and contains 1.86 acres more or less.

THEREFORE, BE IT RESOLVED, To hereby vacate the aforementioned Chandler Road according to MN Statutes 164.07.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen presented the release on Chandler Road, from Wayne Bendickson to the Lake of the Woods County Board of Commissioners acting as the town board supervisors for the unorganized township of Wheeler from any and all claims, damages, awards or any other costs which could be assessed following the vacation of the road.

Motion was made by Commissioner Moorman to authorize Chairman Bredeson to sign the release for Chandler Road, from Wayne Bendickson to the Lake of the Woods County Board of Commissioners acting as the town board supervisors for the unorganized township of Wheeler from any and all claims, damages, awards or any other costs which could be assessed following the vacation of the road. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Bruce Hasbargen presented the 2008 Capital Outlay to the board as they requested from the previous budget meeting. The Commissioners requested that Bruce bring in previous years Capital Outlay for them to review.

RESOLUTION OF THE “WATERS OF THE DANCING SKY”, DESIGNATION OF HIGHWAY 11

The board discussed the designation of the “Waters of the Dancing Sky”. Commissioner Patty Beckel will talk with Lake of the Woods Tourism Director, Denelle Cauble and request that she come to the board and discuss this with them.

The meeting was called to recess at 11:55 a.m. and reconvened at 1:00 p.m. as follows:

MINNESOTA DEPARTMENT OF NATURAL RESOURCES LANDS AND MINERALS SALE

Meeting with the board from the Minnesota Department of Natural Resources were: Lands and Minerals Regional Supervisor, Cindy Buttleman; Lands and Minerals Assistant Director, John Engessel and Minerals Leasing Section Attorney, Vicki Hubred to discuss the State Metallic Mineral Lease Sale for Lake of the Woods County, which is scheduled for January of 2009. Notification of the sale will be sent to the County Auditor thirty (30) days in advance of the sale.

INTERIM COUNTY ATTORNEY, MICHELLE MOREN

Interim County Attorney, Michelle Moren discussed the Williams Community Center. She stated that the only way the county could be involved with the destruction of the Center was to have a Joint Powers Agreement (JPA) with the City of Williams and along with the JPA comes a huge financial responsibility and liabilities. She recommends not moving forward with this.

Michelle discussed the Dangerous Dog Ordinance that she has been working on with the League of Minnesota Cities and has received quite a bit of information; however the dangerous dog law just changed and therefore the ordinance that she was working on will have to be redone. The league will likely have a sample ordinance available in early of 2009. She stated that with the changes, she may wait until the league provides proposed ordinance guidelines. The consensus of the board was to wait until the proposed ordinance guideline was available.

LAND AND WATER PLANNING OFFICE

Assistant Zoning Administrator, Steve Sindelir and Marina Estates Developer, Wayne Bendickson met with the board to discuss the conditions that were placed on the approval of the Initial Plat of Marina Estates from the September 10, 2008 Planning Commission.

The meeting was called to recess at 1:52 p.m. and reconvened at 1:56 p.m. as follows:

COUNTY ASSESSOR

County Assessor, Wayne Bendickson met with the board and discussed the two (2) year plan for his office that they requested from the September 10, 2008 meeting.

The board discussed the re-appointment of County Assessor for another four (4) year term.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

Resolution No. 08-09-04

WHEREAS, M.S. 273.061 provides that the term of office for the County Assessor is four years; and,

WHEREAS, the current term of the County Assessor began on January 1, 2004 and ends December 31, 2008; and,

WHEREAS, the Commissioner of Revenue must approve all County Assessor re-appointments, as well as any new appointments, before they become effective.

NOW, THEREFORE, BE IT RESOLVED, that Wayne Bendickson is hereby re-appointed to the position of County Assessor of Lake of the Woods County for a four-year term, beginning January 1, 2009.

Seconded by Commissioner Moorman and the vote carried as follows: Voting For: Commissioners Patty Beckel, Bredeson, Moorman and Arnesen. Voting Against: Commissioner Todd Beckel.

HUMAN RESORUCES DIRECTOR, WADE JOHANNESEN

Human Resources Director, Wade Johnannesn and County Assessor, Wayne Bendickson met with the board to request approval to advertise for and hire an Assistant Assessor. The consensus of the board was to send back the Assistant Assessor job description to the personnel committee for grade and approval of description.

Motion was made by Commissioner Todd Beckel to write and advertise for a Request for Proposal for the Assistant Assessor. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY RECORDER, SUE NEY

County Recorder Sue Ney, Passport Acceptance Agent updated the board on the acceptance of Passport/Passcard applications and informed them that her office will be open on November 1, 2008 from 10:00 a.m. to 3:00 p.m. to accept Passport/Passcard applications.

FAR NORTH TRANSIT, CAPTIAL GENERAL EXPENDITURE POLICY, STATE WIDE ZONING AND LAKE OF THE WOODS COUNTY OFFICE FEES

The board discussed the FAR North Transit Vehicle Disposition/Transfer. The consensus of the board was to proceed with the procedure from the Minnesota Department of Transportation Office of Transit on retaining the vehicle for use within Lake of the Woods County.

The board discussed the Lake of the Woods County Capital General Expenditure Policy. The consensus of the board was to have a $1,000 limit and anything above that would need board approval. Commissioner Moorman was appointed to form a committee to update the policy.

Commissioner Arnesen discussed the State Wide Zoning/Lake Shoreland Rules with the board and the possible effects this would have in Lake of the Woods County.

The board reviewed with no action the Lake of the Woods County Office fees.

COUNTY AUDITOR, JOHN W. HOSCHEID

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Revenue $ 40,779.07

Road & Bridge $ 12,092.88

Solid Waste $ 919.44

$ 53,791.39

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 9/23/2008 FOR PAYMENT 9/26/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

420.00 BRIAN ACHEN 429.94 BAUDETTE REGION

6719.00 BULLBERRY SYSTEMS, INC 309.52 CDW GOVERNMENT, INC

619.03 GRAND VIEW LODGE 1400.00 LEE HANCOCK

6000.00 HEADWATER REGIONAL DEVELOPMENT 5709.50 LOW HIGHWAY DEPT

2552.81 MESABI BITUMINOUS, INC. 380.27 MID SPEC INC

1477.50 MN COUNTIES INFORMATION SYSTEM 375.00 MN OFFICE OF ENTERPRISE TECHNO

313.79 JEROME MOLINE 8352.00 MSOP-MN SEX OFFENDER PRGRM-462

377.70 SUSAN NEY 400.00 NORTH EAST TECHNICAL SERVICE,I

3829.08 NORTH STAR ELECTRIC 809.77 NORTHERN SAFETY CO INC

304.79 ELIZABETH PETERSON 798.62 PITNEY BOWES INC.

4000.00 RESERVE ACCOUNT 713.75 RODERICK RONE JR

322.70 SOFTWARE HOUSE INTERNATIONAL, 479.96 T R JOBBING

2090.40 UAP DISTRIBUTION INC

48 PAYMENTS LESS THAN $300 4,606.26

**** FINAL TOTAL……. $53,791.39 ****

Further moved to authorize the payment of auditor warrants as follows:

September 12, 2008 $91,258.27

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid discussed the 2008 legislature changes made to the Aggregate Material Production Tax which allows the County Auditor to retain an annual administrative fee of up to five percent (5%) of the total taxes collected in any year pursuant MS§298.75, Sub. 7 (b).

Motion was made by Commissioner Moorman to authorize County Auditor, John W. Hoscheid to retain the five percent (5%) of the Aggregate Material Production taxes collected in any year pursuant MN §298.75, Sub. 7 (b). Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid presented a quote from Bauers Communication and Security for a replacement fire alarm panel to be installed in the Sheriff’s office.

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to purchase the fire alarm panel, installation and testing installation materials from Bauers Communication and Security Company in the amount of $1,896.77. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

OLD/NEW BUSINESS

The board discussed the Lake of the Woods County Reverse Phone System and requested that County Sheriff, Dallas Block give them an update on the refund at the next meeting.

CORRESPONDENCE

The following correspondence was acknowledged with no action: letter from Northwest Angle Residents, Sex Offender Expenditure update and Arrowhead Library.

CLOSED SESSION- PURSUANT TO MN § 13D.03 LABOR NEGOTIATIONS

Motion was made by Commissioner Todd Beckel to close the regular session at 3:55 p.m. pursuant MN § 13d.03 for union negotiations. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following were present in closed session: Commissioners Arnesen, Bredeson, Todd Beckel, Patty Beckel and Moorman. Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session at 4:44 p.m. and open the regular session. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 4:45 p.m.

Attest: Approved: October 14, 2008

_____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Kim Bredeson, Chairman

August, 2008

Commissioner Proceedings

August 12, 2008

The Lake of the Woods County Board met in regular session on Tuesday, August 12, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Bredeson, Todd Beckel, Arnesen and Moorman. Commissioner Patty Beckel was absent. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and John Oren. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: AMC appointment, Human Resources and budget update. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Holly House to Mahnomen on October 1-2 for ICS 400 training; Dale McGuire and Brock Stebakken to Fergus Falls on August 6-7 for Operator Training; Joel Hanson to St. Cloud on July 27-29 for Mn/DOT Pedestrian Facility Design Training; Bruce Hasbargen to Brainerd on September 10-12 for MN Solid Waste Administrator Association Conference; Bruce Hasbargen to Minneapolis on August 13-14 for the NACE Conference and MPCA demo landfill; Jodi Ferrier to Mahnomen on August 13-14 for Communities Collaborative Conference; Bill Sindelir to Breezy Point on September 24-26 for MN/DOT- R/W Professional Workshop; Josh Stromlund for Leadership Training: 2008 — August 19-20, Moorhead; September 22-24, Duluth; November 20-21, Morton; 2009 — January 21-22, Alexandria; March 1-5, Washington, DC; June 23-25, Lanesboro and August 5-6, Grand Rapids. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve July 22, 2008 minutes with removing the John Deer 2010 Tractor from the closed bid for used equipment; approve the July 23 and July 29 budget minutes. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county except for claim numbers 1719, 3450 and 753 as follows:

Commissioners’ Warrants $ 43,010.72

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Emergency Manager, Holly House met with the board requesting approval for the 2008 Emergency Management Preparedness Grant.

Motion was made by Commissioner Todd Beckel to approve the 2008 Emergency Management Preparedness Grant and authorize Board Chairman and Emergency Management Director to sign. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Human Resources Director, Wade Johannesen met with the board requesting approval of one step increase for Charlene McGraw and Tony Crow for completion of their probationary period effective respectively July 28, 2008, and July 31, 2008, after completion of a satisfactory and written review. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously.

County Sheriff Dallas Block, Chief Deputy Sheriff Jim Walton and the County Board discussed the City of Baudette (City) Law Enforcement Contract that will expire on August 31, 2008. Chairman Bredeson reviewed the letter that was received from City Mayor Rick Rone stating that the Council was pleased with the current agreement and that they would be willing to continue with the present agreement at $1,000 per month. After discussion, the consensus of the board was to decline the $1,000 offer and send a letter to them stating that they do not desire to renew the contract and to make necessary arrangements to vacate the Lake of the Woods County Law Enforcement Center by August 31, 2008.

Public Works Director, Bruce Hasbargen met with the board requesting approval of vacating of Township Road #200 (Aspen Drive).

The following resolution was proposed by Commissioner Todd Beckel and moved for adoption:

RESOLUTION NO. 08-08-01

Vacation of Township Road #200 (Aspen Drive)

WHEREAS, the Lake of the Woods County Board of Commissioners, under M.S. 164.07, intends to vacate a portion of Township Road #200 (Aspen Drive);

WHEREAS, said portion of Township Road #200 of Winter Roads Acres 1^st Addition, Section 17, T-161-N, R-31-W lies adjacent to Lot 9, Block 1, and is more fully described as follows:

Commencing at the South ¼ Corner of said Section 17, T-161-N, R-31-W, thence in a Northeasterly direction on and along the Easterly boundary of Lot 9, Block 1, Winter Road Acres 1^st Addition on an assumed bearing of N27º27’E a distance of 134.67’ to the point of beginning; thence in a Northwesterly direction on an assumed bearing of N62º33’W a distance of 132.00’ to a point; thence in a Northeasterly direction on an assumed bearing of N27º27’E a distance of 83.68’ to a point; thence in a Southeasterly direction on an assumed bearing of S39º51’E a distance of 143.08’ to a point; thence in a Southwesterly direction on an assumed bearing of S27º27’W a distance of 28.46’ more or less back to the point of beginning.

WHEREAS, said parcel lies wholly within Gov. Lot 3, Section 17, T-161-N, R-31-W and contains 0.17 acres more or less.

NOW, THEREFORE BE IT RESOLVED, to hereby vacate the aforementioned portion of Township Road #200 according to MN Statutes 164.07 and authorize Board Chair to sign all releases.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board and discussed Mark LaValla’s Permit-By-Rule Demolition Landfill. The history and involvement of the Minnesota Department of Natural Resources, Minnesota Pollution Control Agency and Lake of the Woods County Public Works Department was reviewed. Board consensus was all three agencies should split the costs for material removal, with the County share being covered by landfill tipping fees.

Public Works Director, Bruce Hasbargen met with the board and updated them on the Township Road Inventory and stated that 45% of the inventory has been entered into the computer. He reviewed and discussed the 2009 Highway budget.

Colleen Hoffman from Hoffman, Dale and Swenson PLLC met with the board and presented the 2007 year end audit.

Motion was made by Commissioner Moorman to accept the 2007 year end audit as presented. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 11:53 a.m. and reconvened at 1:00 p.m. as follows:

Motion was made by Commissioner Arnesen to close the meeting and open the Planning Commission Hearing at 1:00 p.m. as advertised. Seconded Todd Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board requesting consideration of a Initial Plat for Wayne Bendickson.

Wayne Bendickson Hanson Estates 1^st Addition A Public Hearing as required by the

& the remaining portion of the Lake of the Woods County NW ¼ of the NW ¼ of Section Subdivision Ordinance to consider 36, T-162N, R-32W (Wheeler) the Initial Plat of Marina Drive

Estates

Motion was made by Commissioner Todd Beckel to table the request of the Initial Plat of Marina Drive Estates until the next Planning Commission, dated September 10, 2008, at 5:00 p.m. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the Planning Commission Hearing at 1:26 p.m. and reconvene the regular meeting. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board tabled the Business Subsidy Criteria to the August 26th board meeting when the full board will be in attendance.

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

Revenue $ 37,385.11

Road & Bridge $ 240,962.10

County Develp. $ 200.00

Solid Waste $ 24,896.86

$ 303,444.07

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 8/12/2008 FOR PAYMENT 8/15/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

375.00 BRIAN ACHEN 538.48 AMERI PRIDE LINEN & APPAREL SE

717.36 ANDERSON POWER AND EQUIPMENT 2724.09 ANDY’S GARAGE, INC.

1154.38 AUTO VALUE 494.17 BAUDETTE REGION

300.00 BAUDETTE-LOW CHAMBER OF COMMER 473.83 TODD BECKEL

3755.60 BERNTSEN INTERNATIONAL INC 1074.82 BRAUN INTERTEC CORPORATION

3200.00 BULLBERRY SYSTEMS, INC 341.78 CANON FINANCIAL SERVICES

20609.97 CENEX CO-OP SERVICES, INC. 3000.00 DEPOT PRESERVATION ALLIANCE

1695.81 DLT SOLUTIONS, INC 1040.00 GM CONSTRUCTION INC

507.84 GRACETON GARAGE & BODY SHOP, I 1849.45 LEE HANCOCK

494.87 RON HILDEBRANDT 600.00 HOLEN ELECTRIC

405.20 HOLIDAY INN – ST. CLOUD 324.63 HOMETOWN HARDWARE

4612.13 HOWARD’S OIL COMPANY 613.16 JAKE’S QUALITY TIRE INC

533.24 CHARLES KOTHRADE 946.91 LAKE OF THE WOODS FOODS

300.00 LAKE OF THE WOODS ROD & GUN CL 3710.79 LOW HIGHWAY DEPT

1096.37 M-R SIGN CO, INC 13083.30 MAR-KIT LANDFILL

478.90 METRO FORMS, INC 2821.47 MN COUNTIES COMPUTER CO-OP

918.57 JEROME MOLINE 1073.85 KENNETH MOORMAN

5499.59 LAW MOREN 554.43 NOBLE THRIFTY WHITE

1265.75 NORTHWEST MN MULTI-COUNTY HRA 1067.10 POWERPLAN

1202.24 QUILL CORPORATION 3127.16 R & Q TRUCKING, INC

375.86 RM JOHNSON CO INC 784.75 RODERICK RONE JR

3500.00 SJOBERG’S INC 350.84 T R JOBBING

881.02 TITAN MACHINERY 382.99 TONY DORN, INC.

87197.94 TRUCK BODIES & EQUIP INTL INC 107715.11 TWIN CITIES MACK & VOLVO TRUCK

670.95 WALKER PIPE & SUPPLY 833.33 WIDSETH SMITH NOLTING&ASST INC

4101.80 WOODY’S SERVICE

60 PAYMENTS LESS THAN $300 8,067.24

**** FINAL TOTAL……. $303,444.07 ****

Further moved to authorize the payment of auditor’s warrants as follows:

July 22 2008 $ 25,808.04

July 22, 2008 $ 64,791.81

July 29, 2008 $ 21,597.40

August 4, 2008 $ 50,063.08

August 5, 2008 $ 6,361.26

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Delane Walker, representing the 2008 Oktoberfest Committee met with the board requesting funding for the Oktoberfest due to the reorganization of the committee.

Motion was made by Commissioner Bredeson to donate $500 to the Oktoberfest Committee with the funding from the General Fund for 2008. Seconded by Commissioner Todd Beckel and the vote carried as follows: Voting for: Commissioners’ Bredeson, Moorman and Todd Beckel; Voting against: Commissioner Arnesen.

County Auditor, John W. Hoscheid met with the board and requested approval to appoint the 2008 canvassing board for the primary and general election.

The following resolution was proposed by Commissioner Todd Beckel and moved for adoption.

Resolution 08-08-02

BE IT RESOLVED, that the Board does hereby appoint Commissioner Todd Beckel and Commissioner Moorman, Baudette City Clerk Tina Rennemo, County Auditor John W. Hoscheid and Deputy Court Administrator Sara Thompson to the 2008 Primary and General Canvassing Board set for September 11, 2008 at 10:00 a.m. in the Commissioners’ Room and November 6, 2008 at 10:00 a.m. in the Court Room in the Lake of the Woods County Government Center.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor John W Hoscheid met with the board and discussed the decrease in the 2009 County Program Aid with the board.

County Auditor John W Hoscheid discussed the AMC Board of Directors decision to move forward with a plan to stand up to the Administration and Legislature regarding the theoretical “partnership” between the state and counties. He requested that the County Board appoint a contact person for this project. The County Board requested the County Auditor be the contact person..

County Auditor John W. Hoscheid met with the board and requested approval for Lawful Gambling for Northwest Angle Edge Riders and Lake of the Woods Ducks Unlimited.

Motion was made by Commissioner Arnesen to approve the application for exempt gambling for the Northwest Angle Edge Riders for a raffle, which will be held at Flag Island Resort on February 28, 2009. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the application for exempt gambling for the Lake of the Woods Ducks Unlimited for a raffle, which will be held at Sportsman’s Lodge on September 13, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Arrowhead Library System Executive Director, Jim Weikum met with the board to discuss the Adjusted Net Tax Capacity (ANTC) data that he received from the Minnesota Department of Education. He informed the board that the data shows a 25 % increase for Lake of the Woods County (excluding the City of Baudette) and that the Arrowhead Library System has requested modification language to the Statute to use a multiyear averaging and that this is already in place with AMC.

County Auditor John W. Hoscheid met with the board to discuss the 2009 budget.

Motion was made by Commissioner Todd Beckel to round up the vacation, sick leave and compensation time accrued balances, as recommended by Hoffman, Dale and Swenson, PLLC. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize the Chairman to sign the City of Baudette law enforcement letter terminating the contract effective August 31, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize County Sheriff Dallas Block to purchase a new recorder for the 911 system with the funding from the 911 fund. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 4:21 p.m.

Attest: Approved: August 26, 2008

____________________________ _____________________________

John W. Hoscheid, County Auditor Kim Bredeson, Chairman

Commissioners’ Proceedings

August 19, 2008

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 19, 2008, at the Angle Inlet School, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Moorman and Bredeson. Others present on behalf of the County were: County Auditor John W. Hoscheid and Public Works Director Bruce Hasbargen. Also present were Northwest Angle area residents. Commissioner Bredeson called the meeting to order at 10:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Brent Birkeland to St. Cloud on August 20 for Manatron Tax User meeting and Shelly Pepera & Monique Arnesen to Crookston on September 23-24 for training on the SSIS software. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Director Bruce Hasbargen gave an update on the current and future plans for the NWA roads. Commissioners Arnesen and Todd Beckel will be meeting Congressmen Collin Peterson next week and will be discussing this further.

A petition was presented to the County Board by Jessica Fandrich, NWA Chamber of Commerce for street lights or lights on the corners. Petition stated “Yes! Public Safety at the Angle is of utmost important to both the landowners and to the visitors to the area. We support the Chamber in its pursuit of this project and request budget allocation to the annual costs of the electricity.” Bruce Hasbargen explained and commented on this project.

Motion was made by Commissioner Arnesen to support and purchase up to 3 lights, with the funding from the Northwest Angle township levy for the installation and maintenance. Seconded by Commissioner Patty Beckel and carried as follows: For: Commissioners Arnesen, Patty Beckel, Kim Bredeson and Ken Moorman; Against: Commissioner Todd Beckel.

Discussion was had regarding the garbage and the garbage run. The Northwest Angle area residents complimented and thanked the board for supporting this project.

Bruce Hasbargen discussed scrap metal funds and its’ usage. The scrap metal sales are receipted in the Solid Waste fund.

Calcium chloride and special assessments were discussed and reviewed with no action taken at this time.

Discussion was had on bait across the land border. No action was taken at this time.

Commissioner Arnesen gave a cormorant update. Commissioners Arnesen and Todd Beckel will be meeting with Mark Holstein and Congressman Peterson to discuss the same.

Chairman Bredeson gave an update on the City Watch call system that is now currently being tested by Sheriff Dallas Block. This call system would be used for emergency services and tornado warnings.

Fire Department issues were discussed with no action taken at this time.

Passports and cell phone services for the area were all discussed with no new updates.

County Auditor John W Hoscheid gave an update on the taxes for the Northwest Angle and reviewed the trails on the Angle.

County Auditor discussed the Wildflower project and the recommendation from the State Auditor that Lake of the Woods County not be the fiscal agent for this project.

County Auditor John W Hoscheid presented a letter from the MN Department of Natural Resources announcing plans to hold a sale of metallic minerals exploration and mining leases. The County Board of Commissioners directed the Auditor to send a letter to the Division of Lands and Minerals and invite them to meet with the board to discuss this further.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

A RESOLUTION OF APPRECIATION

RESOLUTION NO. 2008-08-03

WHEREAS, the Lake of the Woods County received assistance in securing the new power line and upgrading current lines through Roseau Electric Cooperative at the Northwest Angle;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby wishes to thank Congressmen Collin Peterson and his staff for all their assistance.

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Chairman Bredeson requested a Website update at the next regular board meeting from MIS Director Brent Birkeland.

There being no further business before the Board, Chair Bredeson called the meeting in recess at 12:25 p.m.

Attest: Approved: August 26, 2008

______________________________ _____________________________

John W. Hoscheid, County Auditor Kim Bredeson, Board Chair

Commissioner Proceedings

August 26, 2008

The Lake of the Woods County Board met in special session on Tuesday, August 26, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioner’s Bredeson, Todd Beckel, Patty Beckel and Moorman. Commissioner Arnesen was absent. Also present was Human Resources Director Wade Johannesen. Chairman Bredeson called the meeting to order at 700 a.m. and led the Pledge of Allegiance.

Wade Johannesen met with the board to assist in the evaluation of County Assessor, Wayne Bendickson job evaluation in the absence of the Assessor.

The board discussed the Non-elected department heads and concurred that all received a satisfactory job performance.

The meeting was called to recess at 8:55 a.m. and the regular session was opened at 9:00 a.m. with the following members present: Commissioner’s Bredeson, Todd Beckel, Patty Beckel, Moorman and Arnesen. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Motion was made by Commissioner Todd Beckel to approve the agenda as presented. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows:

Janet Rudd to St. Cloud on September 18-19 for MDRA conference; Sue Ney to Alexandria on September 9&10 for MACO eCountiesConference; Amy Ballard to Bemidji for Supervisor Core on the following dates: September 9 & 10, October 15 & 16, November 18 & 19, December 16 & 17 and February 10 & 11, 2009. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the minutes of August 12, 18 and 19 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chairman Bredeson welcomed Senator Saxhaug to the meeting. The board discussed the following issues with the Senator: cormorant, the shortfall on CPA and the Wheelers Point Sewer project.

Emergency Management Director, Holly House met with the board for the approval for the 2007 Homeland Security Grant Program.

Motion was made by Commissioner Todd Beckel to accept the Homeland Security Grant Program effective July 1, 2008 and authorize County Auditor, John W. Hoscheid and Chairman Bredeson to sign the grant. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid and Emergency Management Director, Holly House met with the board and presented a resolution approving amendments to the Joint Powers Agreement Governing the Northwest Minnesota Regional Radio Board.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

A Resolution Approving Amendments to Joint Powers Agreement

Governing the Northwest Minnesota Regional Radio Board

Resolution No. 08-08-03

WHEREAS, Lake of the Woods County is a member of the Northwest Minnesota Regional Radio Board, and

WHEREAS, the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board provides that all modifications to the Agreement require approval by all parties to the Agreement by adoption of a resolution, and

WHEREAS, the Minnesota Counties Insurance Trust has recommended two modifications to the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board, and

WHEREAS, the Northwest Minnesota Regional Radio Board recommends the adoption of the recommended modifications, and

WHEREAS, the recommended modifications have been attached to this Resolution, and

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County hereby approves the modifications to the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board as submitted and recommended by the Northwest Minnesota Regional Radio Board and attached hereto.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid discussed the quotes he received for a new vehicle for the motor pool, which the board requested him to research. The consensus of the board was to wait until the new State Contract was available before purchasing.

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:

Dan Crompton, Representing the Lake of the Woods Historical Society met with the board to discuss the proposed expansion plans that they are working on and requested consideration of funding in the amount of $75,000 over three years. The board concurred that they would take this under consideration in their budget processing.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims and stated that she will be bringing the County Paid Burial Policy to the board to request raising the cap of burial cost.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 44,383.63

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

FAR North Public Transit Director, Steve Butler met with the board to discuss the 2008 revenue and expenditures through July, requested to purchase the 1996 bus from Lake of the Woods County for backup use in Roseau County and requested the funding for the 2008 bus for Lake of the Woods County that has been allocated for such purchase. The board discussed how the FAR North Transit operates at this time. Steve informed them that the Roseau County Committee of Aging now is the Contract holder of FAR North Transit and FAR North Transit sub contracts with Lake of the Woods County. The board requested a meeting with Kent Ehrenstrom, MN Department of Transportation, NW District Transit Planner.

Matt Mickelson, Maintenance Supervisor met with the board and discussed parking issues at the Government Center North Building. The board requested that Matt set up a meeting with the Building Committee to discuss this matter and bring back a recommendation to the board.

Public Works Director, Bruce Hasbargen met with the board and requested the board set a public hearing to vacate Chandler Road within Hanson Estates First Addition.

Motion was made by Commissioner Patty Beckel to set September 23, 2008 at 10:30 a.m. at Lake of the Woods County Government Center in the Commissioners Room, as the date, time and place for a public hearing to vacate Chandler Road within Hanson Estates First Addition. Seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioner’s Arnesen, Patty Beckel, Moorman and Bredeson; voting against: Commissioner Todd Beckel.

Public Works Director, Bruce Hasbargen met with the board and requested approval to enter into agreement No. 93333, with the Minnesota Department of Transportation, for the Depot Preservation Project.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution to enter into Agreement No. 93333 with the Minnesota Department of Transportation:

RESOLUTION NO. 08-08-04

BE IT RESOLVED, that pursuant to Minnesota Statute Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the Lake of the Woods County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED, that the Chairman of the County Board and the County Auditor are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 93333”, a copy of which said agreement was before the County Board and which is made a part hereof by reference.

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board and discussed the special levy for the calcium chloride application and lighting project at the Northwest Angle. The board concurred that the calcium chloride and lighting project should be levied yearly. Bruce also stated that the township road inventory is 80% done.

Chief Deputy Sheriff, Jim Walton met with the board and updated them on the “City Watch Notification Services”, (now referred to as Lake of the Woods Reverse Call Back System) He explained that it is not working and that County Sheriff, Dallas Block is working on getting reimbursed.

Mark Anderson from the Department of Transportation met with the board and discussed the Outdoor Advertising Control on Minnesota Scenic Byways in which, State Highway 11 “Waters of the Dancing Sky” is within Lake of the Woods County and is designated as a State scenic byway. Mark stated that Mn/DOT is required by federal law not to allow new off-premises advertising signs along Federal Aid Primary routes on a designated scenic byway. Lake of the Woods County can allow exceptions referred to as “GAPS” in which they can designate. The board will look into the GAPS that Mark Anderson recommended and discuss this at a later meeting.

The meeting was called to recess at 12:05 p.m. and reconvened at 1:00 p.m. as follows:

MIS/GIS Director, Brent Birkeland met with the board and discussed the board’s request on Website update and if agendas and special meetings could be available to the NWA Resident. The board concurred that anyone wishing to receive notices can contact the Auditor’s office and they would be added to the distribution list which is sent informing residents of special meetings and agendas. Brent also presented the telecommunications consulting proposal for the present system that the county has. No board action was taken.

Public Works Director, Bruce Hasbargen met with the board and informed them that Attorney Dave Meyers could meet with them on September 17, 2008 to discuss township road inventory. The board set September 17, 2008, at 8:00 a.m. to meet with Attorney Dave Meyers.

The board reviewed the Business Subsidy Criteria and made some changes in the Program Policy / Procedures and the Policy and Criteria. Commissioner Arnesen discussed the loan range and wanted the cap amount of $75,000. The rest of the board did not want a loan range cap.

Motion was made by Commissioner Todd Beckel to set a public hearing for the revised Business Subsidy Policy and Criteria for October 14, 2008, at 11:00 a.m. in the Commissioners’ Room. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Treasurer, Mark Hall met with the board and presented the “Lake of the Woods County Investment Policy” to the board. The board requested that he send the policy to Hoffman, Dale and Swenson PLLC for their review and comments.

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

Revenue $ 27,208.91

Road & Bridge $116,180.48

Solid Waste $ 4,318.52

$ 147,707.91

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 8/26/2008 FOR PAYMENT 8/29/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

481.00 CLYDEWARNER MFG 1398.89 DELL MARKETING, LP

1440.00 EARTHWORKS CONTRACTING INC 2750.70 ESRI

520.23 GCR TIRE CENTER 1057.32 GRACETON GARAGE & BODY SHOP, I

4790.00 HOFFMAN,DALE,&SWENSON,PLLC 21178.42 JOHNSTON FARGO CULVERT INC

1012.50 ROBERT LAPOS 390.98 LOCATORS SUPPLIES INC

400.00 LOW HOME COUNCIL 1331.25 JACK MCCLARD & ASSOCIATES INC

4816.09 MINISTER OF FINANCE 675.00 MN OFFICE OF ENTERPRISE TECHNO

424.02 JEROME MOLINE 304.20 BILL MOSHER

1250.22 RODERICK RONE JR 1000.00 ROSEAU COUNTY SHERIFF

312.15 BROCK STEBAKKEN 3267.59 STRATA CORP, INC

1598.87 GEORGE SWENTIK 7991.18 SYNERGY GRAPHICS, INC

1700.00 T & M SALES DBA 1724.92 TRI-STAR RECYCLING, INC

81101.08 UNIVAR USA,INC 646.95 VOYAGEURS COMMUNICATIONS, INC

31 PAYMENTS LESS THAN $300 4,144.35

**** FINAL TOTAL……. $147,707.91 ****

Further moved to authorize the payment of auditor’s warrants as follows:

August 13, 2008 $ 417,240.82

August 13 2008 $ 50,674.78

August 13 2008 $ 7,038.40

Seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Arnesen, Patty Beckel and Moorman. Voting against: Commissioners Bredeson and Todd Beckel.

The board discussed the Capital General Expenditure Policy that was approved on March 8, 2005 and requested that this be placed on the Department Heads Meeting agenda for their review of the policy.

Motion was made by Commissioner Arnesen to approve the application and affidavit for lost warrant for Todd Beckel, dated March 14, 2008, in the amount of $164.53, without furnishing an indemnifying bond. Second by Commissioner Moorman and the same being put to a vote was unanimously carried with Commissioner Todd Beckel abstaining.

County Auditor, John W. Hoscheid met with the board and discussed the Biomass Energy Outreach Workshop that the University of Minnesota Extension will host in our region with a tour of the Northern Excellence gasification project. The board concurred that they would be interested in participating in the workshop and to pass this on to the appropriate organizers.

County Auditor, John W. Hoscheid met with the board and requested approval to satisfy a repayment agreement for Thomas F. Cheney, Jr. and Bianca Cheney dated May 19, 1998.

Motion was made by Commissioner Todd Beckel to approve the satisfaction of repayment agreement for Thomas F. Cheney, Jr. and Bianca Cheney dated May 19, 1998, as mortgagor, to Lake of the Woods County and authorize County Auditor, John W. Hoscheid and Chairman Bredeson to sign the satisfaction of repayment agreement dated August 26, 2008. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:04 p.m.

Attest: Approved: September 10, 2008

____________________________ _____________________________

John W. Hoscheid, County Auditor Kim Bredeson, Chairman

July, 2008

Special County Board Meeting

July 7, 2008

The Lake of the Woods County Board of Commissioners met in special session on Monday, July 7, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel and Bredeson. Absent was Commissioner Moorman. Also present was County Auditor John W Hoscheid. Chair Bredeson called the meeting to order at 10:00 a.m. and led the Pledge of Allegiance. Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Engineer Bruce Hasbargen met with the board to discuss and review the Highway and Solid Waste budgets.

The next special board meeting to discuss budgets will be Wednesday, July 9, 2008, at 7:00 a.m.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 2:08 p.m.

Attest: Approved: July 22, 2008

______________________________ ___________________________________

John W Hoscheid Kim Bredeson

County Auditor Chair of the County Board

Commissioner Proceedings

July 8, 2008

The Lake of the Woods County Board met in regular session on Tuesday, July 8, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda with the following addition: Minnesota Department of Public Safety Lease. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Brent Birkeland to Brainerd on July 22-23 for MN Counties IT Leaders Association Conference; Holly House to Breezy Point Resort on Sept. 14-17 for MN Managers Conference; Pete Hovland to St. Paul on July 28-29 for MCCC Network Training. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the Board of Equalization minutes of June 17 and 24, 2008, Budget minutes of June 25, 2008 and Commissioners minutes of June 24, 2008. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MIS Director, Brent Birkeland met with the board and presented the WebFusion application to the board.

Lake of the Woods School Superintendent Steve Wymore, School Board Chairman Ken Horntvedt and Public Works Director, Bruce Hasbargen met with the board and discussed the acceptance of a Highway Easement with the County.

Motion was made by Commissioner Todd Beckel to accept 15th Avenue S.W. within Section 4, T-160-N, R-31-W as Unorganized Township Road No. 390, and acknowledge that said road has been constructed to minimum unorganized township road standards. The road is approximately 4,892 feet in length (0.926 miles) and shall be classified at maintenance level “A”. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board and discussed how long the county gives land developers to complete roads within county approved plats. The board requested that Bruce discuss this with Interim County Attorney, Michelle Moren and bring it back to the board with her opinion.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims, step increase for Social Service Fiscal Officer, request of purchase of an additional cell phone and MNCare contract for 2009.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 21,673.05

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve a one step merit adjustment for completion of probation for Social Service Fiscal Officer, Christine Hultman effective July 7, 2008. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve Social Services Director Nancy Wendler to order an additional cell-phone for the office. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize Social Services Director, Nancy Wendler and Chairman Bredeson to sign the 2009 MNCare Contract. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 11:08 a.m. and reconvened at 11:14 a.m. as follows:

Minnesota Pollution Control Rainy River Basin Coordinator, Nolan Baratono met with the board and presented a power point on the “Phosphorus within Lake of the Woods Waters”.

The meeting was called to recess at 12:22 p.m. and reconvened at 1:00 p.m. as follows:

Motion was made by Commissioner Todd Beckel to close the meeting and open the Planning Commission as advertised at 1:00 p.m. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board requesting consideration of a Conditional Use Permit for John Krouss.

John R. Krouss A 5.57 acre tract in Govt. A Conditional Use Permit as

Lot 2 lying N of Hwy #172, required by the Lake of the Section 28, T-161N, R-31W Woods County Zoning

Parcel#24.28.22.020 Ordinance and the Rainy/ Rapid Rivers Shoreland Management Ordinance, to allow the applicant to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for the purpose of a rip-rap project.

No letters were received and no comments from the public were heard.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 1:10 p.m. and open the regular meeting. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the Conditional Use Permit to allow John Krouss to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for the purpose of a rip-rap project on a 5.57 acre tract in Govt. Lot 2 lying N of Hwy 172, Sec. 28, T-161N, R-31W. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board requesting funding for the Rainy River Basin River Watch Program.

Motion was made by Commissioner Todd Beckel to contribute $500 per year for three years with the funding from the Natural Resources Enhancement Fund within the Land and Water Planning Office. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

(Commissioner Moorman abstained from voting)

The board discussed briefly the Business Subsidy Criteria. Due to possible law changes the board took no action at this time.

Interim County Attorney, Michelle Moren and County Sheriff Dallas Block met with the board and discussed a Dangerous Dog Ordinance. Michelle informed them that she is working on a draft ordinance and will bring it to the board when completed.

Interim County Attorney, Michelle Moren, County Sheriff Dallas Block and Human Resources Director, Wade Johannesen met with the board and discussed the intern program and volunteers working for the county. The consensus of the county board was that all non-emergency intern/volunteers need to come to the county board for approval before they perform work for the county.

The meeting was called to recess at 1:54 p.m. and reconvened at 2:00 p.m. as follows:

City of Williams Mayor, Nancy Jewell met with the board, County Attorney Michelle Moren and County Sheriff Dallas Block to discuss the condemnation of the Williams Community Center. After discussion, Interim County Attorney Michelle Moren stated that she will look into this and come back to the board with an update.

Human Resources Director, Wade Johannesen met with the board requesting approval of the revised Personnel Policy.

Motion was made by Commissioner Moorman to approve the revised Personnel Policy. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Wade Johannesen requested approval to hire Hitesman Law Firm for assistance with the research of the county health plan.

Motion was made by Commissioner Todd Beckel to spend up to $6,000 to hire Hitesman Law Firm to assist the county on researching strategies on the county health plan. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims except claim numbers 1274 and 270:

Revenue $ 41,448.88

Road & Bridge $ 67,830.66

County Develop $ 1,250.00

Solid Waste $ 6,970.58

$ 117,500.12

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 7/08/2008 FOR PAYMENT 7/11/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

4785.54 ANDY’S GARAGE, INC. 3837.85 APPLIED CONCEPTS, INC

448.03 BOB BARKER COMPANY INC 30096.20 BORDUN TRUCKING, LTD

1074.83 BRAUN INTERTEC CORPORATION 341.78 CANON FINANCIAL SERVICES

814.09 CO-OP SERVICES, INC. 438.90 CRAGUN’S CONFERENCE & GOLF RES

336.17 CREATIVE FORMS & CONCEPTS INC 875.65 DOUBLETREE PARK PLACE HOTEL

6077.50 HASBARGEN FARMS INC 520.00 HOFFMAN, DALE, & SWENSON, PLLC

780.93 LAKE OF THE WOODS FOODS 325.00 PAT LECLAIRE ELECTRIC (DBA)

2352.50 LOW HIGHWAY DEPT 6476.00 LOW SOIL & WATER CONS. DIST.

355.18 MADDEN’S ON GULL LAKE 6077.50 TIM MIOVAC

4406.16 MN COUNTIES COMPUTER CO-OP 801.68 KENNETH MOORMAN

5492.88 LAW MOREN 459.93 NAYLOR’S HEATING & REFRIGERATI

4930.00 NORMAN JOHNSON TRUCKING, INC. 619.44 RODERICK RONE JR

1750.00 SJOBERG’S INC 5865.00 DENNIS STAVIG

845.50 UAP DISTRIBUTION INC 9813.00 VANGUARD APPRAISALS, INC

2083.33 WIDSETH SMITH NOLTING&ASST INC 9631.52 ZIEGLER, INC

35 PAYMENTS LESS THAN $300 4,788.03

FINAL TOTAL $117,500.12

Further moved to authorize the payment of auditor’s warrants as follows:

June 24, 2008 $ 7,425.17

June 27, 2008 $ 62,637.15

July 1, 2008 $ 232,089.99

July 1, 2008 $ 49,840.65

Seconded by Commissioner Bredeson and the same being put to a vote, was unanimously carried.

County Auditor John W. Hoscheid discussed the tax-forfeited land sale. John also requested approval of a lease with the Department of Public Safety for a motorcycle skill test course to be located in the south parking lot of the Government Center.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-07-01

State of Minnesota Lease Agreement with the Department of Public Safety

BE IT RESOLVED, that Lake of the Woods County will enter into a lease agreement with the State of Minnesota, Department of Administration acting for the benefit of the Department of Public Safety for an area approximately 30’x75’ in the south parking lot of the County Government Center for the use only as a motorcycle skill test course beginning July 1, 2008 and terminating June 30, 2009.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid and County Board Chair Kim Bredeson are hereby authorized to sign such lease upon the approval of the County Attorney.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:20 p.m.

Attest: Approved: July 22, 2008

____________________________ _____________________________

John W. Hoscheid, County Auditor Kim Bredeson, Chairman

Special County Board Meeting

July 9, 2008

The Lake of the Woods County Board of Commissioners met in special session on Wednesday, July 9, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman. Also present were County Auditor John W Hoscheid and Ralph Christopherson. Chair Bredeson called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance. Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Sheriff Dallas Block met with the board to discuss and review all Sheriff related budgets.

Motion was made by Commissioner Arnesen to pay claim numbers 1274 and 270 which were pulled from payment on July 8, 2008. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minnesota Counties Insurance Trust, Account Executive Gail Sater met with the board and reviewed the Lake of the Woods County coverage document.

The board rescheduled the Land & Water Planning budget review for Tuesday, July 15, 2008.

The board discussed other departmental budgetary items.

The next special board meeting to discuss budgets will be Tuesday, July 15, 2008, at 7:00 a.m.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 12:00 p.m.

Attest: Approved: July 22, 2008_________________________

______________________________ ___________________________________

John W Hoscheid Kim Bredeson

County Auditor Chair of the County Board

Special County Board Meeting

July 15, 2008

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 15, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman. Also present was County Auditor John W Hoscheid. Chair Bredeson called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance. Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director Nancy Wendler and Fiscal Officer Christine Hultman met with the board to discuss and review Social Service budgets.

Land & Water Planning Director Josh Stromlund met with the board to review the Land & Water budgets.

MIS Director Brent Birkeland met with the board to review the MIS budget and discuss the technology fund.

County Recorder Sue Ney met with the board to review the Recorders budget. The board requested the County Recorder to submit a copy of the MN Statute and a summary of the enhancement fund in the next county board packet.

Human Resources Director, Wade Johannesen met with the board to review the Human Resource budget.

The board discussed other departmental budgetary items.

The next special board meeting dates to discuss budgets will be Wednesday, July 23, 2008 and Thursday, July 24, 2008.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 10:40 a.m.

Attest: Approved: July 22, 2008

______________________________ ___________________________________

John W Hoscheid Kim Bredeson

County Auditor Chair of the County Board

Commissioner Proceedings

July 22, 2008

The Lake of the Woods County Board met in regular session on Tuesday, July 22, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and John Oren. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Travel for Dale Boretski, revised motion on solid waste, scrap metal run, public safety issues of right of ways, Lee Hervey on County Television, meeting with Judge LeDuc. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Bruce Hasbargen, Public Works Director, on September 3^rd & 4^th to Bemidji to attend the District 2 Engineers Meeting; Shelley Pepera and Rita Krause on September 7-10 to Brainerd for child support conference; Rita Krause, on August 13-15 to St. Paul for child support training; Dale Boretski, on July 27-August 8 to conduct functional testing on Manatron Tax System. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve July 8, 2008 Board Minutes, July 7, 9 & 15, 2008 Budget Minutes. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House met with the board and presented a proposal to install a 350 kw120/208 3 phase diesel standby generator with an automatic 1200 amp closed transition transfer switch. Holy explained that if the county received the EOC grant in the amount of $150,000, this project would cost the county $50,000 to have the generator installed. The consensus of the board was to have Holly continue to apply for the grant and if the county would receive the grant, the board would decide at that time if they should proceed with this project.

Feedlot Officer, Mike Hirst and Land and Water Director, Josh Stromlund met with the board and presented the 2008 Annual County Feedlot Officer and Performance Credit Report, the 18-month 2009 County Feedlot Program Delegation Agreement/Work Plan and the 18 month 2009 Work Plan Review Session Summary.

Motion was made by Commissioner Todd Beckel to authorize Feedlot Officer, Mike Hirst to sign the

18-month 2009 County Feedlot Program Delegation Agreement/Work Plan review session summary. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the 18-month 2009 County Feedlot Program Delegation Agreement and Work Plan and authorizes County Chairman to sign. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods School Enrichment Program Coordinator, Jenny Moorman met with the board

requesting funding for operational expenses for the Enrichment Program. No action was taken at this time as the board is in the 2009 budget process and will address this during that time.

The meeting was called to recess at 10:05 a.m. and reconvened at 10:15 a.m. as follows:

MIS Director, Brent Birkeland and Kendis Scharenbroich from ProWest Associates, Inc presented the WebFusion application to the board.

Motion was made by Commissioner Todd Beckel to approve the purchase of ProWest Associates, Inc. WebFusion application in the amount of $21,000 and to sign the contract for said services. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MIS Director, Brent Birkeland discussed the Economic Developments office phone service with the board. He requested that the phone service be directed through the county’s service which would relay to the Economic Developments Office cell phone.

Motion was made by Commissioner Todd Beckel to approve the access of the phone line through the county’s service. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Lee Hervey from Voyageurs Communications met with the board and discussed the FCC mandate for digital broadcasting and presented a press release to be published on the new mandate for digital broadcasting.

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:10 a.m. for the Public Hearing for the vacation of a portion of Township Road #200 (Aspen Drive). Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen discussed the vacation of the portion of the Township Road #200 with the board. No comments were heard from the floor and no letters were received. At 11:25 a.m. the board left to visit the site.

Motion was made by Commissioner Todd Beckel to close the Public Hearing at 1:05 p.m. and open the regular meeting. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

District State Aid Engineer, Lou Tasa and Public Works Director, Bruce Hasbargen met with the board. The State Aid Maintenance costs from the past 5 years was reviewed. Bruce and Lou will look into the possibility of changing the classification of a road at the Northwest Angle into a State Aid route as requested by Commissioner Arnesen.

Commissioner Arnesen also discussed the scrap metal run at the Islands and safety concerns of the tall weeds at Rail-Road crossings. Bruce will also look into both of these requests.

Public Works Director, Bruce Hasbargen met with the board requesting approval to dispose of surplus equipment and informed them that the Plat Road time line request has not been reviewed by Interim County Attorney, Michelle Moren and they will bring information back when completed.

Public Works Director, Bruce Hasbargen met with the board to discuss a request for ditch cleaning on County Ditch #1 west of CSAH #2 in Section 1, T-161-N, R-34-W (Myhre Township).

Motion was made by Commissioner Todd Beckel to set September 10, 2008 at 6:00 p.m. for a Public Hearing for Ditch #1 maintenance request. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to sell by closed bids the following used equipment:

John Deere 2010 Tractor;
Allied 395 Front End Loader for tractor;
’84 Freightliner Semi Truck;
16’ Utility Trailer.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 1:45 p.m. and reconvened at 1:47 p.m. as follows:

Economic Development Director, Wyatt Johnson, Larry Larson from AET, Co-op Manager, Kent Hanson and Northern Seeds Manager, Brent Benike met with the board to discuss the need for Rail- Service with CN to develop LP, Diesel, Fertilizer and Bulk Grains on CN sidings; such service would have numerous local economic benefits. The local residents, tourist and seasonal residents are continual inconvenienced by the CN trains with no off setting benefits to the area from CN. The consensus of the board is that the county needs to meet with CN Business Development and Marketing Department to discuss our areas transportation needs and rail based business opportunities. The board requested that County Auditor, John W. Hoscheid send a letter to the CN requesting a meeting to discuss this topic.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims and approval for the Upper Mississippi Mental Health Center contract.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 37,497.94

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Upper Mississippi Mental Health Center and Lake of the Woods County Social Services effective 07/15/08, for the provision of Adult Mental Health Crisis Services, and to authorize Social Services Director, Nancy Wendler to sign same. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Income Maintenance Supervisor, Angie Eason met with the board and gave an overview of the Income Maintenance Unit.

Social Service Director, Nancy Wendler met with the board and requested approval to enter into a client service agreement with Shred-it with a estimate cost of $60.00 per month and a fuel surcharge applied to each invoice which is not included in the estimate.

Motion was made by Commissioner Bredeson to enter into a client service agreement with Shred-it with an estimate cost of $60.00 per month for one-year. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Gale Halvorson, Wildlife Specialist from the United States Department of Agriculture (USDA) met with the board requesting approval to conduct wildlife damage management projects on properties that are controlled by Lake of the Woods County, either as tax forfeited property or public county roadways. In Lake of the Woods County, the wildlife services would be primarily trapping timber wolves and beaver.

Motion was made by Commissioner Todd Beckel to authorize County Chairman to sign the USDA

Work Initiation Document for wild life damage management. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Interim County Attorney, Michelle Moren met with the board and discussed the Tower Lease Agreement. Michelle stated that ALLETE, Inc. removed “either party can terminate contract” and the board wants that included in the contract. Michelle will put that back into the contract and send back to ALLETE Inc.

County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen met with the board requesting approval to hire a part-time Deputy Sheriff.

Motion was made by Commissioner Todd Beckel to hire Robert Gorecki as a part-time Deputy Sheriff. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 3:22 p.m. and reconvened at 3:26 p.m. as follows:

Joanne Kellner, Treasurer of the Depot Preservation Alliance met with the board requesting $3,000 from the $25,000 loan agreement with the county.

Motion was made by Commissioner Todd Beckel to authorize the Depot Preservation Alliance to borrow $3,000 from the $25,000 loan agreement with the county; with an interest only payment from the amount borrowed for 18 months at an interest rate of 3%. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Revenue $ 58,537.83

Road & Bridge $ 69,163.23

County Develp. $ 410.57

Solid Waste $ 15,329.53

$ 143,441.16

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 7/22/2008 FOR PAYMENT 7/25/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

311.31 ACME ELECTRIC 8000.00 JAMES ALSDURF, PHD, LP

361.36 AMERI PRIDE LINEN & APPAREL SE 612.32 AMERICINN OF BAUDETTE

13240.15 ANDERSON POWER AND EQUIPMENT 315.09 JERRY ANDERSON

509.41 BAUDETTE REGION 427.99 TODD BECKEL

455.00 BLUE MAXX RECYCLING 774.24 BREEZY POINT RESORT

19371.73 CO-OP SERVICES, INC. 9936.00 DHS – MOOSE LAKE CODE 462

741.12 FARMERS UNION OIL CO. 490.70 GRACETON GARAGE & BODY SHOP, I

1742.50 HASBARGEN FARMS INC 6000.00 HEADWATER REGIONAL DEVELOPMENT

1320.00 HITESMAN & ASSOCIATES, PA 5452.50 HOFFMAN, DALE, & SWENSON, PLLC

897.69 HOLTE IMPLEMENT, INC 6926.21 HOWARD’S OIL COMPANY

322.24 LAKEWOOD HEALTH CENTER 646.99 ROBERT LAPOS

406.08 LUTHERAN SOCIAL SERVICE OF MN 9781.65 MAR-KIT LANDFILL

1827.50 TIM MIOVAC 735.20 MN COUNTIES COMPUTER CO-OP

315.00 MN SOCIETY OF PROFESSIONAL ENG 1000.00 NCDPSA

1827.50 NORMAN JOHNSON TRUCKING, INC. 362.80 NW MN HOUSEHOLD HAZARDOUS

398.91 PEART & ASSOCIATES, INC 3148.84 R & Q TRUCKING, INC

427.84 ROGER’S TWO WAY RADIO, INC 314.62 RODERICK RONE JR

1827.50 DENNIS STAVIG 12170.40 STRATA CORP, INC

397.26 T R JOBBING 4180.80 UAP DISTRIBUTION INC

15885.57 UNIVERSITY OF MN 552.30 WEST GROUP

4385.22 WOODY’S SERVICE

44 PAYMENTS LESS THAN $300 4,641.62

FINAL TOTAL $143,441.16

Further moved to authorize the payment of auditor’s warrants as follows:

July 8, 2008 $ 6,271.02

July 15, 2008 $ 1,110,980.43

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid met with the board and requested approval to summit certain parcels of land to the Minnesota Department of Natural Resources for sale of forfeited lands.

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 08-07-02

Resolution requesting approval of the Minnesota Department of Natural

Resources to sell parcels of land that have forfeited to the State of Minnesota for non-payment of taxes:

WHEREAS, the Lake of the Woods County Board of Commissioners desires to offer for sale certain parcels of land that have forfeited to the State of Minnesota for non-payment of taxes, and

WHEREAS, said parcels of land have been viewed by the Lake of the Woods County Board of Commissioners and have been classified as non-conservation lands as provided for in Minnesota Statutes 282.01.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby certifies that all parcels of land on the attached list have been viewed and comply with the provisions of Minnesota Statutes 85.012, 92.461, 282.01, Subd. 8, and 282.018, and other statutes that require the withholding of tax-forfeited lands from sale.

BE IT FURTHER RESOLVED, that the Lake of the Woods County Board of Commissioners hereby requests approval from the Minnesota Department of Natural Resources for the sale of said lands.

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The board discussed with no action: Cormorants, fish flies and impaired waters.

Commissioner Todd Beckel discussed State Land values; comparison of other counties values and BWSR values. Commissioner Todd Beckel will discuss this with the County Assessor, Wayne Bendickson.

Notice was given that the Department of Natural Resources, Trails and Waterways will hold a Public Forum on the OHV within the Northern State Border Forest on October 9, 2008 from 4:00 p.m. to 8:00 p.m. at the Government Center in Baudette in the Commissioners’ Room.

With no further business before the board, Chairman Bredeson called the meeting to recess at 4:42 p.m.

Attest: Approved: August 12, 2008

____________________________ _____________________________

John W. Hoscheid, County Auditor Kim Bredeson, Chairman

Special County Board Meeting

July 23, 2008

The Lake of the Woods County Board of Commissioners met in special session on Wednesday, July 23, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman. Also present was County Auditor John W Hoscheid. Chair Bredeson called the meeting to order at 7:25 a.m. and led the Pledge of Allegiance. Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor John W Hoscheid met with the board to discuss and review the Auditor, Maintenance and other misc budgets.

County Assessor Wayne Bendickson met with the board to review the Assessor budget.

County Treasurer Mark Hall met with the board to review the Treasurer budget.

Emergency Management Director Holly House met with the board to review the Emergency Management budget.

Extension Regional Director Nathan Johnson met with the board to review the Extension budget.

The board reviewed the County Attorney budget.

County Veterans Officer Rick Rone met with the board to review the Veterans budget. Rick discussed the fair board appropriation and stated they were asking for the same appropriation. The board asked him to investigate sharing costs of a new lawn tractor/mower.

The board reviewed correspondence received from the County Recorder with regards to the enhancement fund.

The next special board meeting dates to discuss budgets will be Tuesday, July 29, 2008 at 8:00 a.m.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 12:36 p.m.

Attest: Approved: August 12, 2008

______________________________ ___________________________________

John W Hoscheid Kim Bredeson

County Auditor Chair of the County Board

Special County Board Meeting

July 29, 2008

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 29, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman. Also present was County Auditor John W Hoscheid. Chair Bredeson called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance. Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board reviewed the Social Services preliminary budget and discussed options with Social Services Director Nancy Wendler. The board directed Nancy to reduce the out of home placement line items by $65,000.

The board reviewed the Highway preliminary budget and discussed options. They discussed the draft township levy with a potential 5% increase.

The board reviewed the Solid Waste preliminary budget.

The board reviewed the Revenue preliminary budget and discussed other options. They reduced the capital outlay by $30,000 and added $30,000 to reserves for building. They discussed the market value credit of $205,000, PILT payments and salaries.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 1:02 p.m.

Attest: Approved: August 12, 2008

______________________________ ___________________________________

John W Hoscheid Kim Bredeson

County Auditor Chair of the County Board

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